POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:
Citation 1: OPM PCS FIRE PROT & PREV SERIES, GS-081, MAR 04
Citation 2: OPM GENERAL SCHEDULE HRCD-5 JUNE 1998, APRIL 98
Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
Reviewed By: ROBERT H. REARDON, DIR, DPW
Reviewed Date: 10/30/1998
Primary Work Role: VARIES
Additional Work Role 1: VARIES
Additional Work Role 2: VARIES
FLSA Appeal: NO
Bus Code: VARIES
DCIPS PD: NO
Mission Category: VARIES
Work Category: VARIES
Work Level: VARIES
Acquisition Position: NO
Functional Code: 00
Supervisor Status: VARIES
PD Status: ARCHIVED
CONDITION OF EMPLOYMENT:
Drug Test Required:
Financial Management Certification:
Position Designation: VARIES
Position Sensitivity: VARIES
Security Access: VARIES
Requires Access to Firearms: VARIES
Personnel Reliability Position: VARIES
Information Assurance: VARIES
Influenza Vaccination: NO
Financial Disclosure: VARIES
Enterprise Position: VARIES
Competitive Area: VARIES
Competitive Level: VARIES
Career Program: VARIES
Career Ladder PD: NO
Target Grade/FPL: 13
Career Pos 1:
Career Pos 2:
Career Pos 3:
Career Pos 4:
Career Pos 5:
Career Pos 6:
Works under the general supervision of the Director / Deputy Director of Public Works. The incumbent independently plans and manages the fire & emergency services program for Fort Eustis and Fort Story, discussing controversial or significant issues with the supervisor. Work is reviewed for accomplishment of installation emergency services program goals, soundness of judgement, and compliance with DA policies and regulations relating to fire & emergency services, hazardous material abatement and emergency medical service.
Responsible for overall management of the fire & emergency services programs for Fort Eustis and Fort Story.
1. Program Management: Manages the fire & emergency services programs. Develops and approves local regulations and standard operating procedures in order to implement DOD, DA and TRADOC regulations such as AR 420.90 (Fire & Emergency Services). Submits yearly emergency services budget requirements for projects, equipment acquisition, travel and training, and service contracts on the installation. Prepares reports of fire losses and trends, recommends steps to alleviate unfavorable conditions. Oversees the management of fire prevention activities to include educational promotions, training for military and civilian personnel, fire prevention week activities, seasonal campaigns, and regularly scheduled inspection of facilities. Insures that fire suppression, detection, and alarm systems on the installation are designed and installed in accordance with DOD Instructions, NFPA Standards, and Army Regulation and technical manuals. Reviews plans and insures that on-site inspection of new construction and alteration/ maintenance projects are conducted for compliance. Reviews reports submitted by fire inspectors and firefighters to determine adequacy of the program and effectiveness. Negotiates Mutual-Aid Agreements with several municipal and federal fire & emergency service organizations. 35%
2. Plans and Directs Operation: Assumes control of firefighting and emergency activities while on duty. Directs emergency services equipment and personnel to respond to particular types emergencies. Implements and directs the crash and rescue protection services for Felker Army Airfield as well as the shipboard firefighting and rescue activities of the Yd Port Area. Determines protection requirements and schedules subordinates and equipment for stand by and special mission responses or public events. Investigates the origin and cause of all fires and prepares DOD fire incident reports as well as supplemental technical investigation reports in coordination with safety and law enforcement. Directs or makes extensive inquiries and analysis of the cause, contributing factors, and loss. Determines corrective action required preventing or reducing the severity of similar fires. Serves as Emergency Management/Disaster Preparedness Coordinator for Fort Story to include preparing the installation overall emergency force protection program to include severe weather events, nuclear, chemical and biological emergencies or any other crisis situation. Administers and maintains the Fort Story Emergency Operating Center. 20%
3. Performs Personnel Administrative and Management Tasks: Through subordinate supervisors, supervises 40-50 technical and support employees in grades 6 to 11. Responsible for the execution of administrative and personnel management functions related to the accomplishment of the assigned missions. Plans organizational structure and staffing needs. With the advice and assistance of personnel, manpower, and resource management specialists, promotes sound position management, principles and programs. Participates with the personnel office in conducting position management surveys; ensures that an efficient and economical position structure is established that will provide for career and promotional opportunity and skills. Determines work requirements and types of jobs needed assigns duties, prepares job descriptions. Based upon types of positions required; requests recruitment and/or in-service placement assistance from personnel office; interviews applicants referred and makes selections for appointments, promotions, etc. Provides advice and counsel to employees relative to work performance standards. Observes workers performance and periodically reviews evaluations of employees made by supervisors. Identifies training requirements for employees. Provides or makes provisions for development and training problems, consulting with specialists on training needs and deciding on training that will meet the division needs. Hears group grievances and serious complaints, reviews disciplinary problems involving key employees. Maintains management-employee communications by clearing up attitude problems and assists employees in improving performance. Keep employees informed of policies, procedures and management programs and goals. Treats workers as individuals and promotes total teamwork. Reviews, approves and disapproves requests for leave. Places exceptional emphasis on implementing and administering regulations governing the safeguard of classified equipment, documents or information. Assures that subordinates are trained and fully comply with security regulations.
Promotes acceptance and adherence to provisions of such programs as Federal Women's Programs, Physically Handicapped, Labor-Management, Equal Employment Opportunity and other special emphasis groups. Carries our Occupational Safety and Health Program responsibilities. Furthers EEO/AA programs by contributing to goals as stated in the local affirmative action program Performs vulnerability assessments and ensures that adequate internal controls systems are developed and operative so that government resources are effectively and equally managed. Instills in the workforce the desire to improve with special emphasis on Total Quality Management, Customer Service and Incentive Awards, etc. 35%
4. Manages the installation emergency communications center that receives all 9-1-1 calls for assistance and directs the dispatch of emergency equipment and personnel for 2 installations. Serves as technical advisor to the DPW, Garrison Commander and Command Group officials. Provides technical support to TRADOC, DA and CPW fire & emergency headquarters staff. Attends meetings with local officials and senior emergency service managers. Participates in planning sessions for major emergency response and contingency plans. 10%
Performs other duties as assigned.
1. Must maintain a valid State of Virginia and Government Driver's License.
2. Must maintain the following DOD Firefighter Certifications: Fire Officer IV, Instructor II, Inspector II, Hazardous Material Operations and Incident Commander.
3. Must maintain a valid State of Virginia EMT-B certification.
Must participate in the Division Wellness Program to include: a. Annual Physical Evaluation b. Structured Physical Evaluation c. Tri-Annual Physical Performance Evaluation d. On-The-Spot Drug Testing
5. Position subject to periodic travel.
6. Position subject to immediate recall and extended shifts during emergencies.
7. Position required to work (1) 24-hour shift weekly.
Illustration: Responsible for the managerial oversight of projects and plans review of all major and minor construction projects/renovations involving life safety issues, e.g. egress, installed fire protection systems, storage, accessibility. The installation involves several industrial operations, e.g. an active port, large educational facilities, maintenance and aircraft hangers, all types of human services, and is equivalent to a small city. Controls the budget, supply acquisition, recruitment, promotions, disciplinary actions, facilities management, code enforcement, long and short range planning, emergency disaster management and related administrative services. The installations varied operations include research and development, airfield operations, port / harbor operations, major educational facility, large maintenance shops and hangers and administrative facilities. Provides regulatory requirements based on national consensus standards for code enforcement, occupational health and safety, hazardous material mitigation. Provides complete emergency medical for Fort Story and 1st Response to Fort Eustis. Manages all installation emergency communications and dispatch equipment.
Manages the diverse staffing criteria for structural, aircraft, rescue operations, shipboard, hazardous material, emergency medical, fire prevention programs to include personnel actions. Manages the budget as prescribed by the Director of Public Works, allocates resources and responsibilities for subordinates. Establishes short and long range goals, training, apparatus replacement, fire alarm system maintenance. Sets goals and objectives for division supervisors, leaders, committees and admin personnel. Manages overall fire & emergency services program 2 installations with similar but unique missions. Manages contractual projects for apparatus maintenance, communication upgrades, fixed suppression and alarm systems, etc. Approves personnel actions, retains final authority on disciplinary actions initiated by subordinates, approves training and travel for division and recommends awards. Promotes special interest programs.
Establishes long and short-range organizational structure to include number and types of positions needed.
Frequent contacts are made with high-ranking officials on Fort Eustis and Fort Story. Routinely contact and conduct business with TRADOC, DA and DOD emergency services officials to coordinate resource allocation and program guidance. Also confer daily with officials of the City of Newport News, City of Virginia Beach, County of York, County of James City and other local municipalities. Participate in committees and programs with officials of national organizations such as FEMA, IAFC, and IAFF. Work with State of Virginia Fire officials to work on partnerships between government and public emergency services.
PURPOSE: Level 4b-3, 100 Points:
Contacts involve briefing to local, installation, TRADOC, DA, DOD, state, and national groups to discuss and make cases for emergency services issues. Includes requests for funding, manpower, partnerships and working agreements for emergency services equipment or response. Requires careful and detailed explanations to convince authorities to approve or fund projects of complicated issues in emergency services.
FACTOR 5 - DIFFICULTY OF WORK DIRECTED Level 5-5, 650 Points
Base Level of non-supervisory work supervised is GS-09
FACTOR 6 - OTHER CONDITIONS: Level 6-4, 1120 Points
Coordinate efforts of 24 hour a day, two shift operation for fire & emergency services delivery to include fire suppression, emergency medical, technical rescue, hazardous material abatement, fire prevention and public education programs. Program is divided into major areas with a program manager assigned to each of the areas (operations, training, emergency medical / preparedness). Each program entails significant planning and labor / management partnerships to achieve desired goals. All programs are automated utilizing an established management computer program in all stations. Review all official correspondence to higher headquarters. Directs (1) GS-9 who directs (6) GS-8's, (6) GS-7's and (30) GS-6's. Also directs (2) GS-9 program managers. Maintains close coordination with all major directorates and support agencies. Workforce fluctuates significantly based on required mission needs at two separate installations. Constant changes are required to balance the workforce and keep staffing IAW regulations and mission needs. Technology is rapidly changing in the fire & emergency services field as are regulations and requirements that are normally non funded. Work environment is constantly unsafe and hazardous.
Total Points 3,170
Points convert to GS-13
Fair Labor Standards Act (FLSA) Determination
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.
FLSA Conclusion: Exempt Non Exempt
CONDITIONS OF EMPLOYMENT & NOTES:
* - Position has been reviewed based on the new GS-0081 Firefighter standard. No changes in title/series or grade are required. Please note that page numbers as written in the evaluation do not correspond to the new classification standard.
PROGRAM EVALUATION STATEMENT
1. CITATION: USOPM PCS, Fire Prevention and Protection Series GS-081, September 1991.
2. TITLE & SERIES DETERMINATION: This position manages and supervises the overall fire & emergency services program for Fort Eustis and Fort Story. Such work is covered under the GS-081 Fire Prevention & Protection Series. Appropriate title for the position is Fire Chief
3. GRADE DETERMINATION: Grade level criteria for Fire Chief positions are provided in Part 1, page 7 of the GS-081 classification standard. Grade is determined by evaluation of four factors. Summary and factor determination is outlined below.
FACTOR 1 - Nature and Variety of fire hazards - Is determined by evaluating the degree of difficulty in establishing and maintaining an effective fire prevention and protection program based on the three listed sub-factors in the standard. Next a comparison will be made with the degree described in the factor that most closely relates to those found on Fort Eustis and Story.
The three sub-factors listed under FACTOR 1 for consideration are, (1) the need for variation and adaptation of the agency guidelines in establishing programs, (2) the frequency and extent to which the program must be revised to meet changing conditions, (3) the degree to which management requirements are complicated by other factors.
Sub-factors (1) & (2) are closely related in context and will be described together to avoid redundancy. Fire & Emergency Services program in general are rapidly changing with several organizations updating and changing mandates frequently. To compound this the Department of Defense is in a downward spiral the number of personnel dedicated to performing these functions. This division has seen several reductions in staffing in the last 7 years with no reduction in mission forcing managers to continually re-evaluate how work will be accomplished. Fort Eustis - Fort Story was 6 fire companies until 1992 when it has gradually reduced to its' present level of 3. Not only have no mission functions been removed but also, several have been added to include expanded hazardous material response, emergency medical treatment, and (first response at Fort Eustis and program management at Fort Story). Installation conditions are and have been rapidly changing to include refocus of mission and downsizing of military personnel assets. Third port area is expanding rapidly adding to an already hazardous area of post. Fire prevention inspector positions have all but been eliminated, but again, division management is adjusting and no mission services removed. The most recent round of downsizing has forced the division to undergo a series of cuts that saw the elimination of a key supervisory position. Management redirected personnel to cover that loss with no loss of services. DA and DOD regulations have been revised 3 times in the last 6 years forcing significant changes in training and response requirements. These mandates came with no funding or personnel to assist in implementation but to date all are being accomplished. Sub-factor (3) can best be illustrated by review of division equipment and functions. In addition to firefighting requests we are now responding to all emergency medical calls, all spills of hazardous materials, public works type calls after normal working hours, confined space rescue standbys, and public assistance efforts. Fire Chief directly works for DPW/DDPW but routinely briefs top command officials and justifies staffing, budget and actions taken during responses. Fire Service and DOD is rapidly changing mission focus, technology and regulation forcing mangers to flex daily to meet these challenges.
Comparison of Degree C to Fort Eustis and Fort Story
Conditions at Degree C state the quantity and hazardous conditions are such that give the expectancy of fire of toxic release to be high. The nature and location of hazards are subject to frequent change requiring regular change and alteration both in the prevention and protection program and in day-to-day operating procedures. Extensive pre-planning and special services are necessary to cope with the highly hazardous conditions. Examples of hazards encountered at Degree C type installations are described on page 11 of the referenced standard. The following illustrates situations at Fort Eustis and Fort Story that directly compare with examples in Degree C. Fort Eustis has several facilities engaged in maintenance and repair activities that utilize highly flammable liquids and gases in their operations. USAALS Activity is one example of a major aircraft rework facility that has numerous operations being performed simultaneously. This facility has limited fixed fire suppression and is contained in a large facility that is a series of several connected buildings making probability of fire spread high. Classrooms are also contained within this facility adding to the severe danger large numbers of personnel. Extensive repairs are conducted at the 3rd Port area on Fort Eustis on over 65 floating vessels, mobile work platforms and a large fixed repair facility exists where welding, cutting and engine work takes place daily. In addition to these large facilities several motor pool work areas also exist on Fort Eustis where large wheeled vehicle are maintained. Felker Army Airfield has several units and contractors performing rotary and fixed wing aircraft maintenance. Aircraft maintenance work adds extra hazard as jet fuel is highly volatile and difficult to extinguish. Fire protection systems in these buildings are not adequate, making fire suppression efforts difficult. An active pier exists at Fort Eustis serving some 65 vessels routinely, and additional ships from other units without notice to fire personnel. Large deployment exercises are conducted on this pier with cargo ranging from vehicle to munitions of varying complexity and volatility. While the exact cargo remains a matter of national security it can be assumed that weapons and munitions are readily among cargo loads. Storage and movement of large quantities of flammable liquids are routine at airfield operational areas as well as port areas. It is important to note for illustrative purposes that 7th Group is the most deployed unit in the Army as they transport all over the world. Cargo varies, mission varies, as do the procedures to address their emergency service needs while at port. Extensive timber resources are present on Fort Eustis ranges and training areas that are exposed to live munitions fire, resulting in fires of significant size and intensity due to difficulty accessing some areas and swampy dense cover. Special equipment is on-hand to deal with these fires such as a tactical brush firefighting truck (Hummer) and a trailer with forestry equipment. With limited personnel available on each shift significant assistance is utilized from troop units and mutual-aid for fighting brush fires adding difficulty of on the scene coordination. Aircraft and Research activity work are in line with Degree C as aircraft are armed with tactical weapons and air moves averaging 300 -400 dailies. Two large rework facilities are present on the airfield and a third is being constructed. Research activities are also conducted by the Flight Concepts Division that is highly secret and access for pre-planning purpose is non-existent. Nature of their work is known to be hazardous.
Factor 1 (con't) - Conditions at Fort Story add to the degree of overall division hazard as the installation has 2 extremely large maintenance facilities that primarily service the large LARC 60 amphibious watercraft. These vehicles contain large quantities of fuel and hazardous cargo. Facilities have no fixed fire suppression as required due to fiscal constraints. Two facilities exist on Fort Story that house Explosive Ordinance Units whose hazards are best illustrated by their name. Firefighting in these facilities is extremely dangerous and extensive pre-planning is on going. A major naval communications center exists that is highly sensitive, making access to the facility limited. However, equipment is mission critical area communications and radar. Vast timber areas exist, much like Fort Eustis that is used for training, which causes fires. Terrain is difficult to access and specialized firefighting gear has to be used for extinguishment. Fort Story has several miles of beachfront that is used for training purposes that can not be accessed by conventional fire apparatus. Specialized fire truck and procedures have been adapted to respond to emergencies on the beach area, which is susceptible to tidal changes and unstable ground.
DEGREE C IS ASSIGNED TO THIS FACTOR.
Factor 2 - Potential Severity of Fires - Position most closely parallels with Degree C. Installation has approximately 1, 100 buildings, single and multi-storied, which include barracks, maintenance shops, hospital, aircraft hangers, piers and marine railways. Most facilities are non resistant construction. All three other examples listed are adequately described in factor 1.
DEGREE C IS ASSIGNED TO THIS FACTOR.
Factor 3 - Scope of Supervisory Responsibility - Level 2 sub-factor is fully met and physical dispersion must be credited as position 3 fire stations. When matched with the chart on page 19 of the standard Degree C is met.
DEGREE C IS ASSIGNED TO THIS FACTOR.
Factor 4 - Fire Program Management - Sub-factor I is fully met. Fire training program is particularly intense due to addition of several non fire related missions such as hazardous material response, technical and confined space rescue, emergency medical, disaster preparedness and public education. A subordinate is assigned full-time responsibility for training. Aircraft training is intense as several types of aircraft from DOD services use the airfield. An extensive drill schedule is required to be adhered to for proficiency. Sub-factor 2 is fully met, as fire prevention education efforts remain a top priority even though fire inspector positions have been eliminated. Sub-factor 3 is fully met as the Fire Chief manages the fire alarm and sprinkler programs for the installations. Fire Chief reviews all construction plans for new, modifications and self--help projects. Sub-factor 4 is fully met as the Fire Chief negotiates mutual-aid agreements with Newport News, Virginia Beach, York County, and several military installations. Sub-factor 5 is fully met as the Fire Chief conducts origin and cause investigation with MPI and CID to prove and prosecute arson cases. Sub-factor 6 is fully met as this division has an active hazardous material response program. Sub-factor 7 is fully met as this division provides emergency medical response to Fort Eustis and Fort Story. Fort Eustis response is in conjunction with the MEDDAC but response at Fort Story is the sole responsibility of this division to include transport services. This division also manages a program to maintenance of SCBA. This service is normally provided by an outside contract. Fort Eustis and Fort Story maintain and repair fire extinguishers for both installations at Felker AAF. Fire Chief is managing all emergency communications for the installation to include total fires, EMS, and initial police emergencies. All 9-1-1-calls are managed in this center. Fire Chief is delegated overall emergency / disaster preparedness for Fort Story involving preparedness in community planning, plans management, funding from federal agencies (FEMA). All factors are credited. A subordinate is required full-time to manage this program.
DEGREE D IS ASSIGNED TO THIS FACTOR.
SUMMARY OF FACTORS Factor 1 -Degree C Factor 2 - Degree C Factor 3 - Degree C Factor 4 - Degree D
This pattern equates to a different pattern than those examples in the conversion chart; however it equates to 3 - C's and 1 - D, shown as a pattern for GS-13. PROGRAM RESPONSIBILITY is evaluated at the GS-13 GRADE LEVEL.
Supervisory responsibility was evaluated with the GSSG, April 1998 and determined to be in line with the GS-13 level. SUPERVISORY RESPONSIBILITY is established at the GS-13 GRADE LEVEL.
4. FLSA DETERMINATION: Exempt
5. CONCLUSION: - Program and Supervisory responsibilities will be grade controlling in this case to the GS-13 grade level. Title, Series, and Grade for the position is Fire Chief GS-081
PD No. S0116
Title/Pay Plan/Series/Grade: FIRE CHIEF, GS-0081-13
Organization: US ARMY GARRISON FORT EUSTIS DIRECTORATE OF PUBLIC WORKS FIRE PROTECTION DIVISION FORT EUSTIS, VA