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ARMY POSITION DESCRIPTION
 

PD#: HJ326228

Sequence#: VARIES

Replaces PD#:   

GENERAL SUPPLY SPECIALIST

GS-2001-09

Organization Title:

POSITION LOCATION:

Servicing CPAC: FRANCONIA AREA, GERMANY

Agency: VARIES

Installation: VARIES

Army Command: VARIES

Region: EUROPE

Command Code: VARIES

POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:

Citation 1: OPM PCS GENERAL SUPPLY SERIES, GS-2001, JUL 92

Citation 2: OPM GEG / SUPPLY POSITIONS, JUL 92

Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.

 

Supervisor Name:  

Reviewed Date:

Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.

 

Reviewed By: BG MICHAEL RYAN, W/DCA

Reviewed Date: 09/18/2009

POSITION INFORMATION:

Cyber Workforce:

  • Primary Work Role: VARIES
  • Additional Work Role 1: VARIES
  • Additional Work Role 2: VARIES

FLSA: EXEMPT

FLSA Worksheet:

FLSA Appeal: NO

Bus Code: VARIES

DCIPS PD: NO

  • Mission Category: VARIES
  • Work Category: VARIES
  • Work Level: VARIES

Acquisition Position: NO

  • CAP:  
  • Career Category:  
  • Career Level:  

Functional Code:  

Interdisciplinary: NO

Supervisor Status: VARIES

PD Status: ARCHIVED

CONDITION OF EMPLOYMENT:

Drug Test Required: VARIES  

Financial Management Certification:

Position Designation: VARIES

Position Sensitivity: VARIES

Security Access: VARIES

Emergency Essential:   

Requires Access to Firearms: VARIES

Personnel Reliability Position: VARIES

Information Assurance: VARIES

Influenza Vaccination:  

Financial Disclosure: VARIES

Financial Disclosure: NO  

Enterprise Position: VARIES

POSITION ASSIGNMENT:

Competitive Area: VARIES

Competitive Level: VARIES

Career Program: VARIES

Career Ladder PD: NO

Target Grade/FPL: 09

Career Pos 1:    

Career Pos 2:    

Career Pos 3:    

Career Pos 4:   

Career Pos 5:    

Career Pos 6:   

POSITION DUTIES:

Serves as the principal Property Book Officer for the 12th Combat Aviation Brigade (CAB), incumbent administers, plans, and directs the facility property management program for the 12th CAB Area of Responsibility (AOR). The incumbent manages the Command Supply Discipline Program (CSDP) for the 12th CAB which is made up of 7 battalions and a sizeable HHC Brigade element during the deployment. The incumbent interfaces with the 12th CAB forward Property Book Officer to ensure proper synchronization of CSDP efforts. The incumbent manages inventory scheduling of Hand Receipt Holder Accounts and proper and timely keeping of all account property records. Incumbent maintains delegated authority as Property Book Officer (PBO), which also entails the management of the records for all leased, loaned and borrowed equipment, and the management of the records for all equipment transferred into and out of the Property Book. The PBO will use the Property Book Unit Supply System Enhanced (PBUSE) to accurately account for all non-expendable property. Requests, receives and issues nonexpendable property items to Primary Hand Receipt Holders or designated representatives. Responsibilities include the following specific requirements:

1. Assures all requisitions for the purchase of equipment, personal property, and supplies are properly reviewed for authorization and processed according to all applicable Army Regulations. Challenges requisitions on the basis of economy and supply discipline. Returns unjustified requests for further justifications to originating elements and rejects requests that cannot be justified in light of the operating element mission, funds, or other available alternatives. Clears all requisitions for source of supply, assisting in the processing of requisition to DoD and GSA using the MILSTRIP/FEDSTRIP Code System. Screens lists of excess property and supplies for the purpose of redistributing such items. Applies document numbers, priorities designators, etc., as set forth in applicable regulations. Reviews records, system documentation, and operations to ensure accountability is maintained in accordance with AR 735-5 and other pertinent regulations and directives. Interprets, supplements, and implements regulations and directives of higher headquarters. Develops and implements special operating procedures. Reviews and approves all reports concerning supply accountability and supply management. Reviews and approves all reports of discrepancy, quality deficiency reports and report of survey and forwards to supervisor for signature. Develops and/or implements criteria to control requirements levels. Reviews systems documentation to ensure computer generated requirements conform to policy and criteria. Assures maximum utilization or reutilization of excess Government property. Approves inventory plans and schedules. Initiates investigations to resolve' significant or unusual inventory adjustments.

Assists with coordinating the change of command inventories. Reviews, prioritizes, and processes customer requisitions to ensure accuracy, authenticity, and compliance with established regulations. Maintains all Property Books records IAW the automated PBUSE system and post daily transactions to automated systems. Reviews Financial Liability Investigation of Property Loss (FLIPL) pertaining to discrepancies in supply accountability to assure proper application of regulatory guidelines; provides professional advice/assistance to commanders and surveying officers. Reviews the accuracy of reported findings and recommendations of audits, inspections, surveys, and studies related to assigned mission/functions. Briefs incoming and outgoing commanders and responsible officers on the procedures for a change of command or change of responsible officer inventory. Supervises warehouse operations to include determining warehouse space requirements, obtaining facilities, monitoring safety regulations, and inventories.

Responsible for property accountability through the use of the Property Book Units Supply Enhanced (PBUSE) automated system. Performs budget and programming functions to monitor and control expenditures for the 12th CAB property. Maintains adherence to all Army and United States Government laws and regulations regarding expenditures of government funds. Ensures all classes of property are issued in accordance with regulations. Ensures that all TDA equipment is on hand or on requisition at all times. Supervises the establishment of hand receipt files for TDA and Brigade property; Property Book accountability through the use of PBUSE hand receipt listings; DA Form 2062 (Hand Receipt) for durable and controlled property; and the maintenance of supporting document files for non-expendable supply transactions. Provides supply status and related logistical information to the command group and hand receipt holders for input on the unit readiness report and excess equipment management programs. Serves as technical expert on all property/supply matters. Keeps abreast of all changes in United States and German laws, policies, and regulations affecting logistics operations and ensures implementation. Prepares Standard Operating Procedures (SOPs) for all supply functions and provides guidance and support for all supply related matters. Analyzes problems reported by users of logistics databases. Reviews organization system planning documents for adequacy and supportability in assigned logistics management support areas. Attends meetings and briefings for the Brigade, regarding the introduction of new and complex equipment fieldings. Requires a broad knowledge of all supply procedures and must be familiar with regulations regarding all phases of supply. Coordinates supply problems with other installations and/or higher headquarters. Conducts meetings with subordinates pertaining to overall operation of the Property Book Section. Attends various conferences, briefings, and workshops, conducted at the Brigade or higher headquarters pertaining to supply related functions and accountability. 80%

2. Plans, supervises, and evaluates the work of eight or more LN and U.S. civilian contractors working in the Property Book Section. Establishes priorities and deadlines considering relative difficulty of the work and capabilities of employees. Resolves unusual work problems. Reviews all technical work of subordinates and signs all documents as the Brigade PBO. Issues instructions and answers questions on daily operations and administrative matters. Provides necessary training to employees. Sets performance standards for employees and evaluates performance. Receives and attempts to resolve complaints from employees, referring serious problems to the supervisor. Maintains time, leave and attendance records. Initiates actions to recruit for new employees and change position descriptions. Recommends employees for performance awards or disciplinary action as necessary. Recommends the selection of new employees to fill vacant positions. Supports Army goals in EEO, position management, and internal controls designed to avoid fraud, waste and abuse. Insures observance of safety and sanitary measures, economical use of personnel and materials, and disseminates pertinent administrative information to subordinates and insures compliance. 20%

Performs other duties as assigned.

CONDITIONS OF EMPLOYMENT FOR US CITIZEN OCCUPANTS ONLY:

1. Position may be designated Emergency Essential (E-E) in support of mobilization and wartime mission. If designated E-E, employee will be required to remain in the overseas position in the event of hostilities or mobilization until relieved by proper authority. E-E employees are required to undergo nuclear-biological and chemical training and to participate in readiness tests, mobilization, alerts, and field training exercises. Employee must pass a medical examination and receive required immunizations for the overseas/deployed location. Prior to appointment to the position, employee will sign a statement agreeing to the E-E condition of employment.

2. Position may require that employee pass screening for illegal drug use prior to appointment and subsequent periodic drug screening thereafter.

3. Duties of this position may require the employee to obtain and maintain the designated security clearance. If a top secret clearance is required, employee must pass screening for illegal drug use prior to appointment and subsequent periodic drug screening thereafter.

FACTORS:

Factor 1, Knowledge Required By The Position - Level 1-6 950 Points

Practical knowledge of a wide-range of well established supply regulations, policies, and procedures required to ensure property accountability is maintained, review reports of discrepancy, quality deficiency reports, and reports of survey.

Knowledge of inventory management principles, policies, and procedures sufficient to monitor and control expenditures for organization and brigade property, such as administering a program to accomplish accountability reconciliations between the brigade and wholesale suppliers and the brigade and supported battalions.

Knowledge of established supply principles, policies, and procedures to develop supply requirements data to support funding for procurement of supplies and equipment, and to review and analyze operations reports and management data to assure economic use of funds.

Knowledge, understanding and application of Government Purchase Card regulations, policies and procedures governing accountability and responsibility for property to understand the status of supply accounts, perform inventories to prevent requisitioning of excess equipment, and accurately tracking commander's and hand receipt holder's accounts.

Knowledge of established supply principles, policies, and procedures to review Financial Liability Investigation of Property Loss (FLIPL), and provide advice and assistance to commanders and surveying officers.

Knowledge of the Brigade Property Book system sufficient to establish procedures and ensure accurate records are maintained.

Knowledge and Skill in the operation of automated systems (PR Web, WAWF, e-mail systems, and other approved DA authorized property accounting systems).

Factor 2, Supervisory Controls - Level 2-3 275 Points

Works under the supervision of 12th CAB Brigade S4, OIC, who sets the overall objectives and defines responsibility. The employee is responsible for carrying out the work, resolving problems, and interpreting policy. The incumbent uses judgment and usually performs duties on own initiative with access to supervisor for guidance when unusual problems are encountered. Employee keeps the supervisor informed on controversial areas or any issues that have far reaching implications.

Efficiency and adequacy of performance are determined by supervisor through performance discussions with the incumbent, review of various reports, and visits to the Property Book Section to make personal observations.

Factor 3, Guidelines - Level 3-3 275 Points

Guidelines available and regularly used in the work are in the form of agency policies and implementing directives, manuals, handbooks, supply regulations, and locally developed supplements to such guides, such as detailed work procedures and directives that supplement agency directions. The guidelines are not always applicable to specific conditions or there are gaps in specificity when applying them to specific supply requirements.

The employee uses judgment in interpreting, adapting, and applying guidelines where there is some overlap or conflict in the levels of support required, or other conditions requiring the employee to analyze and develop procedures within the intent of available guidelines. The employee independently resolves gaps in specificity or conflicts in guidelines, consistent with stated supply program objectives. The employee analyzes the applicability of guidelines to specific circumstances and proposes regulatory or procedural changes designed to improve the effectiveness of efficiency of property accountability.

Factor 4, Complexity - Level 4-3 150 Points

Employee performs various duties requiring the application of different and unrelated methods, practices, techniques, or criteria such as USA Customs Program and Stamp Holder. Is responsible for compiling, analyzing, and summarizing information relating to the overall supply operations such as the Installation Status Report (ISR) and Common Level of Services (CLS). Develops plans for approaches that may be taken in resolving questions. Interprets and applies pertinent regulations, and observes customer satisfaction to recommend or change work procedures for improvement of issue, turn-in, temporary storage, and central receiving. The work requires consideration of program plans, applicable policies, regulations and procedures such as, planning with the Brigade S-6 to allocate computer hardware to appropriate units within the Brigade.

Factor 5, Scope and Effect - Level 5-3 150 Points

The work involves resolving a variety of conventional supply problems, questions, or situations. The employee monitors established supply systems and programs within the Property Book Section, performs independent reviews of unique property accountability, and/or recommends actions involving well-established criteria, methods, techniques, and procedures such as Installation Status Report and Common Level of Services.

The employee's work products, advice, and assistance affect the efficiency of established supply operations, and contribute to the effectiveness of property accountability and the overall supply program.

Factor 6, Personal Contacts - Level 6-2 and
Factor 7, Purpose of Contacts – Level b 75 Points

Contacts are with employees in-the same agency, at different levels, engaged in different supply functions, and with customers of support units.

The purpose of contacts is to plan, coordinate work, or advise on efforts and resolve operating problems by influencing or motivating individuals or groups who are working toward mutual goals and who have basically cooperative attitudes.

Factor 8, Physical Demands - Level 8-1 5 Points

The work is sedentary and is usually accomplished while the employee is comfortably seated at a desk or table. Some walking and standing may occur in the course of a normal workday in connection with attendance at meetings and conferences. Lifting of moderately heavy objects is not normally required. No special physical effort is required to perform the work.

Factor 9, Work Environment - Level 9-1 5 Points

The work is primarily performed in a office-like setting involving everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, and private or commercial vehicles. The employee uses safe work practices with office equipment, avoids trips or falls, and observes fire regulations. The work area is adequately lighted, heated, and ventilated.

Total Points: 1,915
GS Grade Range: 1,855 – 2,100
Grade: GS-09


Fair Labor Standards Act (FLSA) Determination

 

1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).

 

2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)

 

3. Executive Exemption:

    

a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND

    

b. Customarily and regularly directs 2 or more employees, AND

    

c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.

 

4. Professional Exemption:

    

a. Professional work (primary duty)

    

b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or

    

c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or

    

d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).

 

5. Administrative Exemption:

    

a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.

  FLSA Conclusion:
  Exempt
  Non Exempt


FLSA Comments/Explanations:


CONDITIONS OF EMPLOYMENT & NOTES:



POSITION EVALUATION:

1. BACKGROUND: This job description was written to provide much needed continuity to a unit that is constantly deploying and having huge turnover in the ranks.

2. REFERENCE:

a. OPM PCS General Supply Series, GS-2001, Jul 92

b. OPM Grade Evaluation Guide for Supply Positions, Jul 92.

3. TITLE, SERIES, and GRADE DETERMINATION: The work involves a combination of supply work including inventory management, and storage and distribution and requires the ability to conduct surveys and analytical work studies of supply operations to determine efficient and effective methods of supply property accountability. Positions involving work in two or more two-grade interval supply series are classified to the General Supply, GS-2001 series. The position oversees a contractor work team. The position's nonsupervisory duties are at the GS-2001-09 level. Therefore, the assigned title is: General Supply Specialist, GS-2001-09. Management believes the grade level is accurate for the predominant duties and responsibilities of this position and the new position will make a significant contribution to the success and vision the 12th CAB Brigade S4, Katterbach, Germany.


FLSA Evaluation

PD# HJ326228; GS-2001-09

___Availability Pay Exemption (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers)

_X_Foreign Exemption (Note: Puerto Rico and certain other locations do not qualify for this Exemption – see 5 CFR 551.104 for a list of Nonexempt areas.)

___ Executive Exemption
___ Exercises appropriate management responsibility (primary duty) over a recognized
organizational unit with a continuing function, AND
___ Customarily and regularly directs 2 or more employees, AND
___ Has the authority to make or recommend hiring, firing, or other status-change
decisions, when such recommendations have particular weight.

Note: Shared supervision or “matrix management” responsibility for a project team does not meet the above criteria. Limited “assistant manager” functions or “acting in the absence” do not meet above criteria.

___ Professional Exemption
___ Professional work [NOTE: TRAINEES lack necessary discretion/judgment]

___ Learned Professional, (See 5 CFR 551.208)
Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical
Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists,
Optometrists, Engineers, Architects, and Accountants at the independent level
are just some of the typical examples of Exempt professionals
or
___ Creative Professional, (See 5 CFR 551.209),
or
___ Computer Employee (See 5 CFR 551.210; must meet salary test and perform
such duties as systems analysis, program/system design, or program/system
testing, documentation, and modification). Computer manufacture or repair is
excluded (non-Exempt work)

___ Administrative Exemption [NOTE: TRAINEES lack necessary discretion/judgment]
___ Primary duty consistent with 5 CFR 551 (e.g., non-manual work directly related to
the management or general business operations of the employer or its customers),
AND job duties require exercise of discretion & independent judgment.

Comments/Explanations: _______________________________________________________

____________________________________________________________________________

Conclusion: Foreign Exemption