POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:
Citation 1: OPM PCS CONTRACTING SERIES, GS-1102, DEC 83
Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
**TAKEN FROM PD# GJ355456 FOR OPERATION ENDURING FREEDOM**
This position has been designated as a DEPLOYABLE POSITION. As such, the incumbent of this position must be mobile and is subject to assignment anywhere in the world in support of military contingency operations or other national and/or overseas crises. Failure to deploy when designated for a contingency assignment may result in separation from Federal service. When not deployed, this position performs duties for the District/Division as described in the major duties paragraph below.
THIS POSITION IS DESIGNATED AS EMERGENCY-ESSENTIAL
THIS POSITION REQUIRES A SECRET CLEARANCE
Serves as a senior Contract Specialist responsible for the full range of contract functions encompassing issuing solicitations, evaluating proposals, contract negotiations, execution and administration for complex and technical services and/or Construction and A/E programs, in support of the District mission. The incumbent may be delegated a contracting officer's warrant and the full range of responsibilities that accompany Contracting Officer duties.
1. Personally performs or trains other specialists in the performance of all preaward contracting functions which require the use of fixed-price, cost-reimbursement, or a combination of contract methods and types to procure large, highly complex/high dollar construction projects, programs or services where little or no contractual precedent exists. Analyzes requirements and recommends necessary revisions to requesting activities to clarify requirements. Determines method of procurement, milestones, acquisition plan and type of contract. Develops procurement plans by reviewing previous history, market conditions, and specifications or technical data packages. Develops procurement packages which include obtaining and/or developing Determination and Findings, Memorandums, Justification for Other Than Full and Open Competition, scopes of work, independent Government cost estimates, reporting requirements, security requirements checklists, technical data packages, evaluation criteria, method of solicitation and any other required documents. Develops a source file of responsible contractors by analyzing industries' technical and financial ability to satisfy requirements. Encourages possible sources to request qualification for government procurements. Compiles bidders' list from qualified applications, knowledge of suppliers, contacts with trade associations, Small Business Administration, or other sources. Prepares solicitations and determines sources to be solicited. Conducts pre-solicitation/pre-proposal conferences and processes protests. Performs detailed analysis of bids received, insuring strict compliance with specifications on advertised procurements, and recommending award to lowest responsible, responsive bidder. Performs detailed analysis of proposals received, insuring strict compliance with specifications on negotiated procurements, and recommending award based on best overall value to the Government. Obtains necessary reports and evaluates the contractors' fiscal soundness, production capacity, quality control, present commitments, previous record of performance and other indicators of capacity to perform. Analyzes proposal for requirements that range from minor equipment to commodities that are subject to design or specification changes or the introduction of changes in manufacturing processes. Coordinates actions with customers, legal counsel, technical, and financial specialists, the small business utilization specialist, etc., who represent the various disciplines involved in the procurement process. Compiles the contract package for execution by the Contracting Officer. 40%
2. Request or performs price/cost analysis. Analyzes and evaluates findings contained in audit reports, and supports recommendations with detailed analysis of each cost element. Utilizes a variety of price/cost analysis techniques involving a wide range of factors affecting contractors' costs, for which pertinent historical data are generally available. Examples of factors affecting costs that are analyzed are profit margin, direct and indirect labor, overhead, G&A expenses, etc. Analyzes proposals that require projecting expected changes in labor and material costs and technology. 10%
3. Conducts extensive negotiations during all phases of the procurement process. Formulates the negotiation strategy, to include preparation, coordination and execution of Pre-Negotiation Objective Memorandums (POMs) and Price Negotiation Memorandums (PNMs) that detail the terms, conditions and pricing strategy for the negotiations. Identifies areas subject to negotiation (e.g., price, quantity discounts, packaging, payment discounts, transportation and delivery, etc.). Consults with technical element concerning data submitted by offerors. 25%
4. Performs postaward functions to include monitoring contractor performance, negotiating delivery orders, extensions of delivery schedules, price adjustments, modifications to the contract and similar agreements and contract closeout. Recommends to the Contracting Officer the issuance of cure/show cause notices when necessary. Prepares response to congressional inquiry, processing of protests after award, processing claims and the resolution of such claims and protests. Ensures that all postaward actions taken are in compliance with all applicable laws, regulations and Executive Orders. 25%
Performs other duties as assigned.
NOTES: TDY travel is required approximately 10%.
During emergency periods, may be called upon to negotiate emergency contracts which are complex and have rigid completion dates. The incumbent could be deployed within the United States or its territories to operate and control emergency procurement field offices. May serve as contracting officer for emergency/contingency situations.
Factor 1. Knowledge Required by the Position - Level 1-7, 1250 points
The position requires a knowledge of contracting principles, laws, regulations and procedures applicable to the complex, high dollar, long term (5 year systems/life performance) service and construction contracts using the full range of fixed price, cost or combinations of contract types.
Knowledge of business strategy and program or technical requirements to perform or direct in-depth evaluations of the financial and technical capabilities, or the performance of contractors.
Knowledge of and skill in the use of negotiation techniques to negotiate price terms and conditions of contracts.
Knowledge of price/cost analyses procedures to evaluate proposals/bids and develop a negotiation position to obtain the best terms for the Government.
The supervisor sets the overall objectives of the work and defines the available resources. The employee and independently plans and carries out the work, selecting the approaches and techniques to be used, conducting negotiations, and informing the supervisor of progress and significant problems. Work is evaluated in terms of the degree to which program requirements are met. Technical decisions are normally accepted without questions; however, the nature or dollar threshold of some contracts may require higher level review.
Factor 3. Guidelines - Level 3-4, 450 points
Policies and precedents are available but stated in general terms or are of limited use. Extensive searches of a wide range of regulations and policy circulars are frequently required. The employee uses experienced judgment and initiative in applying principles underlying guidelines, in deviating from traditional techniques or in researching trends and patterns to develop new approaches, criteria or proposed policies, as in the requirements in support of the District.
Factor 4. Complexity - Level 4-5, 325 points
Assignments involve serving as the senior Contract Specialist for a significant contract effort. A variety of fixed-price and cost-reimbursement, or combinations of contract types are used and include complexities such as extended time frames (5 years), phased procurements requiring options, unsolicited proposals generating proprietary rights, funding arrangements, extensive subcontracting, changes in program requirements and technological advances, geographical dispersions, economic conditions, logistics considerations, and identification and solution of problems or policy interpretation. Frequent technological changes, imposed by technical personnel, result in delays in the contract process. Contracts include supplemental stipulations including: payment clauses, negotiated offers or proposals, inspection and acceptance procedures, different shipping points, or transportation to different destinations, price redetermination, extensive special provisions, or cost and performance incentive provisions are utilized. The incumbent makes decisions on a variety of issues, develops new or modified terms/conditions, negotiates terms, resolves legal and technical problems, develops list of bidders, reviews contractors performance, financial conditions, etc.
FACTOR 5. SCOPE AND EFFECT - Level 5-4, 225 points
The purpose of the work is to serve as a senior specialist and/or Contracting Officer without dollar limitation for a variety of highly complex/high dollar contracts. Incumbent furnishes advisory, planning, or reviewing services on specific problems, projects, or programs. The work affects a wide range of procurement activities such as the accomplishment of significant procurement or technical program goals, or the economic position of contractors in their respective geographic areas.
FACTOR 6. PERSONAL CONTACTS - Level 6-3, 60 points
Contacts are in moderately unstructured settings with high ranking officials within as well as outside the agency, such as senior corporate officials, managers or technical representatives in private industry, attorneys, requiring officials, subject matter specialist, etc.The interest and roles of respective parties are often not well defined, with authorities being developed during the negotiation or discussion
FACTOR 7. PURPOSE OF CONTACTS - Level 7-3, 120 points
Contacts are to negotiate contracts, conduct pre-solicitation/pre-proposal conferences, stimulate or develop additional sources of procurement, and investigate and resolve a variety of contract problems, such as defending acquisition requirements to higher level Governmental officials, respond to congressional inquiries, etc. Employee must be skilled in negotiations to reach equitable agreement in price or terms of the contract. Contacts generally have cooperative attitudes; however, negotiations can result in contacts that are uncooperative due to the different objectives of each group
FACTOR 8. PHYSICAL DEMANDS - Level 8-2, 20 points
Work is primarily sedentary. Negotiations are conducted over an extended period of time without rest periods or breaks (4 hours or longer) and may extend into the evening hours. The incumbent may be required to travel outside the commuting area frequently.
FACTOR 9. WORK ENVIRONMENT - Level 9-1, 5 points
The work is performed primarily in office areas, conference rooms and similar environments, although visits to contractor's facilities may require the exercise of common safety practices.
Total Points: 2905 GS-12 range: 2755 - 3150 CONDITIONS OF EMPLOYMENT
This position is designated as emergency-essential (E-E). In the event of an emergency situation, the incumbent must continue to perform the E-E duties until relieved by proper authority. Failure to remain in the position during emergencies will result in separation for the efficiency of the Federal service.
Incumbent must be ready and able to deploy as required in support of varied contingencies (humanitarian relief, military operations, peace support operations, conflicts, war), and under stressful and arduous conditions.
Due to the strenuous nature of some deployed assignments, the incumbent will be required to meet certain medical requirements (be free of any health or medical condition that would prevent the employee from performing duties under austere conditions, as described in CENTCOM civilian deployment standards at www.tac.usace.army.mil). Incumbent must be within the acceptable limits of the Body Mass Index (BMI) ratios for height/weight limits as described in the deployment standards. Incumbent will be subject to medical examination, immunizations (this may include the series of anthrax/smallpox/malaria vaccine immunizations to include annual boosters and other immunizations that may in the future be required), DNA sampling, HIV testing, etc. Adequate medical facilities may not be available within the area of deployment to support certain medical conditions or medications that require special handling.
Performance of the duties and responsibilities for this position may require the incumbent to make Temporary Duty (TDY) trips of both short and/or long duration to locations in both CONUS (U.S.) and OCONUS (overseas), and to travel on military transport. These trips may be up to 6 months in duration or longer, depending on circumstances.
TDY may be in remote and dangerous locations and living conditions may be extremely austere, including, but not limited to: living in tents or temporary buildings, general lack of privacy, lack of recreational opportunities during off duty hours, eating of pre-packaged rations or in military dining facilities which may limit accommodation of special diets, showers may be communal or in makeshift facilities, limited opportunities to phone home, delayed mail deliveries, etc.
The incumbent will be required to take part in preparedness training exercises or other training activities.
Incumbent must complete and sign DD Form 2365, FEB 2000 (DoD Civilian Employee Overseas Emergency Essential Position Agreement).
The individual selected must possess or be able to obtain and maintain a SECRET security clearance and passport.
Position is subject to the medical surveillance program.
Incumbent may be required to wear appropriate personal protective equipment (PPE) such as a respirator, safety glasses, hearing protectors, special clothing, etc. Incumbent may be exposed to excessive heat; dust or fumes; electrical energy; slippery or uneven walking surfaces; working around machinery with moving parts; working around moving objects or vehicles; working in confined spaces.
Position requires moderate lifting (15-44 pounds) and heavy carrying (45 pounds and over). It also requires reaching, prolonged walking, standing, kneeling, bending, and climbing. Position is required to work long hours with regular and recurring overtime expected; shifts may be for 12-16 hours per day, 6 days a week.
The position cannot be converted to a military position because it requires uninterrupted performance to provide immediate and continuing support operations and/or support maintenance and repair of combat essential systems. This position may not be filled by a military reservist.
Acq Career Level Reqd - 2 Acq Posn Career Cat - C Acq Crit Posn ID - 4 Acq Prog Indicator - 9 Job Specialty 1 - 4 Job Specialty 2 - 8
SPECIAL CONDITION OF EMPLOYMENT:
YOU OCCUPY A POSITION THAT IS CONSIDERED ESSENTIAL TO SUPPORT OF DA’S MOBILIZATION AND WARTIME MISSION DURING PERIODS OF INCREASING TENSION OR MOBILIZATION. YOUR POSITION IS CONSIDERED EMERGENCY ESSENTIAL BECAUSE (1) NO QUALIFIED AND IMMEDIATE REPLACEMENT EXISTS; AND (2) HAVING IT VACANT WOULD (A) IMPAIR THE EFFECTIVE OPERATION OF ESSENTIAL MILITARY SUPPORT SYSTEMS, OR (B) ADVERSELY IMPACT THE COMBAT MISSION OF DEPLOYED FORCES. FAILURE TO REMAIN IN YOUR POSITION MAY RESULT IN SEPARATION FOR THE EFFICIENCY OF THE FEDERAL SERVICE (CH. 75 TITLE 5 USC; FPM CH. 752).
WORK MAY ENTAIL EXTENDED WORK SHIFT OF 12-16 HOURS A DAY. GENERALLY, INDOOR WORK LOCATION HAS POWER, WATER, HEATING, AND AIR CONDITIONING, ALTHOUGH OUTAGES SHOULD BE EXPECTED. LACK OF SLEEP MAY OCCUR DUE TO LONG WORK HOURS AND UNCOMFORTABLE LIVING CONDITIONS. EMPLOYEE WILL REPORT SYMPTOMS OF STRESS AND FATIGUE TO THE ON-SITE SUPERVISOR. LIVING CONDITIONS RANGE FROM HAVING ALL BASIC AMENITIES; LIGHT, POWER, WATER, REFRIGERATION, TO NOT HAVING ONE OR MORE OF THESE AMENITIES. EMPLOYEES WHO NEED TO STORE REFRIGERATED MEDICATION SHALL PRIOR TO DEPARTURE FROM THE PRIMARY DUTY STATION, INFORM THE LOCAL EOC SO AVAILABILITY OF REFRIGERATION AT THE WORK SITE CAN BE DETERMINED. ENVIRONMENTAL CONDITIONS AT WORK LOCATIONS MAY RANGE FROM EXCESSIVE HEAT AND HUMIDITY TO EXTREME COLD AND RAINY. SOME LOCATIONS REQUIRE THAT THE EMPLOYEE BE ABLE TO MAINTAIN STABLE MOBILITY IN SANDY AND UNSTABLE TERRAIN. ALTHOUGH SOME WORK IS SEDENTARY, WORK CONDITIONS SUCH AS ERGONOMIC ISSUES RELATED TO LIFTING AND CARRYING, SEATING, OR VIDEO DISPLAY TERMINALS; REPETITIVE MOTION INJURY FROM USING COMPUTERS, AND THE LIKE MAY BE EXPECTED.
FLSA Evaluation Outline
_X_ Foreign Exemption ___ Executive Exemption ___ Exercises appropriate supervisory responsibility (primary duty) ___ Customarily and regularly exercises independent judgment ___ 80% test, if applicable (GS-5/6; Sit 1 & 2 WS supervisors; law enforcement & firefighter supervisors thru GS-9)
___ Professional Exemption ___ Professional work (primary duty) ___ Intellectual and varied work (more than dealing with procedures/precedents) ___ Discretion & independent judgment ___ 80% test, if applicable (This virtually never applies since GS-5/6 positions are trainees and other eligible employees are not professional)
___ Administrative Exemption ___ Primary duty ___ Policy or ___ Management or general business or supporting services or ___ Participation in the executive/administrative functions of a management official ___ Nonmanual work test ___ intellectual and significant (more than dealing with procedures/precedents), or ___ specialized & technical in nature requiring considerable training/experience ___ Discretion & independent judgment ___ 80% test, if applicable
Comments/Explanations (State which major duties/job functions are Exempt): FOREIGN EXEMPTION Conclusion: EXEMPT
** Incumbent is required to submit a Financial Disclosure Statement, OGE-450, (5CFR Part 2634, Subpart I USOGE, 6/08). Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7-R, Joint Ethics Regulation, dated 23 March 2006.
*** This is an Army Acquisition and Technology Workforce position.The employee must meet DoD 5000.52-M requirements applicable to the duties of the position.
Fair Labor Standards Act (FLSA) Determination
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.
FLSA Conclusion: Exempt Non Exempt
CONDITIONS OF EMPLOYMENT & NOTES:
This PD is being established to serve as a standardized deployable PD for use throughout the District Contracting Divisions of the Great Lakes and Ohio River Division (LRD) for senior Contract Specialist positions performing work at the GS-12 level.