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ARMY POSITION DESCRIPTION
 

PD#: EW210526

Sequence#: VARIES

Replaces PD#:   

LEAD MAIL CLERK

GS-0305-04

Organization Title:

POSITION LOCATION:

Servicing CPAC: FORT SHAFTER, HI

Agency: VARIES

Installation: VARIES

Army Command: VARIES

Region: WEST

Command Code: VARIES

POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:

Citation 1: OPM PCS MAIL & FILE SERIES, GS-305, JAN 79

Citation 2: OPM PCS GS LEADER GEG, JUN 98

Citation 3: OPM JGS MOTOR VEHICLE OPER, 5703, APR 91

Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.

 

Supervisor Name:  

Reviewed Date:

Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.

 

Reviewed By: DCA-LTC FREDERICK GARGIULO

Reviewed Date: 08/11/2005

POSITION INFORMATION:

Cyber Workforce:

  • Primary Work Role: VARIES
  • Additional Work Role 1: VARIES
  • Additional Work Role 2: VARIES

FLSA: NON-EXEMPT

FLSA Worksheet:

FLSA Appeal: NO

Bus Code: VARIES

DCIPS PD: NO

  • Mission Category: VARIES
  • Work Category: VARIES
  • Work Level: VARIES

Acquisition Position: NO

  • CAP:  
  • Career Category:  
  • Career Level:  

Functional Code: 00

Interdisciplinary: NO

Supervisor Status: VARIES

PD Status: ARCHIVED

CONDITION OF EMPLOYMENT:

Drug Test Required: VARIES  

Financial Management Certification:

Position Designation: VARIES

Position Sensitivity: VARIES

Security Access: VARIES

Emergency Essential:   

Requires Access to Firearms: VARIES

Personnel Reliability Position: VARIES

Information Assurance: VARIES

Influenza Vaccination: NO

Financial Disclosure: VARIES

Financial Disclosure: NO  

Enterprise Position: VARIES

POSITION ASSIGNMENT:

Competitive Area: VARIES

Competitive Level: VARIES

Career Program: VARIES

Career Ladder PD: NO

Target Grade/FPL: 04

Career Pos 1:    

Career Pos 2:    

Career Pos 3:    

Career Pos 4:   

Career Pos 5:    

Career Pos 6:   

POSITION DUTIES:

SUPERVISORY CONTROLS

Receives instructions from the supervisor or higher graded employee on non-recurring assignments and changes in procedures. Performs most assignments independently according to established procedures. The supervisor is available to assist with unusual problems or policy changes. Supervisor spot checks work for accuracy, timeliness, and compliance with instructions and regulations.

MAJOR DUTIES

Serves as work leader in TAMC mail and distribution Center over employees engaged in processing incoming mail and outgoing personal and official mail and distribution for all assigned and tenant units of Tripler Army Medical Center.

1. Leads the work of lower-graded personnel engaged in processing incoming mail and outgoing personal and official mail and distribution for all assigned and tenant units of Tripler Army Medical Center. Trains, orients, and instructs new personnel in the performance of required tasks and procedures. Reviews subordinate's work, in progress, or upon completion, as deemed appropriate, to assess the quality and effectiveness and ensure compliance with supervisors instructions. Refers performance questions or problems to the supervisor. Informs employees on policies, procedures, and practices of management, as they relate to the work of the mailroom. Approves and disapproves leave for a few hours or for emergencies; resolves simple informal complaints; and provides input to supervisors on employee performance training needs and disciplinary problems. 25%

2. Processes incoming and outgoing official mail and on-post distribution. Sorts outgoing mail for 1 account for proper accounting. Segregates outgoing mail requiring special handling, such as certified, return receipt for merchandise, international mail. Bundles, bags, and trays mail according to United States Postal Service (USPS) regulations. Determines most economical and efficient means of mailing, including use of commercial United Parcel Service (UPS), based on knowledge of current rate and size allowances. Processes bulk and first-class permit imprint mailings to ensure compliance with USPS requirements for packaging and marking. When applicable, presorts bulk mail for maximum USPS discounts; computes and authorizes expenditures up to $800 a month for Fedex shipment. Operates an automated mail-processing equipment including computers. Performs minor troubleshooting and user maintenance. 25%

3. Receives, signs for, and controls accountable mail (certified, and express mail, including classified material) for the installation command elements, and delivers to authorized recipients daily. Verifies accountable mail numbers against postal documents and corrects discrepancies. Verifies authority to receipt for accountable/classified mail for each addressee. Maintains files of signed control documents. Advises mailers on correct procedures for preparing accountable/classified material for dispatch. 25%

4. Receives redirect mail from Pearl Harbor Post Office, Fort Shafter official mail distribution center and department mail clerks. Sorts by class and places bulk and other designated mail categories into bins for mail that cannot be forwarded. Maintains separate bins for magazines and newspapers. For remaining mail, examines to determine address, and if deliverable, places in receptacles, department mail bins or bins for off post forwarding. Identifies mail with incorrect or incomplete addresses, no addressee, and determines if it require directory assistance. Checks for propriety of endorsement and completeness of forwarding address on redirect mail from department mail clerks. For mail undeliverable as addressed, endorses and date stamps before searching for forwarding address. Prepares outgoing mail for delivery to the Post Office. Reviews change of address and directory cards from department mail clerks and individual who has a mail box for accuracy, and corrects or rejects obvious errors. Uses the automated redirect computer system to determine forwarding address by entering person's name and prescribed commands. Writes forwarding address on envelope, or annotates mail if no forwarding address if found. Opens and reads inadequately or incorrectly addressed mail to determine proper address by subject matter or organization, based on knowledge of activities, organization structure and functions. Sorts mail to be forwarded, held, or returned to sender. Receives, sorts, and routes incoming official mail by organization and type of mail (letter, flats, boxes). Routes to approximately 73 activity distribution offices according to subject content. Uses staff directories, locator listings, and distribution list for routing materials. Reroutes misdirected mail. 25%

5. Maintains a valid motor vehicle operator's license. Operates a 1/2 ton van to transport mail to and from various on-post locations. Loads, unloads, and dispatches mail. Ensures safe operating condition and cleanliness of vehicle.

Performs other duties as assigned.


CONDITIONS OF EMPLOYMENT

1. This position requires a pre-employment medical examination.

2. Must be able to obtain and maintain an Appointment of Military Postal Clerk, Unit Mail Clerk or Mail Orderly (DD Form 285) within 3 months of employment.

3. Must be able to obtain and maintain a valid state driver's license.

4. Must be able to obtain and maintain a Secret security clearance.

5. The work requires long periods of standing, walking, bending, etc.; or requires recurring lifting and carrying of packages, pouches, or bags of moderate weight (under 50 pounds) and occasional lifting and carrying of heavier materials.



Fair Labor Standards Act (FLSA) Determination

 

1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).

 

2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)

 

3. Executive Exemption:

    

a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND

    

b. Customarily and regularly directs 2 or more employees, AND

    

c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.

 

4. Professional Exemption:

    

a. Professional work (primary duty)

    

b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or

    

c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or

    

d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).

 

5. Administrative Exemption:

    

a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.

  FLSA Conclusion:
  Exempt
  Non Exempt


FLSA Comments/Explanations:

Not Listed


CONDITIONS OF EMPLOYMENT & NOTES:



POSITION EVALUATION:

The duties and assignment of pay plan, series, grade and title of this position description were approved by LTC. Frederick Gargiulo based on RPA # 05JUL5EWW07CAA731019.

EVALUATION STATEMENT

1. References:

a. OPM Position Classification Standard for Mail and File Series, GS-305, May 77.

b. OPM Position Classification Standard for Work Leader Grade Evaluation Guide, Jun 98.

c. OPM Federal Wage System Job Grading Standard for Motor Vehicle Operator, WG-5703, Apr 91.

2. Title and Series Determination: Position serves as a work leader and performs mail clerical work described in the GS-305 standard. Position also involves a small percentage of time (5%) performing motor vehicle operator (MVO) duties requiring possession of a valid driver?s license. Position is properly assigned to the GS-305 series. Primary work involves mail duties and warrants the title of Mail Clerk. The work leader duties require that the leader prefix also be added to the title. The proper title and series are Lead Mail Clerk, GS-0305.

3. Grade Determination: The mail work evaluated by the GS-305 standard applies the Factor Evaluation System, which results in a GS-03 grade. The MVO duties are evaluated by the WG-5703 standard at the WG-05 grade. However, these MVO duties constitute a minor aspect of the position having no impact on the classification under the General Schedule criteria. Position performs as a work leader over employees evaluated at the GS-03 grade. IAW the Work Leader GEG, position warrants assignment of one grade higher than the highest base grade led. Therefore, the work leader grade of this position is GS-04.

4. Conclusion: The proper title, series and grade of this position are Lead Mail Clerk, GS-0305-04.


5 CFR 551 Evaluation Outline

PD # EW210526 PP/Series/Grade GS-0305-04

___ Foreign Exemption (5 CFR 551.209)
___ Criminal Investigator with Availability Pay Exemption (5 CFR 551.210)
___ Pilot with Customs Service Exemption (5 CFR 551.210)
___ Customs Officer Exemption (5 CFR 551.211.

___ Executive Exemption
___ Exercises appropriate supervisory responsibility (primary duty)
___ Customarily and regularly exercises independent judgment
___ 80% test, if applicable (GS-5/6; Sit 1 & 2 WS supervisors; law enforcement &
firefighter supervisors thru GS-9)

___ Professional Exemption
___ Professional work (primary duty)
___ Intellectual and varied work (more than dealing with procedures/precedents)
___ Discretion & independent judgment
___ 80% test, if applicable (This virtually never applies since GS-5/6 positions
are trainees and other eligible employees are not professional)

___ Administrative Exemption
___ Primary duty
___ Policy or
___ Management or general business or supporting services or
___ Participation in the executive/administrative functions of a management official
___ Non-manual work test
___ intellectual and significant (more than dealing with procedures/precedents), or
___ specialized & technical in nature requiring considerable training/experience
___ Discretion & independent judgment
___ 80% test, if applicable

Comments/Explanations (State which major duties/job functions are Exempt):

Does not meet criteria for Exempt status.

Conclusion: Non-Exempt