POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:
Citation 1: OPM PCS CONTRACTING SERIES, GS-1102, DEC 83
Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
1. Serves as an entry level functional trainee in accordance with the Contracting and Acquisition Career Program and related locally developed training plan, receiving on-and-off-the-job training in the principles, concepts, work processes, regulations, and reference materials pertinent to technical and professional aspects of contracting and acquisition program administration and management. Training and substantive organizational support work assignments involve pratical operating circumstances such as, but not necessarily limited to, simplified acquisition, general administration, and administration/utilization of the Standard Procurement System (SPS). The contract specialist performs development and/or recurring assignments in support of a centralized procurement activity. Negotiated transactions are developmental assignments designed to increase the employee's skill and knowledge. Requirements involve simplified acquisitions or placing task/delivery orders under indefinite deliver/indefinite quality type contracts. Typical examples include engineering support services or basic research. (Approx. 50%)
2. Reviews requisitions to determine that proper specifications or purchase descriptions are included in solicitation documents. Selects clauses to cover special conditions, such as inspection and acceptance, marking and packaging, or government furnished property. Contacts technical personnel to resolve questions of applicability of specifications, classifications of terms, or acceptance of substitute items.
Evaluates proposals for compliance with specifications or purchase descriptions and applicable clauses. Considers responsibility of suppliers by evaluating contract performance on previous contracts, and through the Defense Contract Management Agency.
Performs other assignments of similar difficulty that have been selected with a view to developing advanced skills, e.g., administering the negotiated and contracts assigned; monitoring progress of contractors; negotiate contract modification and task orders. Prepares necessary pre-award and post-award documentation including price negotiation memorandums and pre-negotiation objection memorandums.
Coordinates contracting activities with other Government agencies having interrelated requirements, e.g., requesting audit reports or pre-award surveys from Defense Contract Audit Agency or Defense Contract Management Agency, obtaining clearances from the Small Business Administration, and advertising work to be contracted in Federal Business Opportunities. (Approx. 50%)
Performs other duties as assigned.
NOTE: In accordance with AR 600-50, incumbent is required to file on a yearly basis a Statement of Employee and Financial Interest (DD Form 1555) and SF-450 Confidential Financial Disclosure.
The employee must meet Defense Acquisition Workforce Act (DAWIA) requirements applicable to the duties of the position. This is an Acquisition Position and requires Level 1 certification in Acquisition Career Field C (Contracting).
FACTOR 1. KNOWLEDGE REQUIRED BY THE POSITION - LEVEL 1-5 - 750 POINTS
A foundation of basic knowledge, such as may have been gained through a baccalaureate program or its equivalent in experience, training and study; and skill in performing trainee and developmental assignments and learning the substantive work of the occupation. This includes:
Knowledge and skill to draw conclusions and make recommendations by analyzing facts and conditions, and making comparison of prices, discounts, delivery dates, or handling charges.
Knowledge of arithmetic practices used in business (e.g., discounts and warranties sufficient to compare prices on recurring types of procurements, e.g., standard commercial items.
Knowledge and skill to apply guideline material by reading and interpreting procurement regulations and technical material, and translating the guidance into specific actions, e.g., assisting in the preparation of solicitation documents.
Knowledge of report writing techniques to present factual information clearly, to write procurement memorandums and minutes of meetings, and to draft simple contract provisions and supporting documentation.
Skill in dealing with others in a work relationship to present information orally and to accomplish a given purpose.
The supervisor assigns individual segments of procurements to the employee, providing clear, detailed, and specific instruction. This is designed to familiarize the employee with basic procurement regulations and procedures, and with the philosophy underlying the various steps in the procurement process.
The employee completes assignments in close coordination with the supervisor. The employee works as instructed and consults with the supervisor as needed and on all matters not specifically covered in the original instructions or guidelines.
The employee's work is checked in process, and completed work is reviewed for conformance with the initial, specific instructions, as well as for accuracy and adequacy.
FACTOR 3. GUIDELINES - LEVEL 3-1 - 25 POINTS
Specific, detailed guidelines covering all aspects of the procurement actions are provided to the employee, who is serving in a training capacity. Typical guidelines are instructional material, procurement regulations, and standard operating procedures of the local office. These are applicable to a variety of standard tasks relating to one or more of the functional areas of contracting, and are designed to familiarize the employee with the basic laws governing the procurement process, with the procedures of the agency, and with the relevant industries.
FACTOR 4. COMPLEXITY - LEVEL 4-2 - 75 POINTS
Assignments usually involve a variety of specific, related tasks designed to instruct the employee in procurement procedures and practices, such as gathering and providing factual information, or performing tasks in support of higher level specialists. Decisions at this level involve preparing and supporting profit/free objectives, reviewing procurement requests for completion and reviewing monthly progress reports.
Actions to be taken or responses to be made differ in such things as the source of information, the kind of transactions, or other differences of a factual nature. Contracts are usually assembled from standard forms.
The purpose of the work is to perform a few specific, simple contracting tasks. Tasks are selected primarily for training purposes to orient the employee in the principles and practices of contracting and to equip the employee to assume more responsible duties.
The work product facilitates the work of other contract specialists, within the immediate organization in completing contracting actions.
FACTOR 6. PERSONAL CONTACTS - LEVEL 6-1 - 10 POINTS
Personal contacts are with employees in the immediate organization or in closely related support units.
Contacts are for the purpose of giving, obtaining, or clarifying facts, which may range from easily understood to highly technical information. At this level contacts typically provide the employee with a general familiarity with the procurement process and procedures. For example, contacts with other members of the procurement team are for the purpose of orientation in the procurement process, e.g. querying a senior employee on the use of a schedule article or general provision.
FACTOR 8. PHYSICAL DEMANDS - LEVEL 8-1 - 5 POINTS
Work is basically sedentary requiring no special physical abilities.
FACTOR 9. WORK ENVIRONMENT - LEVEL 9-1 - 5 POINTS
Work is performed in a typical office setting which is adequately lighted, ventilated, and climate controlled.
TOTAL POINTS: 940 GS-05 Point Range: 855-1100 Points = GS-05
** Incumbent is required to submit a Financial Disclosure Statement, OGE-450, (5CFR Part 2634, Subpart I USOGE, 6/08). Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7-R, Joint Ethics Regulation, dated 23 March 2006.
*** This is an Army Acquisition and Technology Workforce position.The employee must meet DoD 5000.52-M requirements applicable to the duties of the position.
Fair Labor Standards Act (FLSA) Determination
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.
___ Customarily and regularly exercises independent judgment
___ 80% test, if applicable (GS-5/6; Sit 1 & 2 WS supervisors; law enforcement & firefighter supervisors thru GS-9)
NOT MET___ Professional Exemption
___ Professional work (primary duty)
___ Intellectual and varied work (more than dealing with procedures/precedents)
___ Discretion & independent judgment
___ 80% test, if applicable (This virtually never applies since GS-5/6 positions are trainees and other eligible employees are not professional)
NO___ Administrative Exemption
___ Primary duty ___ Policy or ___ Management or general business or supporting services or ___ Participation in the executive/administrative functions of a management official
___ Nonmanual work test ___ intellectual and significant (more than dealing with procedures/precedents), or ___ specialized & technical in nature requiring considerable training/experience
___ Discretion & independent judgment
___ 80% test, if applicable
Comments/Explanations (State which major duties/job functions are Exempt):
Classification Comments: Position is developmental and closely supervised.
** Incumbent is required to submit a Financial Disclosure Statement, OGE-450, Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7-R, Joint Ethics Regulation, dated 30 August 1993. *** This is an Army Acquisition and Technology Workforce position.
The employee must meet DoD 5000.52-M requirements applicable to the duties of the position.