Servicing CPAC: US ARMY RESEARCH LABORATORY COMMAND ADELPHI, MD
Army Command: VARIES
Command Code: VARIES
POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:
Citation 1: OPM PCS CONTRACTING SERIES, GS-1102, DEC 83
Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
Serves as an intermediate level functional trainee in accordance with the Contracting and Acquisition Career Program and related locally-developed training plan, receiving on-and-off-the-Job training in the principles,concepts, work processes, regulations, and reference materials pertinent to technical and professional aspects of contracting and acquisition program administration and management. This training period is designed to provide more advanced career-oriented introduction and familiarization with the background, philosophy, concepts, work processes, regulatory framework, reference materials, and scope of the career program, and a practical understanding of the organization, programs and policies of the employing activity (and other serviced entities). Training and substantive organizational support work assignments involve practical operating circumstances such as, but not necessarily limited to, formal contracting, simplified acquisitions, general administration, and administration/utilization of the automated Defense Standard Procurement System (SPS) as projected in the established training plan.
Assignments are generally recurring in nature and are designed to provide continued and advanced experience in the complete variety of procurement activities presented by District mission (such as formal contracting, and the administration/utilization of pertinent automation), and are increasingly difficult and responsible in nature, as required, for advancement to the intermediate level of GS-09 and full performance GS-11 level.
1. CONTRACTING. Performs a variety of developmental and workload support duties relative to formal contracting activities of the Branch/Division, duties which are designed to further advance the employee's knowledge of the principles and concepts of the procurement process and the practical application involving daily operations.
(a) Participates in the administration of a group of firm-fixed price contracts, requiring the employee to monitor progress of contractors, advise contractors, and coordinate requests for deviation. Participates in the administration of indefinite delivery contracts and the review of contractor payment requests. Procures supplies or services, primarily through formal advertising or through limited use of negotiation techniques, under closer supervision to increase the employee's skill, knowledge, and breadth of experience.
(b) Performs a variety of tasks designed to further familiarize the employee with the process of Preaward Contracting, e.g., developing solicitation packages, opening of bids, evaluating responses, preparation of necessary justifications and approvals; preparing mailing lists for bids; reviewing bidders mailing list applications; preparing advertisement for CBD, handling protests, etc. 60%
2. SIMPLIFIED ACQUISITIONS. Performs a variety of informational and workload support duties relative to simplified acquisition activities involving goods and services which are subject to Simplified acquisitions Regulations.
a. Receives requisitions for a wide variety of items. Checks requisitions for approvals, adequacy of description, correct quantities and contacts requisitioning personnel for clarification and additional information, if required. Determines whether items should be procured from General Services Administration Stores Stock Catalog, Federal Supply Service Contracts, Federal Prison Industries Schedules, New Introductory Item Schedule, Government Printing Office, other Corps of Engineer Districts, Blind Made and Severely Handicapped Industries, Blanket Purchase Agreements, or in the open-market. Obtains prices for open-market purchases by telephone or through written Request for Quotations to known supply sources. Performs considerable research in obtaining suitable suppliers. Completes requisitions showing all information required for preparation of the purchase order. Places orders using proper methods of purchase in accordance with governing regulations. Refers requisitions for cash to Imprest Fund.
b. Reviews bids resulting from Requests for Quotation and selects supplier, considering transportation charges, discounts and delivery data, and compliance with specifications, in addition to the basic price quotation. As questions pertaining to delivery dates, substitution, priority, quality, and price arise in connection with procurement actions, decides independently or in collaboration with requisitioning personnel based on precedent, established policy, and/or need.
c. Makes cash purchases for the Imprest Fund or using the Visa card.
3. ADMINISTRATIVE DUTIES. For minor portions of the time, performs one or more administrative duties related to Branch/Division procurement activities.
a. Compiles Monthly Procurement Summary of Actions under $25,000 on purchase actions for civil and military work, showing number of orders placed with small businesses, other than small businesses, other Government agencies, and other statistical management reports.
b. Meets with vendor representatives to discuss new items on the market and new sources of supply.
c. Contacts requisitioning personnel via radio, telephone, or correspondence. Conducts correspondence with suppliers.
d. Inputs purchase orders and vendors in computer. Verifies computer printouts to assure accuracy of data.
e. Contacts vendors to reconcile differences between purchase order and invoice price. Follow-up with suppliers to expedite delivery, as required.
Performs other duties as assigned.
NOTE: The employee must meet Defense Acquisition Workforce Act (DAWIA) requirements applicable to the duties of the position. This is an Acquisition Position and requires Level ____ certification in Acquisition Career Field C (Contracting).
1. Knowledge Required by the Position. Factor Level 1-5 (750 Points)
a. Knowledge of basic procurement procedures and techniques to carry out recurring assignments involving use of the formal advertised method and negotiated procurements.
b. Knowledge of negotiated procurement procedures, and the laws, regulations, and precedents governing procurements by this method to perform developmental assignments or segments of large procurement actions.
c. Skill in solving practical problems relating to transportation, commodity usage, interchangeabilities, and pricing matters as they relate to the development of specifications or to contract administration involving product quality.
Supervisor is the Branch Chief. Assignments are made with general instructions as to what is to be done, timeframes, and priorities, including discussions as to problems to be anticipated. When aspects of the work are new or unusual, the supervisor specifies sources of information or precedents. The employee selects work methods to use in individual transactions within established procedures, but is expected to obtain advice from the supervisor or senior specialists on unanticipated problems. The supervisor or higher grade contract specialist monitors the work in progress and reviews the recommendations made by the employee to ensure that adequate analysis has been made and that recommendations are supported by sound Judgment and adequate justification.
3. Guidelines: Factor Level 3-2 (125 Points)
Guidelines include procurement regulations, procedural manuals, and established contracting procedures and precedents. The employee uses judgment in selecting among authorized contract methods and techniques, and in the application of regulations and procedures. The supervisor is consulted when guidelines are not directly applicable or deviations are proposed.
4. Complexity: Factor Level 4-3 (75 Points)
Assignments are designed to provide diversified experience as a foundation for full performance level responsibility. Employee performs complete procurement transactions for commodities involving few complexities, i.e., items covered by standardized specifications where established competitive markets exist. Items are procured primarily through formally advertised bid procedures and firm fixed-price contracts using standard clauses. Also included are developmental assignments for the acquisition of technical items and transactions requiring the use of basic negotiated procedures. The employee solicits sources of supply and analyzes prices, discount rates, delivery dates, transportation charges, previous performance of suppliers, current commitments, indications of financial responsibility, and recommends the most advantageous offer based on findings.
5. Scope and Effect: Factor Level 5-3 (150 Points)
a. The purpose of the work is to procure a variety of standard or technical supplies, services, and/or construction through formal advertising or limited negotiation. The work involves analyzing a variety of factors and conditions to make recommendations concerning such matters as proper preparation of invitation for bid, inclusion of special provision clauses in proposed contracts, evaluation of bids and proposals, and apparent responsibility of contractors based on previous performance. The employee's recommendations regarding the most advantageous offer, facilitate logistic supply support to the organization or installation or the work of higher level specialists.
b. The work effects the quality and timeliness of contracts awarded or administered by higher level specialists, as well as the timely support provided in terms of products and services procured.
6. Personal Contacts. Factor Level 6-2 (25 Points)
Personal contacts are primarily with other workers within the organizational unit or with program organizations. Frequent contacts are with representatives of contractors or with other Government agencies, usually occurring in a moderately structured setting, e.g., the contacts are established on a routine basis.
7. Purpose of Contacts. Factor Level 7-3 (120 Points)
Contacts with other contract specialists are to discuss interpretations of contracting precedents and to coordinate work assignments. Contacts with customer organizations are to discuss and furnish information on clarity of specifications, potential sources, prices, and substitution of items. Contacts with suppliers are to discuss procurement needs, including the nature, quality, and condition of items or services; to obtain information concerning availability of items, delivery dates, discounts, and similar information; and to reach an agreement through negotiation on a fair and reasonable price. Contacts with other Government agencies are to obtain performance data on prospective contractors, to obtain certificates of competence on small business firms from the Small Business Administration, and to obtain wage determinations from the Department of Labor for service contracts.
** Incumbent is required to submit a Financial Disclosure Statement, OGE-450, (5CFR Part 2634, Subpart I USOGE, 6/08). Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7-R, Joint Ethics Regulation, dated 23 March 2006.
*** This is an Army Acquisition and Technology Workforce position.The employee must meet DoD 5000.52-M requirements applicable to the duties of the position.
Fair Labor Standards Act (FLSA) Determination
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.