Serve as a supervisory Cost Analyst (CA) for the Financial Operations (FINOPS) Section within the Resource Management Office. Responsible as the Senior Cost Management Analyst for the U.S. Army Garrison to coordinate with the Budget Officer and staff to support Garrison Leadership and Installation Program Directors/Activity Chiefs with cost data, technical systems support and maintenance, and procurement system conflicts with Installation Contracting Command. Tasked as the Installation General Fund Enterprise Business System (GFEBS) program manager to coordinate, monitor and execute a myriad of GFEBS specific technical tasks for IMCOM, FORSCOM, MEDCOM, NETCOM, and Logistics Readiness Center and other tenant activities on the installation. The Senior Cost Management Analyst is responsible for incorporating GFEBS technical parameters and associated U.S. Army systems, to include interfaces, to support decision making, accounting, analysis, planning and control. Furthermore, supervises the input and management of ATAAPS/DCPS (CIVPAY) technical support to all IMCOM assets.
1. Incumbent serves as the supervisor within the RMO that is responsible Cost Management, and Administration consisting of ATAAPS Super User responsibilities and GFEBS operations. The Chief of FINOPS will systematically monitor the efforts, along with his/her staff to: conduct cost management, take actions to control costs, and make recommendations to reallocate resources to improve productivity. Maintain the installation’s General Fund Business Enterprise System (GFEBS) IAW HQDA and GFEBS program manager guidance for Garrison and supported commands on the installation. Manage the interface of GFEBS operations, technical and operational, with adjacent staff that interfaces with GFEBS. Manage CIVPAY processing IAW OPM and DOD FMR guidance regarding DCPS and all systems that interface for the Garrison. Conduct timekeeping and oversee installation timekeeping processes within ATAAPS.
2. Responsibilities of the position include designing cost management processes and using appropriate costing methodologies to recognize, determine, accumulate, and report costs of activities on a regular basis for management information purposes and ensuring subordinates accomplish the task to standard. The incumbent utilizes strategic planning, management scorecards, and business driver metrics to review and monitor costs inherent in the business. Incumbent applies generally accepted management principles, practices, and functions; analytical techniques that apply to organizational development concepts, principles, and processes; performance effectiveness concepts; productivity measurement and improvement systems; and business re-engineering processes. The incumbent will examine and analyze GFEBS and other financial systems records, financial and management reports, management controls, policies and practices affecting or reflecting the financial condition, and operating results of an activity or organization. The incumbent will be responsible for analytical work related to the development and execution of policies and programs when such work requires the application of professional accounting knowledge, standards, and principles, or a general knowledge of the overall accounting structure and systems and sub-systems. The incumbent emphasizes the use of the cost data for planning, control, and decision-making purposes. He/she will be responsible for executing a systematic set of procedures for recording and reporting measurements in the aggregate and in detail. This responsibility includes methods for recognizing, classifying, allocating, aggregating, and reporting such costs and comparing them with standard costs.
3. Incumbent will interpret information to determine the quality and relevance of information to be used for decision-making. The incumbent must plan and manage business operations using GFEBS or a multitude of other Accounting and Management Information Systems (MIS) to facilitate the Army's operational functions and to support management decision making by providing information that leaders, directors, or commanders can use to plan and control the activities of the organization. Incumbent will be required to utilize information systems such as General Fund Enterprise Business System (GFEBS), Defense Civilian Pay System (DCPS), Army Time Attendance Accounting Production System (ATAAPS), and other information systems.
Provides review, analysis and ensures a professional CIVPAY analysis and evaluation of reports to include accounting trends in the DCPS and ATAAPS system. Interprets DOD FMR and OPM policy and provides guidance to staff elements, time keepers, planners, supervisors, and commanders on CIVPAY issues. Coordinates with CPAC and DFAS on pay entitlements, help tickets, and remedies. Available to support and assist CPAC and/or SJA with union negotiations regarding CIVPAY entitlements or conflict resolution.
4. Provides professional GFEBS accounting advice and assistance, and in certain cases, solutions to Directorate level Managers and other installation commands related to the impact of financial transactions, issues, status, trends, statutory and policy limitations, or PBAC objectives. Primary responsibility is ensuring service, commodity, and supply procurement contracts are processed through GFEBS’ guidance. Incumbent collaborates with Installation Contracting Command on all requisitions, requests, or services to resolve technical, systemic, or systematic challenges: SPS PR, PD2, etc. Monitors and coordinates resolution for all Garrison contract requirements and to the eight standard managerial reports from IMCOM. Reviews reimbursable orders to ensure data (e.g., funds, revenue recognition, billing, collection, write-offs, and write-downs, and reporting) is timely, accurate and complete, and informs Financial Managers of significant deviations. Initiates and oversees special Unliquidated Obligation reviews of prior year funds to meet Local/Region funding requirements. Works with new requirements in designing, developing, implementing, modifying, and managing programs and procedures related to costing and or GFEBS processing (SPS PR). Performs duties in accordance with professional and governmental guides and directives regarding accounting policy, operations controls, and regulatory and legal requirements pertaining to finance and accounting programs.
5. Functional work involves analytical, technical, and administrative duties in Cost Management, Civilian Pay processing, and ATAAPS systems interface to include analyzing the relative costs and benefits of alternative program plans; checking the propriety of commitments, obligations and expenditures; and providing guidance concerning the legal and regulatory aspects for the acquisition and use of funds for program, labor, and administrative purposes. Functional responsibilities include the process of preparing detailed analyses and estimates of annual funding and cost management needs: pay and non-pay. The incumbent determines appropriate methodologies for measuring labor, contracting, and supply costs, and for matching costs with outputs to determine the costs to provide or acquire goods and services.
6. Personnel Management. Provides technical and administrative supervision. Interviews and selects candidates for existing vacancies. Approves leave of subordinates. Exercises position management responsibilities assuring that subordinates positions descriptions are current and accurate. Establishes performance standards and prepares performance appraisals. Initiates personnel actions for recruiting, selecting, training, promoting, commending, and disciplining employees. Receives complaints which do not require elevation to higher level. Takes minor disciplinary action as necessary. Recommends other action in more serious cases. Hears and resolves complaints of employees. Refers group grievances and more serious unresolved complaints to higher level supervisor or manager. Plans work to be accomplished by subordinates. Sets immediate priorities and prepares schedules for completion of work. Assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and capabilities of employees. Identifies training and development needs and provides or makes provisions for training as required. Performs other personnel and administrative tasks inherent in the supervisor's role.
Performs other duties as assigned.
NOTE: Incumbent will travel outside of the assigned area only as required.
FACTOR 1 - KNOWLEDGE REQUIRED BY THE POSITION FL 1-7 1250 Pts
Incumbent must possess comprehensive knowledge of financial (Civilian Pay), resource and contract management principles and practices, and have intense knowledge of the Army Cost Management program as well as Army planning, programming and budgeting. Incumbent must have GFEBS provisioned access to the system and have technical knowledge on all GFEBS processes, procedures and policies. Extensive coordination with GFEBS program manager, HQ DA GFEBS Tiger Team, and IMCOM G8 FINOPS, Installation Contracting Command, and Army Garrison staff elements is required to manage the multiple GFEBS guidelines issued. Extensive coordination with DFAS, Army Garrison staff, Contracting Command, other installation commands, and the supported commands off the installation regarding DCPS, ATAAPS, and CIVPAY processing and troubleshooting. Professional recognition such as Certified Defense Financial Manager (CDFM), Department of Defense Financial Management Certification level 2, or Certified Government Financial Manager (CGFM) is highly desired.
Professional knowledge of costing principles, theories, concepts, methods, techniques and practices and their application to the GFEBS and other system specific Army financial management, accounting, and contractual policy matters.
- Knowledge of legislation, Comptroller General decisions, Government Accounting Office (GAO) standards, statutory and regulatory limitations, DA Resource Management, CIVPAY, GFEBS system and Contractual policies, procedures and practices of appropriated and non-appropriated activities, and actions necessary to implement and modify guidance pertaining to cost management policy for functional programs.
- Knowledge of DA, ACOM, DRU, Contracting and serviced Army activities' mission, financial management objectives, responsibilities, inter-relationships, and processes as well as the systems used to accomplish them.
- Knowledge of analytical tools, multiple Army Financial, Resource and Contracting automation systems interface, and research techniques necessary to provide trouble shooting, conflict resolution, and managerial advice to the installation, MACOM, DFAS, or DA level.
- Extensive knowledge of standard Army financial management information systems, General Fund Business Enterprise System (GFEBS), Defense Civilian Pay System (DCPS), Army Time Attendance Accounting Production System (ATAAPS), Operational Data Store (ODS), Online Report View (ORLV), Funds Control Module (FCM), Access Electronic Document Access (EDA), Defense Travel System (DTS), Electronic Document Management (EDM), and of ongoing efforts of the Army's modernization plans for financial systems re-design.
- Knowledge of financial system and non-financial system interfaces with those of the DoD accounting systems which include Defense Civilian Pay System (DCPS), Defense Automatic Addressing System (DAAS), and Wide Area Work Flow (WAWF).
- Knowledge of financial management and CIVPAY policies, practices, systems and procedures to accomplish the Army's planning, programming, budgeting, and execution system.
- Knowledge and skills of oral (one-on-one and before groups) and written communication techniques pertaining to accounting data and systemic processes in relation to mission accomplishment.
- Extensive familiarity with software applications, such as those included in Microsoft Office (i.e., Excel, PowerPoint, Outlook, Word) and other off-line applications.
FACTOR 2 - SUPERVISORY CONTROLS FL 2-4 450 Pts
Employee reports directly to the Resource Management Officer, will direct sub-projects or studies related to the Army Cost Management program and Service and Infrastructure Enterprise Contract Management Program. Employee is responsible for developing strategies and plans that can be aligned or synchronized with the Army Cost Management program, planning and organizing projects, and coordinating with management of the Army garrison. Work requires interpretation of policy and directives, complex analysis, and making recommendations with Army-wide impact.
FACTOR 3 - GUIDELINES FL 3-4 450 Pts
Employee uses considerable judgment and discretion in interpreting existing policy and guidance. Plans and coordinates with Garrison, installation, and supporting Command leadership to resolve conflicts and provide understanding of the Army Cost Management program, GFEBS, DCPS, ATAAPS and Common Levels of Support (CLS). The guidelines range from general to technical in nature. Work will involve communicating complex ideas and analysis and requires strong communication and technical skills to articulate the Army position and achieve desired results.
FACTOR 4 - COMPLEXITY FL 4-4 225 Pts
Leads a section that assists Resource Managers, Contracting Officers, and Directors in the implementation of senior-level directed Cost Management programs and systems interface, and Civilian Pay management in support of the Garrison, supported installation commands, and providing guidance and policy as required. Incumbent provides periodic feedback on status of projects to senior leaders. Develops and presents briefings and presentations summarizing highly complex, subjective and technically sensitive issues to leadership in support of critical Army decisions affecting the execution, accounting for, and management of the Army Cost Culture. Employee must weigh the relative advantages and disadvantages of numerous alternative courses of action, determine the optimal course and persuade leadership. The position is impacted by a wide variety of accounting, financial management, engineering, administrative, pay, travel, stock fund, logistical, contracting, and personnel information systems with separate proponents having different missions. Decisions regarding what needs to be done are complicated by the diversity of new and old policies, procedures, and systems that must be integrated into an overall fully effective and functional system. Employee must weigh the relative advantages and disadvantages of numerous alternative courses of action, determine the optimal course and persuade leadership.
FACTOR 5 - SCOPE AND EFFECT FL 5-4 225 Pts
Incumbent responds to rapidly changing requirements, demanding deadlines and coordinates with multiple decision makers with critical, highly technical, statistically valid analysis to support complex far reaching decisions that impact the overall Army. Provides leadership with a detail intense understanding of requirements needed for effective Cost Management. Work involves formulating, defining, and interpreting data presentation requirements, planning approaches, and policy - as well as originating new and improved applications and strategies for existing and new concepts and principles - to be incorporated within the Army Cost Culture environment, to include the Army Cost Management program, Civilian Pay processing and Common Levels of Support (CLS). Work impacts on the success of financial management/accounting program of the Garrison and US Army. The effectiveness and efficiency of local operations have the potential to materially affect the budget execution results and decision making requirements of IMCOM, other supported MACOMs on the installation and ultimately DA. Work requires interpretation of policy and directives, complex analysis, and making recommendations with Army-wide impact.
The advice, assistance, and guidance to financial managers may result in shifting resources, modifying program direction, etc. The incumbent functions as a technical authority with significant advisory or coordinative responsibility which affects the work of program directors and other specialists in the resolution of financial management problems.
FACTORS 6 & 7 - PERSONAL CONTACTS AND PURPOSE OF CONTACTS FL 2C 145 Pts
The Incumbent interacts with GFEBS program management, HQDA GFEBS Tiger Team, and installation and garrison action officers, contracting officers, and Cost Analysts or Accountants at IMCOM or other MACOM levels. Coordinates system solutions, implements policy and procedures, or GFEBS solution sets for garrison directorates, Tenants, DFAS, Fiscal Attorneys, Auditors, and other Cost/Budget Analysts. Contacts and coordinates CIVPAY problems, remedy tickets, or interpretation of DOD FMR guidance for employees assigned to garrison and the installation. Interacts with DFAS to resolve CIVPAY technical issues for all employees within the assigned area of responsibility. Purpose of contacts is to define technical or procedural systems problems, educate, influence and persuade leaders, GFEBS system analysts, or MACOM Resource Managers on any technical or procedural issues. Must also solve CIVPAY issues ranging from the employee/customer, to the supervisor, to the director, to DFAS Indianapolis. Responsible to ensure all at multiple levels or groups comply with established GFEBS or DOD FMR policies, and consult, advise, or to perform problem resolution regarding accounting policy and system issues. Purpose of contacts is to influence and persuade persons or groups to comply with established policies, or to accept established methods and to exchange information, consult, advise, and to perform problem resolution regarding accounting policy and system issues.
FACTOR 8 - PHYSICAL DEMANDS FL 8-1 5 Pts
The work is principally sedentary. Some walking, bending, and lifting are required.
FACTOR 9 - WORK ENVIRONMENT FL 9-1 5 Pts
The work is primarily performed in office areas, conference rooms, and similar environments. However, it may require traveling to other government sites or Contractor facilities. Temporary Duty (TDY) travel may be required up to 10% of the time. This does not include TDY associated with individual training or local travel.
TOTAL POINTS: 2755
(GS Point Range: 2755-3150)
FACTOR 1. SCOPE AND EFFECT - FL 1-2, 350 Pts.
Directs all GFEBS interface planning to support budget execution, analysis and reporting functions for the installation budget. Annual budget administered consists of direct and reimbursable funds involving separate appropriations which are received from several MACOMS as well as other services.
Work performed has a direct effect on resource levels and management programs for supported activities and impacts attainment of mission goals.
FACTOR 2. ORGANIZATIONAL SETTING - FL 2-1, 100 Pts.
Reports to the Director of Resource Management, who is three levels below the Fort Riley Commanding General.
FACTOR 3. SUPERVISORY AND MANAGERIAL AUTHORITY EXERCISED - FL 3-2, 450 Pts.
Incumbent exercises supervisory authorities and responsibilities as described in major duties portion of the job description and as depicted on pages 16-17 of the Supervisory Guide.
FACTOR 4. PERSONAL CONTACTS Subfactor 4A - Nature of Contacts - FL 4A3 75 Pts.
Meets and interacts on a regular basis with the IMCOM G8 FINOPS section, the national GFEBS program management, HQDA GFEBS Tiger Team, and installation and garrison action officers, contracting officers, and Cost Analysts or Accountants at IMCOM or other MACOM levels. Meets periodically during the year in formal briefings with senior members of the staff and the Commanding General, as well as in one-on-one sessions with Command Group members. Has regular telephone contact and/or face-to-face meetings with budget representatives from IMCOM, FORSCOM, and with other installation budget officers, and with budget personnel from various tenant and support activities. Presents formal budget execution and GFEBS, DCPS, ATAAPS, and Contractual systems interface briefings to visiting dignitaries such as Army staff budget analysts, OSD/OMB budget examiners, or Congressional members and/or staffers, in the absence of the Budget Officer. Formal and informal meetings are also held with representatives of GAO, Defense, and Army Audit Agencies during conduct of official audits of budget operations, execution, systems interface, and contract performance.
Subfactor 4B - Purpose of Contacts - FL 4B2 75 Pts.
Purpose of contact is to reach consensus or decision on key elements of major budget execution, analysis and reviews, such as executing reprogramming actions and the priorities established for both financed and unfinanced operations. Explains to managers the thrust of executing major funding, manpower, or payroll decisions made by Congress, OMB and the defense hierarchy. Frequent intense opposition or resistance is encountered due to major resource limitations, systems capabilities, payroll policies, and/or reductions. Persuasion, negotiation, and consensus building are often necessary in executing command guidance regarding major resources, due to the need for establishing a balanced funding program. Contacts with FORSCOM, IMCOM, DFAS and DA financial officials are for the purpose of presenting, explaining and justifying/defending budget execution issues, unfinanced requirements arising out of new missions, differences between programmed and actual figures, employee pay, and contracts. Contacts with visiting dignitaries are for the purpose of explaining the interrelationship of budgetary, civilian pay, and system requirements with the missions and programs conducted by the installation and to point out where funding shortfalls may have detrimental impacts on the accomplishment of substantive programs in an attempt to influence and obtain additional support for installation missions and programs.
FACTOR 5. DIFFICULTY OF TYPICAL WORK DIRECTED - FL 5-4, 505 Pts.
The highest -level of basic work directed is Cost Analyst, GS-560-09.
FACTOR 6. OTHER CONDITIONS - FL Pts. 6-3 975 Points
Supervision and oversight requires coordination or consolidation of budget work comparable to the GS-8 level.
Incumbent has Full and Final technical authority regarding GFEBS processing, provisioning, and rectifying budget and contracting systems’ interface errors at the installation level. Is expected, upon IMCOM level directive, to resolve other installation errors with GFEBS processing. Supervisor is responsible for all technical determinations arising from the work, without technical advice or assistance.
TOTAL POINTS 2530
GRADE CONVERSION: 2355-2750
Technical duties are the grade controlling duties.
Technical duties are the grade controlling duties.