Back Print   Export to MS Word 
Army Seal Logo
ARMY POSITION DESCRIPTION
 

PD#: GJ231285

Sequence#: VARIES

Replaces PD#: GJ01394

PURCHASING AGENT

GS-1105-07

Organization Title:

POSITION LOCATION:

Servicing CPAC: GREAT LAKES AND OHIO RIVER DIVISION CPAC

Agency: VARIES

Installation: VARIES

Army Command: VARIES

Region: SOUTHWEST

Command Code: VARIES

POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:

Citation 1: OPM PCS PURCHASING SERIES, GS-1105, MAR 93

Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.

 

Supervisor Name:  

Reviewed Date:

Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.

 

Reviewed By: ROBERT G. FULLER

Reviewed Date: 06/27/2006

POSITION INFORMATION:

Cyber Workforce:

  • Primary Work Role: VARIES
  • Additional Work Role 1: VARIES
  • Additional Work Role 2: VARIES

FLSA: NON-EXEMPT

FLSA Worksheet:

FLSA Appeal: NO

Bus Code: VARIES

DCIPS PD: NO

  • Mission Category: VARIES
  • Work Category: VARIES
  • Work Level: VARIES

Acquisition Position: YES ***

  • CAP:  
  • Career Category:  
  • Career Level:  

Functional Code: 00

Interdisciplinary: NO

Supervisor Status: VARIES

PD Status: ARCHIVED

CONDITION OF EMPLOYMENT:

Drug Test Required: VARIES  

Financial Management Certification:

Position Designation: VARIES

Position Sensitivity: VARIES

Security Access: VARIES

Emergency Essential:   

Requires Access to Firearms: VARIES

Personnel Reliability Position: VARIES

Information Assurance: VARIES

Influenza Vaccination: NO

Financial Disclosure: VARIES

Financial Disclosure: NO  

Enterprise Position: VARIES

POSITION ASSIGNMENT:

Competitive Area: VARIES

Competitive Level: VARIES

Career Program: VARIES

Career Ladder PD: NO

Target Grade/FPL: 07

Career Pos 1:    

Career Pos 2:    

Career Pos 3:    

Career Pos 4:   

Career Pos 5:    

Career Pos 6:   

POSITION DUTIES:

THIS IS AN ACQUISITION DESIGNATED POSITION (See note below)

"NOTE for Acquisition Position: The employee must meet Defense Acquisition Workforce Improvement Act (DAWIA) requirements applicable to the duties of the position. This requires Level II Certification in Purchasing Acquisition Career Field (ACF)."

MAJOR DUTIES

Is assigned to the Physical Support Branch of the Operations Division as a Purchasing Agent and in support of the varied work program associated with the repair and major maintenance of navigation and flood control projects. Procures commercial and specialized items and services through open market procedures, delivery orders against existing contracts, and from prescribed mandatory sources. In this capacity, accomplishes the following:

1. Purchases a wide variety of equipment, supplies, services, and materials through open market procedures, delivery orders against existing contracts at micro-purchase level, and from prescribed or mandatory sources. Purchases of equipment, materials and supplies include, but are not limited to, commercial and non-commercial supplies (e.g., copiers, typewriters, transcription/dictation equipment, furniture, office supplies, safety/medical equipment, survey equipment, chemicals, signs, stone, subscriptions, industrial equipment, hardware, marine equipment, special pumps for field operations, etc.). Purchases or services include, but are not limited to, maintenance/repair services of office/industrial equipment, security services, marine traffic services, water quality sampling services, tuition costs for employees, janitorial/grounds maintenance services, receives and process utility statements, purchase orders, and contract invoices for payments. Examines requisitions for availability of funds, adequacy of description, shipping instructions, and propriety of purchase utilizing a good knowledge of or reference to regulations and directives, Federal Supply Schedules, Federal Supply Contract, mandatory sources, etc. Contacts and coordinates with requisitioners to clarify or obtain additional information, suggest substitutes, etc. Works with Project Engineers from other elements in Operations Division for purchasing services and supplies. Analyze the shipping requirements, needs, and specialized requirements, regular and special schedules and deadlines/time frames required by the requestor in determining the purchasing methods and sources. Performs the following:

-- Accomplishes a significant number of open market purchases involving specialized items, uses a variety of purchase methods involving detailed and complicated Requests for Quotations and evaluation of offers to consummate transactions which typically require a knowledge of appropriate Federal Acquisition Regulations, commercial sources of supply, and familiarity with characteristics and terminology and commercial specifications. Contact vendors, distributors, salespeople or other representatives of commercial concerns for information on prices, delivery dates, discount rates, possibility of substitutions, and special shipping and handling requirements. Determines most advantageous offer to the Government and prepares Purchase, Request, and Commitment (PRAC). Makes purchases on recurring bases involving sole source items requiring the incumbent to obtain justification from requisitioner and prepare determination of sole source procurement before presenting the order to the Contracting Officer. Distributes procurement documents, as required, after obtaining Contracting Officer's signature. Confirms requested substitutions with requisitioner. Requests modifications to purchase orders and contracts when required by the contractor or the Contracting Officer.

-- Accomplishes purchases through mandatory source items, searches Federal Supply Schedules, existing contracts, and directories for designated source, unit price, description, terms, contract or item number, ordering and processing data, etc. Prepares detailed delivery orders for transmittal to suppliers or furnishing agency. Prepares informal request for quotations when required.

-- Accomplishes price and cost analysis especially on sole source purchases, for purchases of new items, and in instances where there is inadequate prices history i.e., specialized purchase of pumps, marine services, and dry-dock repairs, etc.

-- In accomplishing purchasing work, the incumbent uses computers as a tool to input to, extract from and change purchasing data in the Corps of Engineers Financial Management System (CEFMS); review the status of purchases; and prepare purchasing documents and reports to check status of payments.
(70%)

2. Meets with representatives of suppliers to find a new source of supply, to discuss new items on the market, to show need for strict conformance to terms and conditions government procurements, and to explain rejections of quotations, etc. Checks manufacturers and dealers catalogs in order to keep abreast of current market sources and conditions.
(20%)

3. Maintains an up-to-date bidders mailing list. Keeps abreast on new and changing procurement information from guidance from supervisor and vendor information (i.e., catalogs, Federal Supply Schedules, etc.).
(10%)

Performs other duties as assigned.

"NOTE for Acquisition Position: The employee must meet Defense Acquisition Workforce Improvement Act (DAWIA) requirements applicable to the duties of the position. This requires Level II Certification in Purchasing Acquisition Career Field (ACF)."

Factor 1. Knowledge Required by the Position, Level 1-4, 550 Points

In-depth knowledge of Federal, agency, and local purchasing regulations, CEFMS, policies, procedures, and business practices acquired through extended training and on-the job experience. Such knowledge must be sufficient to enable the incumbent to purchase a wide variety of commercial and specialized requirements in support of District mission activities through open market micro-purchase procedures, established contracts, and mandatory sources. Exercises purchase authority under VISA up to $2,500/purchase and payment authorization utilizing VISA up to $110,000/monthly. Utilizes VISA checks up to $2,500/purchase and $10,000/monthly.

Knowledge of solicitation and purchasing methods sufficient to place calls against Blanket Purchase Agreements (BPA's), issue informal Requests for Quotation, place delivery orders against established contracts, obtain oral and written quotations and issue purchase orders at micro-purchase level for a wide range of items with product characteristics that vary from off-the-shelf, brand name products to specialized supplies and services requiring detailed specification and purchases descriptions.

Knowledge of regulations related to mandatory services, sales sources, federal supply schedules, non-competitive and competitive open-market purchases sufficient to determine how the purchase should be made and to ensure regulatory compliance throughout the purchase process. Knowledge of District work operations and ability to analyze needs, schedules, deadlines of requestors in relation to purchasing requirements and regulations in order to determine proper methods of purchases.

Skill in analyzing descriptions provided by customers to determine if specifications of work statements are adequate, determining if quotations are responsive and prices are reasonable, if substitutes are acceptable, etc. Knowledge of the description of acquisition clauses pertaining to special handling, inspection of purchases packaging, acceptance, etc.

Knowledge of price analysis techniques to evaluate prices and costs connected with purchases and in particular those pertinent to recurring sole source purchases of the type described in the duties statement and the preparation of justification documentation.

Knowledge of the use of Federal Acquisition Regulation (FAR, DFARs, etc.) clauses pertaining to inspection, acceptance, packaging, special handling, etc.

Knowledge of post-award procedures sufficient to monitor the delivery of supplies or services and resolve or recommend solutions to problems such as delays or damage in shipment, poor quality or workmanship, substitutions, etc.

Factor 2. Supervisory Controls, Level 2-3, 275 Points

Works under the general supervision of the Chief, Physical Support Branch, with responsibility for independently planning and accomplishing procurement assignments in accordance with governing rules and regulations, established priorities and schedules, and deadlines. The incumbent independently plans and completes purchases resolving problems and deviations encountered. Consults supervisor only on unprecedented problems, conflicts with policies and regulations and technical matters. Completed work is subject to review for conformance with policies, objectives and regulations.

Factor 3. Guidelines, Level 3-3, 275 Points

Guidelines include District Regulations, policies and procedures practices, and precedents pertaining to a wide variety of purchases in support of District missions; Federal Acquisition Regulations; DFARs; Federal Procurement Management Regulations; Federal Publications; Trade Journals; Federal Supply Schedules; higher authority, District Policy, and established micro-purchase procedures, supply sources, and the nature of usage of items procured. These guidelines are not completely applicable to many aspects of the work because of the purchases made, quantities and qualities, cost involved, delivering time, etc. This tends to complicate the work. There are times, when items purchased are not directly referred to in the resource files. The employee uses judgment to interpret guidelines, adapt procedures, decide approaches, and resolve specific problems. The incumbent is responsible for recommending termination of purchase orders for convenience of default and documenting reasons for the termination.

Factor 4. Complexity, Level 4-3, 150 Points

Work involves competitive, sole-sources and non-competitive purchases of a variety of commercial and specialized supplies and services requiring the use of different methods and procedures. Incumbent determines when to use requirements from required sources, open market, or established contracts. Incumbent decides on a purchasing strategy based on analyses of the item characteristics, regulations, past purchases, number of sources, etc. Work requires the regular use of a variety of methods including delivery orders on established contracts, purchase orders, VISA checks, Blanket Purchase Agreements, and purchases using Government issued credit cards. Precedents typically exist but often require modification to accommodate the changed conditions.

Factor 5. Scope and Effect, Level 5-3, 150 Points

The purpose of the work is to provide purchasing services involving varied commercial and specialized items and services. Purchases are covered by existing procedures and regulations and are accomplished in support of District missions and procedures, which typically provide the means to resolve the variety of purchasing problems encountered. The effective and efficient accomplishment of the work impacts the work operations of the Physical Support Branch serviced by the incumbent.

Factor 6. Personal Contacts/Purpose of Contacts, Level 2b, 75 Points

Personal contacts include employees of Contracting Division, Resource Management Office, Information Management Office, Logistics Management Office, Operations Division, commercial suppliers, contractors, etc. The purpose of the contacts is to plan and coordinate actions to prevent, correct, or resolve delays or misunderstandings in the purchase process. In some situations, a moderate amount of persuasive skill may be needed to encourage reluctant vendors to quote, resolve minor conflicts, or get agreement on changes affecting product, price, or delivery.

Factor 8. Physical Demands, Level 8-1, 5 Points

The work requires some physical effort, such as standing, walking, bending, or sitting. There are no special physical demands.

Factor 9. Work Environment, Level 9-2, 20 Points

The work involves moderate discomfort when visiting the machine shop, warehouse, and floating plant areas at the Louisville Repair Station. The employee may be required to wear protective clothing such as hardhat, safety glasses, and protective footwear in the above areas.

TOTAL POINTS: 1500
POINT RANGE: 1355 - 1600
GRADE: GS-07

EVALUATION STATEMENT:

1. Position Number: GJ

2. Background: This position is located in the at the US Army Engineer District, Operations Division, Physical Support Branch, Louisville KY. The primary function of the position is to provide purchasing services in support of the repair and maintenance of navigation and flood control projects. This position description is an upgrade of GJ01394, Purchasing Agent, GS-1105-05. The organization used PD Library PD AD120 but made applicable changes to the organizational identification.

Title and Series Determination: Duties include procuring commercial and specialized items and services through open market procedures, delivery orders against existing contracts, and from prescribed mandatory sources. This type of work is properly classified in the GS-1105, Purchasing series. The GS-1105 series includes positions that involve performing work to acquire supplies, services, and construction by purchase, rental, or lease through (a) delivery order and/or (b) small purchase procedures. The work requires knowledge of policies and procedures for small delivery orders and small purchases. This work also requires knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments. The title Purchasing Agent is authorized by the GS-1105 standard for nonsupervisory positions.

Grade Determination: Grade is determined by use of OPM Position Classification Standard for Purchasing Series, GS-1105, Mar 93. The job description used for this position was obtained from the standardized library of job descriptions in PD Library (#AD120). Only minor changes were made to the duties with the exception of Factors 6, 7, 8, and 9. Factors 6 and 7 were changed to 6-2 and 7-b to reflect the broader range of contacts and purpose for those contacts; the point level was raised from 45 to 75 points. Factor 8, Physical Demands, details the requirements for some physical effort; there is no change in points. Factor 9 identifies the work environment for working outside the office setting that includes requirements for safety and protective clothing; the points changed from 15 to 20. . The changes were not significant enough to warrant a change to the title, series, or grade.

Level 1-4, Knowledge Required by the Position, 550 points
Level 2-3, Supervisory Controls, 275 points
Level 3-3, Guidelines, 275 points
Level 4-3, Complexity, 150 points
Level 5-3, Scope and Effect, 150 points
Level 6-2, Personal Contacts, and
Level 7-b, Purpose of Contacts, 75 points
Level 8-1, Physical Demands, 5 points
Level 9-1, Work Environment, 20 points

TOTAL POINTS: 1500
GS-07 Points Range: 1355-1600

Final Classification: Purchasing Agent, GS-1105-07

Acquisition Workforce Position Information:
1. Career Level: 1 = entry level
2. Job Site: N = 50% or less time at contract site
3. Critical Position: 4 = acquisition position - not critical or developmental
4. Job Speciality 1: __________________________
5. Job Speciality 2: 8 = not acquisition information resources or major systems
6. Careet Category: E = purchasing and procurement asst
7. Program Type: ______________________
8. Special Assignment: ___________________

 
*** This is an Army Acquisition and Technology Workforce position.
The employee must meet DoD 5000.52-M requirements applicable to the duties of the position.


Fair Labor Standards Act (FLSA) Determination

 

1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).

 

2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)

 

3. Executive Exemption:

    

a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND

    

b. Customarily and regularly directs 2 or more employees, AND

    

c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.

 

4. Professional Exemption:

    

a. Professional work (primary duty)

    

b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or

    

c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or

    

d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).

 

5. Administrative Exemption:

    

a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.

  FLSA Conclusion:
  Exempt
  Non Exempt


FLSA Comments/Explanations:


CONDITIONS OF EMPLOYMENT & NOTES:



POSITION EVALUATION:

FLSA EVALUATION OUTLINE

FASCLASS JOB NUMBER:
CPOC REGION: SWCPOC
MACOM: COE

Foreign Exemption NO

Executive Exemption NO
 Exercises appropriate supervisory responsibility (primary duty) NO
 Customarily and regularly exercises independent judgment NO
 80% test, if applicable (GS-5/6; Sit 1 & 2 WS supervisors; law enforcement & firefighter supervisors thru GS-9) NO

Professional Exemption NO
 Professional work (primary duty) NO
 Intellectual and varied work (more than dealing with procedures/precedents) NO
 Discretion & independent judgment NO
 80% test, if applicable (This virtually never applies since GS-5/6 positions are trainees and other eligible employees are not professional) NO

Administrative Exemption NO
 Primary duty NO
 Policy NO
or
 Management or general business or supporting services NO
or
 Participation in the executive/administrative functions of a management official NO
 Nonmanual work test NO
 intellectual and significant (more than dealing with procedures/precedents), NO
or
 specialized & technical in nature requiring considerable training/experience NO
 Discretion & independent judgment NO
 80% test, if applicable NO

Comments/Explanations (State which major duties/job functions are Exempt): Major duties fail to meet any of the above exemption criteria definitions. IAW 5 CFR 551.203 position is Nonexempt.

CONCLUSION: Nonexempt