POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:
Citation 1: OPM PCS VOUCHER EXAM SERIES, GS-540, DEC 80
Citation 2: USFK, PAM 690-500, 29 JAN 2010
Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
Receives general supervision from NCOIC who (1) gives orientation and policies and procedures and delegates authority to perform independently in the area of responsibility; (2) is available for guidance in resolving unusual problems; and (3) reviews work in the light of accomplishments and for conformance with policies.
Serves as a travel voucher examiner technically in charge and administering not only LN and KATUSA voucher examiners but also MTOE personnel by job assignment and reviewing their voucher processing for U.S. and Korean military and civilian employees to include KATUSA and other foreign nationals on invitational travel orders relating to employment or invitation of UNC/USFK/EUSA. Personal contacts are extremely complex since incumbent must patiently explain the complex U.S. regulatory procedures to the customers with little or no knowledge on complicated settlement voucher processing procedures. Instructs and trains overhead and management personnel how to properly review travel claims to include research of regulatory guidance. Personally makes all the most complex decisions and audits and validates all vouchers for payment. Processes DOD and U.S. Federal Government vouchers as required.
1. Prepares, computes, and processes military and civilian travel vouchers such as advance payments, settlement of TDY and PCS allowances to include enroute travel, temporary lodging expense (TLE), DisLocation Allowance (DLA), POV/household goods shipment, and other expenses for civilian, military, and dependents. Estimates cost of fare and expense on travel requests prior to issuance of orders, reviews orders to assure that they are properly prepared and complete with pertinent information. Audits vouchers for local travel, verifies accuracy of mileage claimed and distances, computes entitlement to reimbursement, and processes for payment. Provides technical advice and interpretation to customers in processing of travel vouchers. Prepares and/or supervises the preparation of various reports, analyzes such reports and initiates adjustments and/or corrective action. Provides advice and guidance on all forms of military travel pay entitlements and procedures to finance officer personnel and claimants, regarding one-of-a-kind Korean and EUSA regulations such as JFTR and JTR. 30%
2. Explains travel claim procedures to U.S. customers as much as possible in an effort to preclude customer's complaints, which may result into IG complaints. Apart from customer service, is responsible for interpreting and determining the validity of the many substantiating receipts and/or documents required to support a travel payment. Payment of claims for HHG shipments, reimbursement for toll charges, taxi hire, vehicle rental, all require receipts to substantiate payment. Receipts are generally printed in the local language making it impossible for the English-speaking supervisor to verify them. Interprets receipts written in Japanese characters, thereby, precluding trips to the Japanese Embassy for verification. Verifies signatures on travel claims, which are often written in Korean characters, by KN's filing claims in this office. Contacts local banks and Embassies to verify currency exchange rates, a task which is impossible for the non-Korean speaking supervisor. 25%
3. Conducts training to serviced activities for newly assigned US military and Korean/KATUSA personnel by presentation of regular procedures and any changes in applicable regulations in both English and Korean. 15%
4. Is a prime target for answering telephone inquiries pertaining to the location of cities and installations in Korea. Countless inquiries are received daily from orders issuing agencies and budget officers inquiring about the distance between locations, the modes of transportation available, bus and air schedules. Knowledge of geographical layout of cities in the States and Korea and their proximity to military installations proves invaluable in the correct computation of per diem and transportation entitlement. 15%
5. Responsible for signing the audited block on the DD 1351 and the 1351-2, which indicates that the voucher has been checked and is proper for payment. Current SOP requires that all vouchers have dual computation before payment is made and that the second computation or audit be done by travel supervisory personnel. 10%
6. Upload and download the travel payment on daily basis. 5%
Performs other duties as assigned.
NOTE: Assignment to duties other than those above for a period exceeding 30 days constitutes a misassignment and must be corrected immediately by appropriate Operating Office submitting a Personnel Action Request to either detail, temporarily promote or to permanently assign employee to the appropriate job.
Fair Labor Standards Act (FLSA) Determination
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.
FLSA Conclusion: Exempt Non Exempt
CONDITIONS OF EMPLOYMENT & NOTES:
THIS IS A FINANCIAL MANAGEMENT Level 1 Certified position designated as such in accordance with the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, section 1051, amending 10 United States Code, section 1599d. Incumbent of this position is required to comply with all Department of Defense and Department of the Army requirements of this certification program. This certification requirement is a condition of employment for this position. Failure to obtain this certification within the required time may subject the incumbent to adverse action.
1. BACKGROUND: Subject position is located in the Travel Branch, Pay and Examination Division, 3rd Detachment, 176th Finance Battalion, 175th Finance Command. Based on review of updated position description and structure of the organization, there are no change in series, grade, and title of the description. The classification rationale is discussed below:
a. US OPM Job Family Standard for Clerical and Technician Accounting and Budget Work, GS-0500, December 1997 (Series and Title Only).
b. USFK Pam 690-500, Position Classification Guidance and Standardized Job Descriptions for Korean Position, 13 January 2003.
3. SERIES AND TITLE DETERMINATION: The primary purpose of this position is to review their voucher processing for US and Korean military and civilian employees on invitational travel orders relating to employment or invitation of UNC/USFK/EUSA, and to make decisions, audit and validate all vouchers for payment. Voucher Examining series, GS-0540, includes positions that administer, supervise, or perform work consisting of the examination for accuracy, adequacy of documentation or citations, compliance with regulation and justification of vouchers, invoices, claims, and other requests for payment, and the series is appropriate to subject position. This position is identified as a Korean national position, and the pay category is KGS as prescribed in reference 2b above. Therefore, the title and series of the position is Voucher Examiner, KGS-0540.
4. GRADE DETERMINATION: To determine the grade of subject position, cross comparison was made to Voucher Examiner, KGS-0540-05, SJD-S356, and Voucher Examiner, KGS-0540-06, SJD-S357 in reference 2b above.
Voucher examiner, KGS-0540-05, SJD-S356, insures clerical correctness of invoices and supporting paper, and refers to contents of files, records, reports, orders, correspondence, and other possible information sources to develop adequate factual information. The employee of subject position audits vouchers for local travel, verifies processes for payment, and furthermore provides technical advice and interpretation to customers in processing of travel vouchers, and analyzes reports and initiates adjustments and corrective actions. In terms of the scope and responsibility of assignment, the duties of subject position exceed the KGS-05 level.
Subject position requires complex personal contacts since incumbent must explain the complex U.S. regulatory procedures to the customers with little or no knowledge on complicated settlement voucher processing procedures. And this position instructs and trains overhead and management personnel how to properly review travel claims to include research of regulatory guidance and makes all the most complex decisions and audits and validates all vouchers for payment. At the standardized KGS-06 level, incumbent examines the voucher which requires special handling as well as the application of all applicable guidelines, rules, regulations, and procedures, usually with emphasis on those such as files of past GAO directives and Comptroller General?s decisions. The complexity of work and responsibilities assigned to the subject position are substantially comparable to those of standardized voucher examiner, KGS-06, and the grade level of this position is determined to be KGS-06.
5. FINAL CLASSIFICATION: Voucher Examiner, KGS-0540-06.