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ARMY POSITION DESCRIPTION
 

PD#: FV351496

Sequence#: VARIES

Replaces PD#:   

CONTRACT SPECIALIST

GS-1102-12

Organization Title:

POSITION LOCATION:

Servicing CPAC: COE, WINCHESTER, VA

Agency: VARIES

Installation: VARIES

Army Command: VARIES

Region: NORTH CENTRAL

Command Code: VARIES

POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:

Citation 1: OPM PCS CONTRACTING SERIES, GS-1102, DEC 83

Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.

 

Supervisor Name:  

Reviewed Date:

Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.

 

Reviewed By: LLOYD C. CALDWELL, JR.

Reviewed Date: 03/19/2009

POSITION INFORMATION:

Cyber Workforce:

  • Primary Work Role: VARIES
  • Additional Work Role 1: VARIES
  • Additional Work Role 2: VARIES

FLSA: EXEMPT

FLSA Worksheet:

FLSA Appeal: NO

Bus Code: VARIES

DCIPS PD: NO

  • Mission Category: VARIES
  • Work Category: VARIES
  • Work Level: VARIES

Acquisition Position: YES ***

  • CAP: N
  • Career Category:  
  • Career Level:  

Functional Code:  

Interdisciplinary: NO

Supervisor Status: VARIES

PD Status: ARCHIVED

CONDITION OF EMPLOYMENT:

Drug Test Required: VARIES  

Financial Management Certification:

Position Designation: VARIES

Position Sensitivity: VARIES

Security Access: VARIES

Emergency Essential:   

Requires Access to Firearms: VARIES

Personnel Reliability Position: VARIES

Information Assurance: VARIES

Influenza Vaccination:  

Financial Disclosure: VARIES

Financial Disclosure: YES **  

Enterprise Position: VARIES

POSITION ASSIGNMENT:

Competitive Area: VARIES

Competitive Level: VARIES

Career Program: VARIES

Career Ladder PD: NO

Target Grade/FPL: 12

Career Pos 1:    

Career Pos 2:    

Career Pos 3:    

Career Pos 4:   

Career Pos 5:    

Career Pos 6:   

POSITION DUTIES:

**TAKEN FROM FS307658***


NOTE: THIS POSITION IS DESIGNATED EMERGENCY-ESSENTIAL.

NOTE: This position is established to support a specific Forward Engineer Support Team Advance (FEST-A) structure.

SUPERVISORY CONTROLS

Works under the general supervision of the FEST-A Commander and HQUSACE. Receives general instructions as to assignments with responsibility for accomplishing such assignments independently in accordance with contract plans and specifications. Controls are primarily concerned with operating policy and procedures and status of construction progress, quality, safety and timeliness. Completed work is subject to general review for overall conformity with policy and attainment of objectives.

MAJOR DUTIES

Provides technical assistance and serves as lead negotiator and contracting member for the FEST-A.

Responsible for pre-award functions of construction and architect-engineer requirements (i.e., job order contracting, cost reimbursement, and/or incentive-type) for several activities within an organizational component or in a geographical area.

Functions as a contract specialist with responsibility for performing the most complex high dollar and unique procurement contracts. Requirements typically involve standard to specialized/more complex items, extensive technical services, and unique construction contracts. Functions as Contracting Officer for the FEST-A on construction, services and supply Contracts.

Analyzes procurement directives to determine method of contracting (sealed bid/negotiated); contract type (utilities FFP, CPAF, CPIF, CPFF, FPI, indefinite delivery, letter, and requirements). Determines requirements for special provisions, inclusion of options, evaluation criteria, and development of evaluation plans. Also prepares justifications and approvals for sole source and other required clearances. Analyzes the requirement, recommending revisions to the statement of work or specification as necessary.

Prepares solicitation/amendment documents incorporating provisions such as cost accounting standards (CAS), cost or pricing data, special testing requirements, GFP, and payment provisions as required. As needed, conducts pre-bid or pre-proposal conferences and assists prospective bidders/offers in technical and contractual understanding during solicitation phase. Analyzes proposals in negotiated procurements for compliance with scope of work and evaluation criteria set forth in the solicitation. Performs cost or price analysis and cost benefit analysis. Determines acceptability of technical proposals reviews, and resolves exceptions taken to RFP.

Performs contract management during the post-award contract phase of the procurement cycle on assigned contracts to assure timely receipt of all contractual data specified. Personally monitors contractor’s performance through verbal conversations, correspondence, reports, review of payment vouchers, and periodic visits to the contractor’s facility or work site for status of performance, scheduling or delivery requirements or changes, detecting and correcting labor standards violations.

Performs other duties as assigned.


NOTE: THIS POSITION IS DESIGNATED EMERGENCY-ESSENTIAL (E-E). An E-E position is defined as a civilian position requiring deployment overseas. The position is required to ensure the success of combat operations or to support combat essential systems subsequent to mobilization or an evacuation order. The position cannot be converted to a military position because it requires uninterrupted performance to provide immediate and continuing support operations and/or support maintenance and repair of combat essential systems.

This position may not be filled by a military reservist.

Temporary Duty (TDY) may be in remote and dangerous locations and living conditions may be extremely austere. Environmental conditions at work locations may range from excessive heat and humidity to extreme cold and rain.

CONDITIONS OF EMPLOYMENT:

This position is designated as E-E. In the event of an emergency situation, the incumbent must continue to perform the E-E duties until relieved by proper authority. Failure to remain in your position will result in separation for the efficiency of the Federal service.

Incumbent must be ready and able to deploy as required in support of varied contingencies (humanitarian relief, military operations, peace support operations, conflicts, war) and under stressful and arduous conditions.

Due to the strenuous nature of some deployed assignments, the incumbent will be required to meet certain medical requirements (be free of any health or medical condition that would prevent the employee from performing duties under austere conditions, as described in CENTCOM civilian deployment standards and requirements at http://www.tac.usace.army.mil/deploymentcenter/CIVILIAN.ASP). Incumbent will be subject to medical examination, immunizations (this may include the series of anthrax/smallpox/malaria vaccine immunizations to include annual boosters and other immunizations that may in the future be required), DNA sampling, HIV testing, etc. Adequate medical facilities may not be available within the area of deployment to support certain medical conditions or medications that require special handling. Position will require drug testing.

Performance of the duties and responsibilities for this position may require the incumbent to make Temporary Duty (TDY) trips of both short and/or long duration to locations in both CONUS (U.S.) and OCONUS (overseas) and to travel on military transport. These trips may be up to 6 Months in duration or longer, depending on circumstances. Selected individuals will be able to deploy within 5 days of notification, and deploy to contingency location in 15 days.

TDY may be in remote and dangerous locations and living conditions may be extremely austere, including, but not limited to: living in tents or temporary buildings, general lack of privacy, lack of recreational opportunities during off duty hours, eating of pre-packaged rations or in military dining facilities which may limit accommodation of special diets, showers may be communal or in makeshift facilities, limited opportunities to phone home, delayed mail deliveries, etc.

The incumbent will be required to take part in preparedness training exercises or other training activities.

Incumbent must complete and sign DD Form 2365, FEB 2000 (DoD Civilian Employee Overseas Emergency Essential Position Agreement).

The individual selected must possess or be able to obtain and maintain a SECRET security clearance and passport.

The individual selected must be able to obtain a government vehicle driver's license.

Incumbent may be required to wear appropriate personal protective equipment (PPE) such as a respirator, safety glasses, hearing protectors, special clothing, etc. Incumbent may be exposed to excessive heat; dust or fumes; electrical energy; slippery or uneven walking surfaces; working around machinery with moving parts; working around moving objects or vehicles; working in confined spaces.

Position is subject to the medical surveillance program.

FACTOR 1. Knowledge Required by the Position

Knowledge of Federal, departmental or agency, and local contract laws, financing, regulations and procedures applicable to the acquisition and contract administration of extensive or unique equipment, services or construction. Knowledge of business strategies and analysis techniques sufficient to perform a direct in-depth evaluation of the contractor’s financial, technical and performance capabilities. Knows acquisition practices such that new approaches can be developed to problems not susceptible to resolution by existing methods.

Knowledge of a complete range of contract types (i.e., FFP, Letter, CPAF, CPIF, CPFF, FPI, indefinite delivery), methods of contracting, (sealed bid/negotiated), and contract variations and their uses. Supports special programs, (i.e., 8(a), SDB set-asides, SB set-asides, Commercial Activities); selection factors to plan appropriate strategies to procure complex requirements; to conduct negotiations, and perform administration and cost analysis of contractor proposals in the pre-award and post-award phases of contracting. Compiles data, prepares all supporting documentation and obtains necessary approvals.

Knowledge of program objectives, technical terminology, and general uses of equipment, services, or construction procured sufficient to participate in planning, negotiation, and administration.

Knowledge sufficient to prepare special contract clauses and provisions to accommodate various nonstandard and difficult issues arising from complexities and uncertainties of scope, definition, delay, specification, acceptance, funding, option, evaluation, etc., for which exact precedent is not available.

Knowledge of commercial and industrial business practices (e.g., subcontracting of raw materials or services, use of cost analysis techniques, discounts and warranties) sufficient to identify sources; analyze cost, pricing data and contract proposals; and evaluate the offer's for responsibility.

Knowledge in negotiation techniques to conduct extensive negotiations before and/or after contract award with contractors and Government personnel. Identifies areas subject to negotiation, i.e., price, delivery and payment terms and conditions. Ability to successfully negotiate contract modifications and settlements.

Knowledge and skill to coordinate and work with large numbers of Federal agency representatives and to represent the FEST-A organization.

FACTOR 2. Supervisory Controls

Supervisor makes initial assignments in the form of functional responsibilities together with broad overall objectives and special assignments (as required). Otherwise, assignments are either self-generated or received in accordance with established workflow channels.

The employee carries out work independently, interpreting policy and regulation in consonance with established objectives, resolving most conflicts that arise, and coordinating work with others as required. Results of work are considered technically authoritative and are normally accepted without significant change.

FACTOR 3. Guidelines

Guidelines include Federal Procurement Regulations (i.e., ASPR, DAR, FAR, DFARS, AFARS, EFARS, Armed Services Pricing Manual), agency policies and procedures, advisory audit reports, Comptroller General Decisions, and higher headquarters policy and program directives. However, due to the complex and unusual problems arising from the installations multi-mission activities, guidelines are often inadequate or nonexistent and the incumbent must use experienced judgment, resourcefulness and initiative in deviating from or supplementing existing engineering practices and methods. In case of claims against the Government, due to new or modified contractual positions, the incumbent must develop justifications to assure Government position can be upheld.


SPECIAL CONDITION OF EMPLOYMENT:
You occupy a position that is considered essential to support of DA's mobilization and wartime mission during periods of increasing tension or mobilization. Your position is considered emergency essential because no qualified and immediate replacement exists; and having it vacant would impair the effective operation of essential military support systems, or adversely impact the combat mission of deployed forces. Failure to remain in your position may result in separation for the efficiency of the Federal Service (Ch. 75 Title 5 USC; FPM Ch. 752).

Work may entail extended work shift of 12-16 hours a day. Generally, indoor work location has power, water, heating, and air conditioning, although outages should be expected. Lack of sleep may occur due to long work hours and uncomfortable living conditions. Employee will report symptoms of stress and fatigue to the on-site supervisor. Living conditions range from having all basic amenities; light, power, water, refrigeration, to not having one or more of these amenities. Employees who need to store refrigerated medication shall prior to departure from the primary duty station, inform the local EOC so availability of refrigeration at the work site can be determined. Environmental conditions at work locations may range from excessive heat and humidity to extreme cold and rainy. Some locations require that the employee be able to maintain stable mobility in sandy and unstable terrain. Although some work is sedentary, work conditions such as ergonomic issues related to lifting and carrying, seating, or video display terminals; repetitive motion injury from using computers, and the like may be expected.


FACTOR 4. Complexity:

Individual assignments are of such breadth, diversity, and intensity that they involve many and varied complex features. The work requires that the incumbent be especially versatile and innovative in adapting, modifying, or making compromises with standard guides and methods to originate new techniques or criteria. Individual assignments typically contain a combination of seven or more complex features which involve serious or difficult-to-resolve conflicts.

FACTOR 5. Scope and Effect:

Provides expert advice and guidance to officials, managers, and other engineers within or outside the FEST-A organization. Results of efforts affects the work of other engineers and contractors, which include civilian, military and host country personnel. Assignments involving contract negotiation, award, administration, or terminations frequently carry Contracting Officer authority within prescribed money limits for all or most contractual actions

FACTOR 6. Personal Contacts:

Contacts include other engineers, procurement personnel, FEST-A staff, host Country officials and managers of facilities, and subject-matter experts from command and agency headquarters. Additional contacts include architect-engineer firms, construction contractors, fellow members of professional organizations, manufacturers, and engineers and other officials. Contacts within the agency include project managers and program officials, contract review staff, small and minority business advisor, legal and patent counsel, and budget and finance staff

FACTOR 7. Purpose of Contacts:

The purpose of the contacts external to the organization is to conduct pre-solicitation conferences, negotiate contracts with the public and private sector, and debrief unsuccessful offers. Contacts with contractors are normally made to obtain and verify data, clarify positions, review findings with contractor’s executive personnel, explain the reasonableness or unreasonableness of cost elements, and develop suitable alternatives. The purpose of the contacts within the agency is to analyze complex procurement issues, advise program officials of procurement procedures, and insure a proper and supportable course of action. Contacts with higher level organizations are to clarify issues surrounding procurements or to respond to requests for information. The employee explains contractual requirements and provides services to personnel both outside and within the agency.

FACTOR 8. Physical Demands:

Work includes a mixture of fairly rigorous physical activity on a daily basis during deployment (CONUS/OCONUS), and more sedentary work in home station.

FACTOR 9. Work Environment:

Work outside an office environment involves exposure to the elements, with weather varying from extreme heat to extreme cold, walking over rough, uneven surfaces, climbing, stooping, bending, standing, and entering confined spaces such as shafts, trenches and tunnels, requiring use of hard hats, steel-toed boots, hearing protection, eye protection, and respirator.


FLSA Evaluation Outline

_X_ Foreign Exemption
___ Executive Exemption
___ Exercises appropriate supervisory responsibility (primary duty) ___ Customarily and regularly exercises independent judgment
___ 80% test, if applicable (GS-5/6; Sit 1 & 2 WS supervisors; law enforcement & firefighter supervisors thru GS-9)

___ Professional Exemption
___ Professional work (primary duty)
___ Intellectual and varied work (more than dealing with procedures/precedents)
___ Discretion & independent judgment
___ 80% test, if applicable (This virtually never applies since GS-5/6 positions are trainees and other eligible employees are not professional)

___ Administrative Exemption
___ Primary duty
___ Policy or
___ Management or general business or supporting services or
___ Participation in the executive/administrative functions of a management official
___ Nonmanual work test
___ intellectual and significant (more than dealing with procedures/precedents), or
___ specialized & technical in nature requiring considerable training/experience
___ Discretion & independent judgment
___ 80% test, if applicable

Comments/Explanations (State which major duties/job functions are Exempt):
FOREIGN EXEMPTION
Conclusion: EXEMPT

 
** Incumbent is required to submit a Financial Disclosure Statement, OGE-450, (5CFR Part 2634, Subpart I USOGE, 6/08). Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7-R, Joint Ethics Regulation, dated 23 March 2006.
 
*** This is an Army Acquisition and Technology Workforce position.
The employee must meet DoD 5000.52-M requirements applicable to the duties of the position.


Fair Labor Standards Act (FLSA) Determination

 

1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).

 

2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)

 

3. Executive Exemption:

    

a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND

    

b. Customarily and regularly directs 2 or more employees, AND

    

c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.

 

4. Professional Exemption:

    

a. Professional work (primary duty)

    

b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or

    

c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or

    

d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).

 

5. Administrative Exemption:

    

a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.

  FLSA Conclusion:
  Exempt
  Non Exempt


FLSA Comments/Explanations:


CONDITIONS OF EMPLOYMENT & NOTES:



POSITION EVALUATION:

Not Listed