Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
Works under the direction of System Administrator or higher grade. Assignments are carried out in accordance with established rules, regulations, and policy. Works independently referring only unusual problems or situations not previously encountered to immediate supervisor or Systems Administrator. Completed work is reviewed in terms of objectives accomplished and for adherence to established policy and procedures.
1. Possesses and applies a good working knowledge of Government contracting regulations, terms and procedures as pertains to construction, service, supply, and Architect-Engineer contracts, both advertised and negotiated, including those negotiated under Section 8 (a) of the Small Business Act.
2. Uploads the contract writing matrix software data base on the SAACONS system. Coordinates all local matrices with Chief of Contracting Division, Deputy Chief, Branch Chiefs, and Systems Administrator. Identifies and advises the Systems Administrator of all contracting regulation changes which have a relative impact on the SAACONS matrix contract writing package and incorporates the changes or edits as specified by the Systems Administrator or immediate supervisor. Conducts or assists the training of Contract Division personnel on the use of and changes to the matrix software operating process.
3. Enters contract action reports and periodic summary reports into the remote computer terminal to transfer contracting data from the SAACONS computer system to the CAPMS, CCAS and other UQUSACE computer data bases. Runs edits on these reports to identify any errors or inconsistencies. Notifies the Systems Administrator of any such errors or inconsistencies and accomplishes corrective action prior to final transfer of information as directed by immediate supervisor or Systems Administrator.
4. Conducts a quality control screening of vendor file data base update by reviewing/preparing/correcting vendor data load worksheets prior to data input by procurement clerks. This screening includes assignment of vendor codes; verification of Tax-ID codes, SIC code; stock class, cross-check for duplication of load, preparation and submittal of applications for CAGE codes as necessary, and verification of any other vendor supplied data. This screening requires direct contact with commercial business representatives, and close coordination with the IRS, District Finance and Accounting Division, procurement clerks, contract negotiators, contract specialists, and the Deputy for Small Business.
5. Accumulates information such as cost data, authority, type of contract, type of vendor, etc. from a variety of sources such as contracts, modifications, records of negotiations, findings of fact, etc., and through personal contact with negotiators, procurement agent, contract specialists, contractors and, where necessary, representatives of other elements of Omaha District Corps of Engineers. Utilizes this information to update the SAACONS data base and generate reports requested from various sources located at the Omaha District Office, Missouri River Division, and HQUACE.
6. Operates commercially or locally prepared Software Programs such as "on Tyme", "CETAL", CBD Express, etc., to supplement Contracting Division systems communications which do not interface with SAACONS.
7. Monitors and coordinates the appointment and assignment of Contracting Officers, Contracting Officer Representatives, and Administrative Contracting Officers with Division Commander, District Commander, Area/Project Offices, and District/Division Chiefs as appropriate.
8. Division coordinator for all executive correspondence to include Congressional inquiries. Principally responsible to assure professionally prepared correspondence for executive transmittal is maintained throughout the Division. Manages suspense system for same.
PERFORMS OTHER DUTIES AS ASSIGNED.
*** This is an Army Acquisition and Technology Workforce position.The employee must meet DoD 5000.52-M requirements applicable to the duties of the position.
Fair Labor Standards Act (FLSA) Determination
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.
FLSA Conclusion: Exempt Non Exempt
CONDITIONS OF EMPLOYMENT & NOTES:
COMP LEVEL: 0000
ACQ SPECIAL ASSIGNMENT (SAA) (Table 571) ACQ CRIT PSN ID (APT) (Table 215) 4 ACQ PSN CAREER CAT (APC) (Table 121) C ACQ CAREER LVL REQD (ACL) 9 (IF JYN=1 OR 2, THEN JYL MUST =3) (Table 359) ACQ JOB SPECIALTY 1 (Table 418) 6 ACQ JOB SPECIALTY 2 (Table 610) 8 ACQ PROGRAM ID (API) (Table 419) 9 ACQ CONTRACTOR JOB SITE (Table 497) Y