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ARMY POSITION DESCRIPTION
 

PD#: JD433367

Sequence#: VARIES

Replaces PD#:   

CONTRACT SPECIALIST

GS-1102-12

Organization Title:

POSITION LOCATION:

Servicing CPAC: WIESBADEN AREA, GERMANY

Agency: VARIES

Installation: VARIES

Army Command: VARIES

Region: EUROPE

Command Code: VARIES

POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:

Citation 1: OPM PCS CONTRACTING SERIES, GS-1102, DEC 83

Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.

 

Supervisor Name: RACHAEL RAPOSA

Reviewed Date: 01/06/2017

Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.

 

Reviewed By: KLAUS OLPP

Reviewed Date: 06/18/2014

POSITION INFORMATION:

Cyber Workforce:

  • Primary Work Role: VARIES
  • Additional Work Role 1: VARIES
  • Additional Work Role 2: VARIES

FLSA: EXEMPT

FLSA Worksheet: EXEMPT

FLSA Appeal: NO

Bus Code: VARIES

DCIPS PD: NO

  • Mission Category: VARIES
  • Work Category: VARIES
  • Work Level: VARIES

Acquisition Position: YES ***

  • CAP: N
  • Career Category: CONTRACTING
  • Career Level: INTERMEDIATE LEVEL II

Functional Code: 00

Interdisciplinary: NO

Supervisor Status: VARIES

PD Status: ARCHIVED

CONDITION OF EMPLOYMENT:

Drug Test Required: VARIES  

Financial Management Certification:

Position Designation: VARIES

Position Sensitivity: VARIES

Security Access: VARIES

Emergency Essential:   

Requires Access to Firearms: VARIES

Personnel Reliability Position: VARIES

Information Assurance: VARIES

Influenza Vaccination: NO

Financial Disclosure: VARIES

Financial Disclosure: YES **  

Enterprise Position: VARIES

POSITION ASSIGNMENT:

Competitive Area: VARIES

Competitive Level: VARIES

Career Program: VARIES

Career Ladder PD: NO

Target Grade/FPL: 12

Career Pos 1:    

Career Pos 2:    

Career Pos 3:    

Career Pos 4:   

Career Pos 5:    

Career Pos 6:   

POSITION DUTIES:

MAJOR DUTIES

Serves as contract specialist responsible for preaward and postaward functions, including price/cost analysis, negotiation, and administration for a variety of contracts to include large-scale and/or complex procurement of services, equipment, and/or construction to meet the requirements of the Europe District and other Government agencies. Requirements typically include items having unique government requirements, construction, testing, design and quality characteristics or services and/or construction which significantly affect the operations of supported activities.

PREAWARD

1. Reviews requests for the procurement of complex equipment, services, and/or construction. Analyzes the requirement, recommends revisions to the statement of work or specifications as necessary, and determines the type of contract, milestones, and procurement plan. Reviews justifications for sole source and other required clearances, and prepare documentation.

Prepares solicitation documents. Incorporates applicable provisions as mandated by procurement regulations, such as cost accounting standards, requirements for technical proposals with appropriate evaluation criteria, testing procedures, cost escalation factors, cost data requirements, and socioeconomic programs. Solicits sealed bids or proposals from prospective contractors.

Analyzes sealed bids or proposals for conformance with the solicitation.

Performs cost or price analysis, including review of cost breakdowns to determine reasonableness. Coordinates the establishment of technical evaluation committee to determine acceptability of technical proposals. Conducts required preaward surveys to establish contractor responsibility and obtains audits and pricing reports to develop negotiation strategy. Negotiates with potential contractors. Formulates the negotiation strategy, identifies areas subject to negotiation (e.g., price, quantity discounts, packaging, payment discounts, transportation, and delivery). Consults with technical specialists concerning data submitted by offers and conducts negotiations.
(Paragraph 1 = 20%)

POSTAWARD

2. Assists contract administration offices in the administration of contracts, including performance of termination actions, until final delivery and payments are completed and the contract is closed and retired; or personally monitors contractor's performance through telephone conversations, correspondence, reports, vouchers, and visits for status of contract performance, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities. Interprets contract provisions for contractors and for officials of the agency, and provides appropriate advice and guidance. Negotiates contract modifications. Prepares initial agency position on protests from unsuccessful bidders and renders or recommends a decision on claims arising under the contract. Closes out the contract, or issues termination notices and reviews settlement proposals.
(Paragraph 2 = 20%)

System Administrator Functions:

3. Serves as the systems administrator for Contract Writing System, currently UNIX-based Standard Procurement System Database (SPS), as well as the NAU-CT administrator for other systems including SPS/PD2, ACBIS, ASFI, FBO, CATS, CMR, CPARS, SAM, and the VCE. Processes daily maintenance requirements and backup, troubleshoots and analyzes problems with server and/or software, reacts to upgrades to hardware and software, configures local and remote peripherals (such as terminal servers, routers) and telecommunication networks related to SPS, and points out server/network issues. Works with staff chiefs in producing reports for command briefings. Provides system and data analysis for functions within the Contracting Division, both on-site and off-site. Provides technical and functional assistance for approximately32 users in the local Europe District offices and 15 users in remote field offices. Advises and assists personnel in using computer resources available, writes scripts and queries to perform standardized searches and reports as needed. Maintains recurring reports along with creating /performing data-gathering queries. Obtains contract data from the system for local contract statistical reporting purposes. Authors local programs, reports, and queries.
(Paragraph 3 = 40%)

4. Maintains effective working relationships and provides management advisory services to other District operating elements such as Programs and Project Management, Engineering-Construction, and Office of Counsel to determine special needs for contracting information beyond that which is readily available. Diverse sources of information are used. Presents data in a clear, concise manner, both written and orally. Represents Contracting Division in meetings with counterparts in other District elements, higher headquarters, and computer user organizations to troubleshoot systems, and exchange information on system/databases changes and their implementation, upgrades of software and hardware, new programs, etc.
(Paragraph 4 = 20%)

Performs other duties as assigned.


FACTOR 1 - KNOWLEDGE REQUIRED BY THE POSITION LEVEL l-7 1250 PTS

Knowledge of Federal, departmental and agency contracting laws, regulations, principles, and procedures, contracts and provisions, and methods of contracting applicable to the acquisition of extensive or unique equipment, services or construction.

Knowledge of assigned commodities, construction, or services and the industry sufficient to identify sources, recent developments and trends, economic factors affecting procurements, and anticipated requirements of activities both annually and seasonally.

Knowledge of program objectives, technical terminology, and uses of equipment, services, or construction procured sufficient to participate in planning, negotiation, and administration.

Knowledge of commercial and industrial business practices (e.g., subcontracting of materials or services and use of cost analysis techniques) sufficient to identify sources, analyze cost and pricing data and contract proposals, and to evaluate the offers for responsibility.
Knowledge of e-systems (e.g. SPS/PD2, ACBIS, ASFI, FBO, CATS, CMR, CPARS, SAM, VCE, etc.) and ability to analyze requests for data, reports, and other queries.


FACTOR 2 - SUPERVISORY CONTROLS LEVEL 2-4 450 PTS

Assignments are made by the supervisor with general guidance on the objectives and timing of operations and on new or revised policies, programs, or procedures. The employee and supervisor in consultation develop the deadlines, projects, and work to be accomplished. The employee is responsible for developing the work schedule for the team. The employee carries out assignments independently resolving most conflicts which arise and referring to the supervisor only unusual problems encountered, policy matters, or situations which may lead to precedent-setting decisions. Completed work is reviewed primarily for conformance with policy, overall progress, and results achieved.

FACTOR 3 - GUIDELINES LEVEL 3-4 450 PTS

Guidelines include Federal procurement laws, departmental and agency contracting regulations, directives and instructions, and Comptroller General decisions. These guidelines typically cannot be applied directly and require a significant degree of interpretation to determine the extent of relevance to each particular procurement. The employee exercises experienced judgment, initiative, and resourcefulness to identify those aspects of broadly stated regulations and laws which do or do not apply to the particular procurement, to devise new contractual provisions or innovative financial arrangements and incentives, to develop justifications for adopting a contractual position which appears to be at variance with established guidelines, and to develop criteria or justifications to off-set contractor's claims against the government.

FACTOR 4 - COMPLEXITY LEVEL 4-5 325 PTS

This position serves as a contract specialist responsible for a wide variety of procurements to meet the supply, services, and construction requirements of Europe District and other Government agencies. The employee is also responsible for large-scale and complex procurements characterized by such complexities as requirements involving new or unique equipment, extensive technical or professional services, or construction projects where there is a lack of previous experience or competition, extensive subcontracting or similar problems. Contracts may also require state-of-the-art equipment, or similar requirements which may result in sole source procurements or less than full and open competition; use of numerous contracts and varying stages of development; extensive government furnished property requirements; use of multi-year labor intensive contracts; changes in technical requirements, design concepts or manufacturing processes during the course of the solicitation. The work requires interpretation of a considerable amount of technical data, policy, and regulatory information.

FACTOR 5 - SCOPE AND EFFECT LEVEL 5-4 225 PTS

The purpose of the work is to provide expertise as a systems administrator for a wide variety of systems, as well as functioning as a contract specialist responsible for furnishing advisory, planning reviewing, and negotiating service concerning a wide variety of construction, supply, and service procurements to include complex long range contracts, extensive use of government equipment/property, consolidated requirements, numerous subcontractors, and formulation of approaches to procurement problems requiring in-depth analysis and resolution. The work affects the quality of work performed by other specialists and accomplishment of command and other support activity programs through the timely delivery of requirements. Contractual activities sometimes generate interest by labor organizations or special interest groups due to impact on income, employment, and industry affecting a segment of the local economy.

FACTOR 6 - PERSONAL CONTACTS LEVEL 6-3 60 PTS

Contacts include contractors and representatives of industry, labor organizations, special interest groups, local officials, management representatives within the agency and from other agencies and legal counsel and other specialists within the agency. Contacts occur in a moderately unstructured setting and the roles and authorities of the parties varying depending on the purpose and extent of each contact.


FACTOR 7 - PURPOSE OF CONTACTS LEVEL 7-3 120 PTS

Contacts external to the employee's organizations are to conduct negotiation conferences and to negotiate the government requirements. The employee represents the agency at industrial and trade association conferences to obtain information concerning new and improved products, new manufacturing techniques, or marketing practices; and to furnish information or discuss improvements in contracting methods. Frequently, these contacts have conflicting objectives between industry and the employee's organization such as obtaining maximum profit versus a fair and reasonable price. Within the employee's organization, contacts are to exchange information and justify or defend proper contractual approaches to technical experts and managers, e.g., to convince such personnel that the quickest approach many not be the proper approach from a procurement viewpoint. The employee provides consultation and guidance to lower-graded contract specialists, management officials within the agency, other outside agencies, manufacturers and prospective suppliers.

FACTOR 8 - PHYSICAL DEMANDS LEVEL 8-1 5 PTS

The work is sedentary in nature.

FACTOR 9 - WORK ENVIRONMENT LEVEL 9-1 5 PTS

Work is performed primarily in an office setting.

TOTAL POINTS 2890
2755 - 3150 = GS-12

 
** Incumbent is required to submit a Financial Disclosure Statement, OGE-450, (5CFR Part 2634, Subpart I USOGE, 6/08). Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7-R, Joint Ethics Regulation, dated 23 March 2006.
 
*** This is an Army Acquisition and Technology Workforce position.
The employee must meet DoD 5000.52-M requirements applicable to the duties of the position.


Fair Labor Standards Act (FLSA) Determination = (EXEMPT)

 

1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).

 

2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)

 

3. Executive Exemption:

    

a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND

    

b. Customarily and regularly directs 2 or more employees, AND

    

c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.

 

4. Professional Exemption:

    

a. Professional work (primary duty)

    

b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or

    

c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or

    

d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).

 

5. Administrative Exemption:

    

a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.

  FLSA Conclusion:
  Exempt
  Non Exempt


FLSA Comments/Explanations:

FOREIGN EXEMPTION


CONDITIONS OF EMPLOYMENT & NOTES:

TDY up to 20% per months.
Must be able to obtain and maintain a Secret Security Clearance.
Must file an annual Financial and Disclosure Statement (OGE 450) annually.
Must be able to obtain and maintain a DAWIA Level II certification in Financial Management, within 24 months of employment.



POSITION EVALUATION:

CLC: 00L0

CLASSIFICATION NOTE: This PD deviates from the standard PD AA559 in that it takes out the leader
duties (20%), replacing them by adding 60% Sys Admin functions and reducing contract functions from 80% to 40%. The job is classified based on the contracting functions as they are considered to represent the purpose of the job. Although the Sysadmin function are predominant in this job, they are not grade contolling. Sysadmin functions are not classified seperately, they are not considered to be of the same value as the contracting functions. Sysadmin is an adjunct function which could not be performed without contracting knowledge.