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ARMY POSITION DESCRIPTION
 

PD#: EJ444109

Sequence#: VARIES

Replaces PD#:   

MANAGEMENT AND PROGRAM ANALYST

GS-0343-11

Organization Title:

POSITION LOCATION:

Servicing CPAC: FORT HUACHUCA, AZ

Agency: VARIES

Installation: VARIES

Army Command: VARIES

Region: WEST

Command Code: VARIES

POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:

Citation 1: OPM PCS MGMT & PROGRAM ANALYSIS SERIES, GS-343, AUG 90

Citation 2: OPM ADMIN ANALYSIS GEG, TS-98, AUG 1990

Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.

 

Supervisor Name: THOMAS ROXBERRY

Reviewed Date: 01/21/2016

Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.

 

Reviewed By: WILLIE L. COLEMAN SR.

Reviewed Date: 02/03/2015

POSITION INFORMATION:

Cyber Workforce:

  • Primary Work Role: VARIES
  • Additional Work Role 1: VARIES
  • Additional Work Role 2: VARIES

FLSA: EXEMPT

FLSA Worksheet: EXEMPT

FLSA Appeal: NO

Bus Code: VARIES

DCIPS PD: NO

  • Mission Category: VARIES
  • Work Category: VARIES
  • Work Level: VARIES

Acquisition Position: NO

  • CAP:  
  • Career Category:  
  • Career Level:  

Functional Code: 00

Interdisciplinary: NO

Supervisor Status: VARIES

PD Status: VERIFIED

CONDITION OF EMPLOYMENT:

Drug Test Required: VARIES  

Financial Management Certification:

Position Designation: VARIES

Position Sensitivity: VARIES

Security Access: VARIES

Emergency Essential:   

Requires Access to Firearms: VARIES

Personnel Reliability Position: VARIES

Information Assurance: VARIES

Influenza Vaccination: NO

Financial Disclosure: VARIES

Financial Disclosure: NO  

Enterprise Position: VARIES

POSITION ASSIGNMENT:

Competitive Area: VARIES

Competitive Level: VARIES

Career Program: VARIES

Career Ladder PD: NO

Target Grade/FPL: 11

Career Pos 1:    

Career Pos 2:    

Career Pos 3:    

Career Pos 4:   

Career Pos 5:    

Career Pos 6:   

POSITION DUTIES:

SUPERVISORY CONTROLS

Works under the general supervision and guidance of the Operations Division Chief who provides broad administrative guidance. Work is assigned through program discussions or written directives that outline results to be achieved. Assignments also evolve as a result of normal workflow based on specific assignments or requirements or by the incumbent's determination that certain action is necessary. Incumbent is delegated wide latitude and responsibility for independently initiating action on the basis of technical experience, mature judgment, and professional competence. Recognizes and identifies problem areas, and formulates methods and procedures for the successful accomplishment of assignments. Discusses unusual problems with the supervisor or Director and keeps him/her informed of progress. Work is reviewed for achievement of objectives, soundness of conclusions and recommendations, and effectiveness in providing required support. Completed work is also reviewed critically outside the Division by the Commander, Directors, Division Chiefs, and other affected organizations where programs/employees would be affected by implementation of a recommendation.

MAJOR DUTIES

Under the supervision of the Operations Division Chief, Command Support Directorate, serves as a Workforce Management Specialist for Training and Inspection Operations, Plans, and Projects with full responsibility for all activities involved in support of the U.S. Army Electronic Proving Ground (USAEPG). Manages and coordinates the central development, planning, integration, and coordination of comprehensive USAEPG Training and Inspection operations, plans, and projects that support and facilitate the achievement of mission goals and objectives. Reports on these functional areas as directed. Provides for the primary interface, liaison, and coordination between Higher Headquarters, Commander, Directors, Division Chiefs, Test Officers, and external customers for all matters relative to Training and Inspection operations, plans, and projects within USAEPG, as directed.

1. Manages the Army Training Requirements and Resource System (ATRRS). Coordinates, enrolls, updates, and deletes individuals for all quota based courses in ATRRS. Ensures that all prerequisites are completed prior to individual enrollment. Receives employee complaints on any and all matters regarding ATRRS, resolving those that can be resolved and referring others to the appropriate authority for resolution. Runs routine and complex reports that include class schedules, class quota allocations, seat reservations, and record of student attendance that are due higher headquarters or quota managers as required.

Manages the ATEC Identity Management System (AIMS)/ATEC Training Tracker Module (ATTM) and all sub modules by enrolling, updating, and deleting individuals in the AIMS/ATTM database. Assigns roles and responsibilities in AIMS/ATTM for local command. Runs routine and complex reports that are due to higher headquarters or quota managers as required. Provides recommendations on new database technologies or improvements to existing architectures. Coordinates with Directors and Division Chefs to ensure workforce completes all mandatory training in a timely manner and all certificates of completion are uploaded in the ATTM database to meet headquarter suspense’s.

Identifies potential problem areas and devises solutions. Implements and troubleshoots the application, analyzes problems, develops recommendations and makes fixes as necessary. Maintains constant contact with the end user to ensure needs and requirements are identified and met. Makes upgrades as needed. Trains supported personnel to use the automated product. 35%

2. Manages and coordinates mission and mission support Training, taskings, actions, and programs received/assigned by higher headquarters, the Commander, Directors, Division Chiefs, Safety and Security offices, installation operations, and other outside organizations that impact mission success of multiple Directorates, Divisions, and offices. Processes and obtains required approvals for SF 182 requests for training and ensures supporting documentation is included with requested training. Coordinates, sets up and delivers EPG training days to workforce to complete annual required training in a timely manner. Contacts guest speakers, schedules presentations and prepares agendas. Coordinates with Subject Matter Experts (SME’s) to gather course outlines for workforce to complete certification levels in their duty position to promote the EPG Certification Training Program. Sets up, coordinates and monitors outside vendor training requested by EPG Directorates/Divisions. Responsible for arranging workshops and seminars after determining the best avenue for offering training to employees on a particular subject.

Manages the Career Acquisition Management Portal (CAPPMIS) database for EPG acquisition workforce (AWF) members. Runs complex queries and reports that are due to higher headquarters weekly, bi-weekly or monthly, dependent on requirements. EPG Organizational Acquisition Program Coordinator and Primary interface with Acquisition Career Managers at APG, MD (ATEC) and Fort Belvoir, VA. Examines acquisition records of EPG AWF in CAPPMIS to determine certification eligibility requirements for the Acquisition Corps. Compares transcripts of courses with requirements and ensures member’s records reflect proper certification documentation. Refers employees with eligibility discrepancies to proper department heads for further action if unable to resolve at local level. Prepares reports for the Commander, Technical Director and Directors to relate status of acquisition workforce (AWF) personnel in their respective career fields. Recommends cumulative continuing learning points earned for completion of training for supervisor approval to individual development plans in CAPPMIS. Assists AWF members with any issues they have attaining certification or applying for courses and ensuring documents are posted to their ACRB in the CAPPMIS database. 35%

3. Reviews Higher Headquarters and Installation Training and Inspection tasking actions to the USAEPG and provides recommendations regarding Directorate/Division actions. Manages and reviews actions for technical completeness, timeliness, format, and content. Coordinates internal staffing of Training and Inspection documents, lessons learned, draft publications, and other documents for review and comment.

As EPGs Organizational Inspection Coordinator (OIP), coordinates Training and Inspection actions IAW the USAEPG Standard Operating Procedures and Plans. Serves as the primary interface with ATEC OIP Coordinator. Assists in developing and conducting presentations to staff and senior management, illustrates analytical techniques and outlines findings/results/recommendations of the Command Inspection Program. Coordinates with higher headquarters to set up Initial and Subsequent Command Inspections ensures all checklists are completed by EPG POC and checklists are forwarded to higher headquarters’ counterpart POC. Coordinates with headquarters G5 for scheduling in /out briefings, work areas and special requests. Coordinates and monitors all Command Inspections, Staff Assistance Visits, Army Audit Readiness and other inspections (Inspector General, Voting Assistance, EEO, etc) as required. Posts corrective actions to the OIP Tracking Tool database for review by ATEC. 15%

4. Coordinates, actions and manages Installation Service Support Agreements (ISSAs)/Memorandums of Agreement/Understanding (MOA/Us) for the USAEPG. Coordinates with outside agencies to prepare ISSAs and MOA/Us on behalf of EPG and EPG field offices for support from the Installation/Garrison Commands. Performs annual review of current ISSAs and MOA/Us to make sure they are current or updated as necessary and services are still required and /or whether additional services may be required. Tracks ISSAs/MOA/Us for the command from initialization to approval to termination.

Current Operations Support. Enter incoming Internal, External and Command Taskers to the Suspense Tracker database and update/close out Taskers and forward to appropriate agency on or before required suspense date. Prepares OCONUS travel and forwards to headquarters for approval. Approves OCONUS travel for EPG government and contractor personnel in the Synchronized Predeployment and Operational Tracker (SPOT) database upon travel approval from higher headquarters. Coordinates with Test Officers in the preparation of Private Industry contracts and coordinates with customers to ensure proper paperwork/documentation is correct prior to forwarding to higher headquarters for legal review. Prepares and submits Purchase Requests as required.

Prepare weekly SITREP for the Command and forward to higher headquarters upon Commanders approval. Requests, prepares and maintains the Monthly Facility Usage report for EPG Real Property and post to EPG SharePoint database. As required, provides Protocol support, to include coordinating with visiting agencies to ensure visit requests are submitted, proper etiquette is in place and site visits are coordinated with responsible directorate. 15%

Performs other duties as assigned.

Factor 1, Knowledge Required By The Position - Level 1-7, 1250 Points

Knowledge of the mission, objectives, and management activities of EPG to recognize conflicts or redundancies in training and inspection efforts.

Knowledge of techniques of systems analysis and design, and the ability to modify and adapt standard practices to solve a variety of system processes.

Ability to work with end users to determine their needs.

Knowledge of the ATEC Identity Management System (AIMS) and all sub-modules sufficient to independently enter data into and extract data from modules.

Knowledge of Army Training Requirements and Resource System (ATRRS) sufficient to track the use and status of information management resources to analyze, evaluate, and determine their relative effectiveness and efficiency.

Broad knowledge of system design and programming techniques, data sources, data flow and system interactions of existing automated systems and applications in the Command.

A general knowledge of data base management functions, file structures and access methods.

Knowledge of and skill in applying backup and recovery, sources, characteristics and use of the organizations data assets sufficient to generate complex queries and reports.

Knowledge of policies, precedents, procedures, accepted practices, and regulations which govern Training and Inspection projects, taskings, actions, programs, and IT operations.

Factor 2, Supervisory Controls - Level 2-4, 450 Points

The supervisor is the Operations Division Chief, who outlines overall objectives and available resources. The incumbent performs duties independently, applying a thorough knowledge of the specialty and guiding regulations and policies. Resolves technical system analysis/programming problems by independently developing approaches and solutions. Informs the supervisor and team lead of progress, complex and unique problems, or where controversy might arise. Completed work is subject to review for overall effectiveness, conformance with objectives, and customer satisfaction.

Factor 3, Guidelines - Level 3-4, 450 Points

The employee uses guidelines and precedents that are very general regarding agency policy statements and objectives. Guidelines specific to assignments are often scarce, inapplicable or have gaps in specificity that require considerable interpretation and/or adaptation for application to issues and problems. The employee uses judgment, initiative, and resourcefulness in deviating from established methods to treat specific issues and problems.

Factor 4, Complexity - Level 4-4, 225 Points

Work consists of developing user manuals and instructions that guide customers in executing data access functions such as running queries and reports. Determines the need to revise user guides based on changes to database functions and customer needs. Exercises originality in writing instructions that are understandable to audiences with varying levels of computing skills; and compatible with different data delivery and access methods.

Factor 5, Scope and Effect - Level 5-4, 225 Points

The work involves analyzing databases, systems, and automating training, operations and inspection programs for functional users in the Directorates. In some cases, the work is applicable to even higher levels, e.g. ATEC. Work requires the critical assessment of effectiveness and efficiencies of Training and Inspection operations, plans, and projects covering a broad area of operational and management services, and the adaptation and/or development of evaluative techniques for application to such operations. Work contributes to the applications that improve EPG's efficiency in accomplishing a wide variety of functions and activities.

Factor 6, Personal Contacts and Factor 7, Purpose of Contacts - Level 3B 110 Points

Personal contacts are with employees at various levels within EPG, ATEC, and other individuals or groups from outside the agency in moderately unstructured settings. . Contacts with individual and groups outside the agency are unstructured, and incumbent must recognize or learn role and authority of each.

Contacts are for the purpose to plan, coordinate, execute and advise on work efforts, resolve issues or operating problems and to provide and receive information, training and assist users and report on system status and accomplishments.

Factor 8, Physical Demands - Level 8-1, 5 Points

The work is sedentary.

Factor 9, Work Environment - Level 9-1, 5 Points

The work is performed in an office setting.

TOTAL POINTS: 2720
POINT RANGE: 2355 - 2750
GRADE: GS-11


Fair Labor Standards Act (FLSA) Determination = (EXEMPT)

 

1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).

 

2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)

 

3. Executive Exemption:

    

a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND

    

b. Customarily and regularly directs 2 or more employees, AND

    

c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.

 

4. Professional Exemption:

    

a. Professional work (primary duty)

    

b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or

    

c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or

    

d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).

 

5. Administrative Exemption:

    

a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.

  FLSA Conclusion:
  Exempt
  Non Exempt


FLSA Comments/Explanations:

Primary duty consistent with 5 CFR 551.


CONDITIONS OF EMPLOYMENT & NOTES:

CONDITIONS OF EMPLOYMENT:

1. Must be able to obtain and maintain a TOP SECRET security clearance.

2. Must successfully pass urinalysis screening for illegal drug use prior to appointment and periodically thereafter, in accordance with Change 3 to AR 600-85, Alcohol and Drug Abuse Prevention and Control Program.

3. Financial Disclosure Statement, OGE-450, must be submitted upon entering position and annually thereafter.

4. Up to 10% Temporary Duty Travel (TDY) may be required.



POSITION EVALUATION:

Factors, levels, and points are embedded in the duties; no further evaluation required.