Citation 2: OPM GEG / GENERAL SCHEDULE LEADER GUIDE, JUN 98
Citation 3: GENERAL GRADE EVALUATION GUIDE, PRIMARY STAND, MAY 77
Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
Reviewed By: DCA MANAGER
Reviewed Date: 11/21/2000
Primary Work Role: VARIES
Additional Work Role 1: VARIES
Additional Work Role 2: VARIES
FLSA Appeal: NO
Bus Code: VARIES
DCIPS PD: NO
Mission Category: VARIES
Work Category: VARIES
Work Level: VARIES
Acquisition Position: NO
Supervisor Status: VARIES
PD Status: ARCHIVED
CONDITION OF EMPLOYMENT:
Drug Test Required:
Financial Management Certification:
Position Designation: VARIES
Position Sensitivity: VARIES
Security Access: VARIES
Requires Access to Firearms: VARIES
Personnel Reliability Position: VARIES
Information Assurance: VARIES
Influenza Vaccination: NO
Financial Disclosure: VARIES
Enterprise Position: VARIES
Competitive Area: VARIES
Competitive Level: VARIES
Career Program: VARIES
Career Ladder PD: NO
Target Grade/FPL: 09
Career Pos 1:
Career Pos 2:
Career Pos 3:
Career Pos 4:
Career Pos 5:
Career Pos 6:
Serves as Lead Supply Technician responsible for all matters pertaining to the Mission Supply Accounting functions. Functions as a Leader, directing the work of a group of Supply Technicians, consisting of 1 GS-8 Supply Technician, 2 GS-6 Supply Technicians, and 1 GS-5 Supply Technician, who are required to perform the duties involving requisitioning, cataloging, receipt posting and production issues. Also provides guidance and functions as leader concerning computer problems, excessing procedures, material issues, and various other problems to personnel at remote sites consisting of 1 GS-7 Supply Technician, 1 WS-7 Toolroom Mechanic Supervisor, 1 GS-4 Supply Clerk, 3 WG-8 Toolroom Mechanics, 2 WG-6 Tool and Parts Attendants and 1 WG-6 Motor Vehicle Operator. Manages, with support of fellow personnel, accountable retail stock inventory. Serves as central point of contact and exchange of information between item managers of industrial stocks at HQ, Industrial Operations Command (IOC), Naval Ammunition Logistics Center (NALC) personnel and Naval Surface Warfare Center (NSWC) Supply Department and maintains continual liaison with customers and suppliers to determine status and availability.
1. Performs technical review and evaluation and provides technical advice, guidance and assistance on supply operations to agency personnel. Provides technical and automated assistance to personnel. Provides technical advice, support, formal/informal training and assistance to all Division personnel as needed to implement current and revised functional and automated system procedures. Trouble shoots computer hardware, software, and peripheral equip-ment. Installs and uninstalls software as required, moving and/or rearranging computers as required. Documentary guides are not available to cover many of the situations encountered and solutions are largely a result of incumbent's knowledge and experience of supply functions. Pre-pares and submits scans to extract specific data from SDS files in order to identify and correct any discrepant and/or outdated files. Prepares and submits driver actions to correct discrepant and/or outdated data on the SDS files. Interprets supply documents, specifications and commercial literature to identify supply problems and resolve discrepancies. Uses extensive knowledge of supply systems to ensure all functions and daily processing related to the Mission Supply Accounting Division are accomplished. Responsible for the application of the Army Materiel Command Installation Supply System (AMCISS). This system operates at the installation (retail) level, complies with MILSTRIP and interfaces with the wholesale system. 25%
2. Assists Division Chief with analytical efforts and keeps informed of progress and/or provide with completed project. Collects, assembles, computes, analyzes data, prepares charts, correspondence, briefings, reports, and presentations pertaining to the Division. Establishes controls to meet AMC performance standards in area of receipt processing time. Reviews Managerial Supply Performance Reports and implements remedial procedures where required. Participates in conferences to discuss plans for new, or changes to, procedures pertaining to materiel account ability, issues and receipt processing and system changes. Maintains liaison with users and managers to assure problems are alleviated which may impede the Activity?s mission. As lead auditor, conducts periodic internal audits for preparation of International Organization of Standardization (ISO) 9002 re-certification, requiring the analysis of several processes, functions, and procedures. Consults with operating personnel to obtain information pertaining to the operational problems. Performs audits throughout the Activity as assigned by Internal Audit Office. 25%
3. Processes all turn-ins of excess supplies and equipment. Reports excess through established procedures for disposition instructions. Assures all shipments to Defense Reutilization and Marketing Office (DRMO) have been challenged and appropriation codes apply to exchange/sale item. Handles all documentation for reclaimed items from DRMO. Processes receipts of end items from Production and initiate transfer to Wholesale Stock Record Accounts, as soon as items are accepted, to allow for customer billing and meet shipping delivery dates. Provides data to HQ, IOC as requested. 10%
4. Distributes the workload among employees. Resolves simple informal complaints of employees and refers other to the supervisor. Keeps in touch with the status and progress of work, makes day to day adjustments in accordance with priorities. Makes suggestions to the Chief concerning promotions, reassignments, and recognition of outstanding performance and personnel needs. Approves sick and annual leave. Gives on the job training to new employees in accordance with established procedures and practices. Maintains a current knowledge and answers questions of other employees on policies, directives, and obtains needed information or decisions from the supervisor on difficult or unusual problems. 20%
5. Serves as Point of Contact for all matters pertaining to the Mission Supply Accounting functions and, with the assistance of fellow employees, accomplishes the following:
Performs receipt processing of procured items expeditiously to allow for cash discounts. Resolves discrepancies with quantities and prices with Financial and Accounting records. Investigates discrepant receipts and prepares Report of Item Discrepancies as appropriate. Maintains current file of personnel authorized to receipt for supplies. Processes issues to production and materiel release orders for industrial stocks to contractors and other Department of Defense activities. Assures property accountability by verifying amount received by production facility. This requires extensive coordination between Planning and Control Division and Leader Planners from Industrial Operations Directorate. Assures all issues are processed promptly to permit proper financial charges to applicable production control number. Reviews In-transit Inventory List, Installation Supply Procurement - FIA/GF Due-In Reconciliation Listing, Detail of Open Master File records and Balance and Due-In Disparity Listing to resolve discrepancies in computer files and assist audit groups.
Initiates procurement for all general supplies, equipment, and production components. Assure commitment and obligations of Army Industrial funds are based on valid, authorized requirements. Requisitions all items direct for the applicable Inventory Control Point and initiate local procurement as required for nonstandard items. Provides follow-up action to assure materiel receipt to avoid work stoppage. Performs cataloging function for CAAA Wholesale and Retail. The catalog data must be built into computer database prior to any supply transaction. Provides supply status to customers on all open orders (Blank Purchase Authority (BPA), Purchase Order, Contracts, Military Interdepartmental Purchase Request (MIPR) and GSA procurements). 20%
FACTOR 1 - KNOWLEDGE REQUIRED BY THE POSITION - LEVEL 1-5 - 750 POINTS
Thorough knowledge of supply regulations, policies, procedures and instruction applicable to the specific assignment and of the AMC Installation Supply System (AMCISS), Depot Supply, Inventory, DARCOM Standard Installation Supply and Finance and Accounting operations pertaining to ammunition, general supply and equipment management as prescribed in AR 725-50, AR 710-2, AMC 740-27, DARCOM-R 740-2, DARCOM-R 740-22 and DARCOM-R 740-25.
Knowledge pertaining to the interfaces of the retail supply system to the wholesale systems and the impact on ability to apply standard methods. Knowledge of stock control processes and related automated processing systems.
Incumbent performs technical review and evaluation of requirements generated by the activity for maintaining accountability of materiel/equipment of industrial accounts. Must have a working knowledge of SDS systems relative to Mission Supply Account, Supply and Inventory operations as required. Required to conduct extensive and exhaustive research to maintain correct industrial stock accountability for the Activity. This requires a thorough understanding and knowledge of objectives and procedures used to maintain Mission Supply accountable records and relationships existing between Mission Supply, Ammunition, Procurement and Finance and Accounting.
Provides supply operations support to Property Book in order to maintain an accurate record of excess property. Reviews records and demand data to determine if property has become obsolete or excess to the needs of the Activity. Locates surplus property, determines date of last action and prepares documentation for the transfer of excess property.
Incumbent possesses analytical ability to resolve deviations from normal procedures and knowledge of distinguishing ammunition and general supply item characteristics. Performs considerable fact gathering and extensive searching of documents for higher-grade planners and estimators, directors, analysts and other personnel on industrial stocks. Incumbent must possess a thorough knowledge of computer functions/programs and sound judgment in recommending procedural changes.
Supervision is provided by the Chief, Mission Supply Accounting Division who outlines work objectives, sets priorities and provides initial instruction assisting only with unusual situations. Day-to-day work is performed with minimum supervision. The incumbent is responsible for the planning and carrying out of the work. The employee keeps supervision well informed of the progress, and also potential problem areas. The incumbent's continuing assignments are performed with independence. The incumbent handles problems and deviations in the work assignments in accordance with instruction, policies or accepted practices. The completed work is reviewed from an overall standpoint to determine soundness of judgment and technical adequacy.
FACTOR 3 - GUIDELINES - LEVEL 3-3 - 275 POINTS
The employee must interpret and apply a number of subject-matter policies and regulations such as those that apply to maintaining accountable stock records. Guidelines available and regularly used in the work are in the form of activity policies and implementing directives, manuals, handbooks, supply regulations and locally developed supplements to such guides, such as detailed work procedures and directives that supplement activity directions.
Guidelines consist of standard reference materiel, Military Interdepartmental Purchase Requests (MIPRS), User's Manuals & Regulations (local; HQ, IOC; AMC; Navy; Army; DOD; etc). Incumbent uses own judgment in interpreting and adapting guidelines for application to specific cases or problems. Analytical methods contained in guides are not always directly applicable.
FACTOR 4 - COMPLEXITY - LEVEL 4-3 - 150 POINTS
Assignments involve for the most part, procedural matters providing technical advice and assistance for supply transactions. Problems will arise which require deviations from established procedures requiring experienced judgment. Incumbent analyzes problems/issues, and then selects/applies accepted analytical techniques, requests system changes and/or driver actions.
Incumbent deals with a variety of problem situations either independently or as part of a broader problem solving effort under the control of Division Chief, Director and/or Supply Analysts. Problems encountered require extensive fact finding and review of information to coordinate requirements and recommendations to resolve conditions or change current procedures and methods. Results of the incumbents work affects the adequacy of local supply support operations and/or contributes to improved procedures in support of supply programs and operations.
FACTOR 6/7 - PERSONAL CONTACTS AND PURPOSE OF CONTACTS - LEVEL 2b, 75 points
The incumbent has direct contacts with engineers, technicians, support personnel, procurement and other Crane Army Ammunition Activity personnel, supervisors, planner estimators and Chiefs of the various divisions of the Activity by meetings, telephone and memorandums. Off-center contacts include other government personnel and sales representatives.
Incumbent also provides technical leadership to lower-graded employees assigned to the Mission Supply Accounting Division.
Contacts are for the purpose of obtaining and providing information and to resolve difficulties with stock record account discrepancies.
___ Customarily and regularly exercises independent judgment
___ 80% test, if applicable (GS-5/6; Sit 1 & 2 WS supervisors; law enforcement & firefighter supervisors thru GS-9)
_YES__ Professional Exemption
_YES__ Professional work (primary duty)
_YES__ Intellectual and varied work (more than dealing with procedures/precedents)
___ Discretion & independent judgment
___ 80% test, if applicable (This virtually never applies since GS-5/6 positions are trainees and other eligible employees are not professional)
_NO__ Administrative Exemption
___ Primary duty ___ Policy or ___ Management or general business or supporting services or ___ Participation in the executive/administrative functions of a management official
___ Nonmanual work test ___ intellectual and significant (more than dealing with procedures/precedents), or ___ specialized & technical in nature requiring considerable training/experience
___ Discretion & independent judgment
___ 80% test, if applicable
Comments/Explanations (State which major duties/job functions are Exempt):
Fair Labor Standards Act (FLSA) Determination
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.