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ARMY POSITION DESCRIPTION
 

PD#: JJ165742

Sequence#: VARIES

Replaces PD#:  31032

TRANSPORTATION ASSISTANT (FLEET MANAGEMENT)

LN Title: BUEROANGESTELLTE/R

C1-2102-4A

LN Pay Plan:  C1     LN Grade:  4A

Organization Title:

POSITION LOCATION:

Servicing CPAC: GRAFENWOEHR AREA, GERMANY

Agency: VARIES

Installation: VARIES

Army Command: VARIES

Region: EUROPE

Command Code: VARIES

POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:

Citation 1: OPM PCS TRANS CLK & ASST SERIES, GS-2102, MAR 93

Citation 2: CTA II, ART 58, 59

Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.

 

Supervisor Name:  

Reviewed Date:

Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.

 

Reviewed By: GUSTAV B. TILMANN

Reviewed Date: 02/05/2004

POSITION INFORMATION:

Cyber Workforce:

  • Primary Work Role: VARIES
  • Additional Work Role 1: VARIES
  • Additional Work Role 2: VARIES

FLSA:  

FLSA Worksheet:

FLSA Appeal: NO

Bus Code: VARIES

DCIPS PD: NO

  • Mission Category: VARIES
  • Work Category: VARIES
  • Work Level: VARIES

Acquisition Position: NO

  • CAP:  
  • Career Category:  
  • Career Level:  

Functional Code: 00

Interdisciplinary: NO

Supervisor Status: VARIES

PD Status: VERIFIED

CONDITION OF EMPLOYMENT:

Drug Test Required: VARIES  

Financial Management Certification:

Position Designation: VARIES

Position Sensitivity: VARIES

Security Access: VARIES

Emergency Essential:   

Requires Access to Firearms: VARIES

Personnel Reliability Position: VARIES

Information Assurance: VARIES

Influenza Vaccination: NO

Financial Disclosure: VARIES

Financial Disclosure: NO  

Enterprise Position: VARIES

POSITION ASSIGNMENT:

Competitive Area: VARIES

Competitive Level: VARIES

Career Program: VARIES

Career Ladder PD: NO

Target Grade/FPL:  

Career Pos 1:    

Career Pos 2:    

Career Pos 3:    

Career Pos 4:   

Career Pos 5:    

Career Pos 6:   

POSITION DUTIES:

Incumbent is responsible for the day-to-day operation of the Transportation Motor Pool which consists of approx. 90 non-tactical vehicles, including sedans, trucks and busses. 85 % of the fleet belongs to the Interagency Fleet Management Office (IFMS) in Stuttgart, the rest belongs to the Area Support Team (AST). Units serviced are located in Garmisch, Oberammergau, Munich, Landsberg, Sonthofen and Bad Aibling. Works closely with Unit Transportation Coordinators (UTC) and other Unit?s representatives in order to organize, coordinate and expedite the use of all vehicles in the most effective, economical and timely manner.

1. Performs Fleet Management duties as follows:

Implements instructions, regulations, and procedures pertaining to providing administrative motor transport and facilities engineer vehicular services to supported activities, tenant units or other users as directed. Renders technical advice and assistance to insure uniformity in the interpretation and application of prescribed procedures at operational level. Serves as source of information on all matters pertaining to motor pool operating activities. Informs supervisor of changes in assigned program that may impact on other programs. Coordinates with the Director of Public Works (DPW) on vehicular support of facilities engineer and housing programs. Conducts meetings for discussion of operational matters and problems, makes recommendations for solution of problems or solves same. Advises the Transportation Officer on all matters pertaining to German traffic laws and regulations. Under specific directions, prepares inputs for budget estimates, data on reimbursable costs and coordinates budget matters. Compiles and prepares various recurring and special reports.
Controls and coordinates all scheduled and unscheduled vehicle maintenance with local vendors and/or the BASOPS maintenance support center. Arranges and or assists with transport of vehicle to a local vendor. Records and monitors maintenance downtime in an automated system; reports unusual maintenance and/or repair downtime to higher headquarters. Recommends procedures for assigning drivers, dispatching vehicles and methods for operator maintenance, cleaning, servicing, and processing vehicles to maintenance shops. Within overall plans established at higher levels directs and controls the day-to-day operation and managements of the Motor Pool vehicle fleet; plans, coordinates and assigns administrative use vehicles to other organizations for permanent utilization; controls all on- and ?off base administrative motor vehicle transportation service. Maintains information on vehicle justifications, purpose of trips, and justification of POV vicinity travel reimbursement. Is responsible for all facets of driver selection, testing licensing, and safety and accident data as directed. Identifies users/drivers shortcomings. Withholds dispatch of vehicles to users/drivers who remain below standard. Cancels trips due to adverse weather conditions. Approves exceptions to permissible operating distance limitations and/or to countries outside the USAREUR footprint, and ensures road clearance is coordinated for trips to non-NATO countries. Strives for economical usage of vehicle fleet while ensuring mission accomplishment. Coordinates and prepares on-call duty roster for local emergency recovery service.
80%

2. Directs the operation of fuel and Petroleum, Oil and Lubricants (POL) product uses, insuring 100% accountability of POL received and issued. Reviews automated gas station activities daily, maintains inventory and orders POL products when required. Issues fuel coupons to the AST and reimbursable units and maintains necessary records; prepares various consumption reports. Is responsible for a stock of fuel coupons, performs monthly inventory of coupons on hand, and provides a report to the Property Book Office monthly. Provides a fuel coupons report for IFMS bill reconciliation to the Area Support Group (ASG) monthly; assists the ASG with verification of monthly IFMS bill (miscellaneous charges, bill back?s, etc). Maintains an inventory of fuel keys for the automated gas station; issues keys to the users, and requests replacement keys through IFMS or directly from the 200th Petroleum Management Division. Receives accident information from the driver involved; assists with vehicle transport if unsafe or in need of immediate repair. Transports vehicle to and from vendor for estimates and repair; records all pertinent information into an automated system.
Coordinates with IFMS and Military Police, ensuring notification of accident is within prescribed timelines; tracks repair to completion.
Ensures units initiate proper relief from responsibility (i.e. Statement of Charges, Cash Collection, Report of Survey). Conducts unscheduled spot checks of vehicles on recurring dispatch.
Coordinates vehicle modifications through IFMS and/or ASG.
20%

Performs other duties as assigned.


FACTOR 1, KNOWLEDGE REQUIRED BY THE POSITION, Level 1-3, 350 pts

Knowledge of a body of standardized transportation regulations, procedures and operations related to use of non-tactical vehicles, which are technical and complex in nature.
Knowledge of the types of vehicles in the Motor Pool in order to determine the type of vehicle to issue based on transportation needs.
Knowledge of vehicle maintenance requirements in order to schedule regular maintenance and to determine when special maintenance or service is required.
Knowledge in the operation of office equipment, i.e. typewriter, facsimile machine, copier, personal computer.
Knowledge in Army transportation software, i.e. TMPS-R, and other standard software, e.g. Windows, Microsoft Office, Outlook, Internet Explorer, etc.
Ability to compose technical correspondence used to communicate with vendors, agency representatives and customers. Ability to communicate with customers, Transportation Coordinators, vendors, IFMS, ASG and Unit representatives to coordinate and advise on the use, the maintenance and the accident reporting of vehicles.
Ability to collect and record data in order to maintain various logs and records.
Ability to compile and compute various statistical data for the preparation of monthly, quarterly and yearly reports.
Ability to coordinate a variety of activities in order to schedule vehicles in accordance with transportation requests and maintain an adequate supply of POL products.

FACTOR 2, SUPERVISORY CONTROLS, Level 2-2, 125 pts

Works under the general supervision of the Transportation Operations Supervisor, in the Directorate of Logistics, 6th Area Support Group, Area Support Team Garmisch. Incumbent performs most day-to-day assignments independently and without supervision. Work is subject to review in terms of accomplishments, adherence to established policies, accuracy, adequacy, completeness, soundness of conclusions and recommendations, and timeliness in meeting mission objectives.
-

FACTOR 3, GUIDELINES, Level 3-2, 125 pts

Guidelines include official hard copy and on-line regulations, established procedures and practices, special instructions, and the like.
The incumbent determines the most appropriate guide and makes minor deviations in the selection of the ultimate course of action where alternatives are possible.

FACTOR 4, COMPLEXITY, Level 4-3, 150 pts

Assignments include duties, which require a case-by-case review of pertinent documents and regulations to consider and resolve questions, such as reconciling customer?s desires with authorized or available equipment.
Incumbent must schedule a fleet of approx. 90 vehicles (to include DPW special equipment) driven by hundreds of user drivers from approx. 20 different units, based on need and availability; record a variety of data before vehicle is released and upon its return; and extract and compute data for various reports. The same data is recorded in different ways depending on reporting requirements. Duties require the need for accuracy and attention to detail to determine appropriate vehicle based on transportation needs and priorities, and to record accurate data in accordance with established procedures. Incumbent is also responsible for maintaining adequate POL products based on a daily review of gas station activities.
The incumbent initiates and conducts meetings with transportation Coordinators in various organizations to discuss problem areas and make improvements where necessary to streamline office functions.

FACTOR 5, SCOPE AND EFFECT, Level 5-3, 150 pts

The primary purpose of this position is to provide transportation services to the Area Support Team Garmisch and approx. 20 supported Units in a wide area. Work efforts affect the timeliness, reliability, and acceptability of services rendered. The fleet readiness directly affects the supported units ability to accomplish their mission.
Assignments include the implementation of various regulations and establishment of local procedures and standards.

FACTOR 6/7, PERSONAL CONTACTS/PURPOSE OF CONTACTS, Level 2b, 75 pts

Contacts are primarily with military and civilian user-drivers of various ranks, Unit Transportation Coordinators, IFMS and ASG representatives, various vendors, employees at the Petroleum Management Division and in maintenance shops, and co-workers.
Purpose of contacts is to plan and coordinate work efforts involving transportation requirements, and also to maintain the appropriate utilization level of all vehicles and to assure a high readiness of the fleet.
Contact with key personnel from serviced units is to discuss problem areas and improve service rendered.

FACTOR 8, PHYSICAL DEMANDS, Level 8-1, 5 pts

Work is sedentary, with some walking and standing and carrying of light items. On occasions it can be physically demanding (cleaning vehicles, removing snow, etc.)

FACTOR 9, WORK ENVIRONMENT, Level 9-1, 5 pts

Work is performed in an office setting. In certain work situations, incumbent may be subject to adverse weather conditions.

SPECIAL REQUIREMENTS:

Knowledge of the English and German language required, in order to orally communicate and in writing on matters pertaining to assigned work (English/German Language Requirement, Level II).

TOTAL POINTS: 985
FINAL GRADE: GS-05 (855-1150)


Fair Labor Standards Act (FLSA) Determination

 

1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).

 

2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)

 

3. Executive Exemption:

    

a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND

    

b. Customarily and regularly directs 2 or more employees, AND

    

c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.

 

4. Professional Exemption:

    

a. Professional work (primary duty)

    

b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or

    

c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or

    

d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).

 

5. Administrative Exemption:

    

a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.

  FLSA Conclusion:
  Exempt
  Non Exempt


FLSA Comments/Explanations:

LN position not subject to FLSA determination.


CONDITIONS OF EMPLOYMENT & NOTES:



POSITION EVALUATION:

LN position grade equivalent to GS-2101-05.