POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:
Citation 1: OPM PCS MGMT & PROGRAM ANALYSIS SERIES, GS-343, AUG 90
Citation 2: OPM ADMIN ANALYSIS GEG, TS-98, AUG 1990
Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Supervisor Name: ALVIN HAWKINS
Reviewed Date: 09/15/2022
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
This position resides within the Contingency Manpower Branch (J1/ HR), J1/J8 Directorate, Headquarters Africa Command (AFRICOM), Kelley Barracks, Stuttgart, Germany. The major functions of the Contingency Manpower Branch include supporting Joint Task Force Commanders (JTF), Combatant Command Commander (COCOM), AFRICOM Staff, Joint Staff (JS), and Joint Forces Command (JFCOM) in validating, obtaining, and managing manpower requirements and personnel resources to perform the AFRICOM mission. The manpower specialist position is the lead representative in the Africa Command Joint Operations Center (JOC). Provides 24/7 on-call capability for situational awareness and dialogue between the J1/J8 Directorate and the JOC.
1. Serves as a central point of contact for U.S. Africa Command on personnel accountability issues involving assigned and attached personnel supporting theater operations, exercises, training programs, and theater security cooperation initiatives. Responsible for establishing, maintaining and utilizing all accountability systems requirements for Contingency Manpower Branch. Serves as a lead for managing the data in the systems and providing custom reports and data on an as needed basis. Provides automated requirements for the systems and is responsible for building, deployment tracking and system resolution in the Electronic Joint Manpower and Personnel System (eJMAPS). Assists in evaluating and analyzing the JMD in order to match personnel with various mission requirements. Provides automated requirements building, deployment tracking, and system resolution in eJMAPS. Prepares and staffs annexes for contingency planning documents produced by the command. Conducts extensive coordination with components, Joint Staff, and other appropriate agencies to consolidate planning input into the appropriate planning documents. Reviews OSD plans and systems that impact manning in support of contingency operations. Responsible for tasking, tracking, and reporting of AFRICOM personnel who deploy in support of JMD/TCS taskings. (60%)
2. Serves as the J1/J8 Directorate representative in the Africa Command Joint Operations Center (JOC). Provides 24/7 on-call capability for situational awareness and dialogue between the J1/J8 Directorate and the JOC. Insures for proper daily publication of the Joint Personnel Status and Casualty Report (JPERSTAT) by tracking component’s daily input and verifying that the consolidated AFRICOM product is correct and delivered to the proper recipients at Joint Chiefs Staff (JCS) and DoD. Assists in execution of the Deployed Theater Accountability System (DTAS) administrative functions and provides component representatives with daily one on one interface on JPERSTAT and DTAS issues. Provides automated requirements building, deployment tracking, and system resolution in the Electronic Joint Manpower and Personnel System and its integration into the JOC common operational picture (COP). (20%)
3. Primary functional exercise planner for J1/J8 Directorate. Recommends strategic planning guidance analysis regarding requirements, validation, deployment and redeployment of forces. Serves as the lead for resources personnel exercise preparation and execution. Executes activities in the personnel contingency planning process for emergent and persistent theater missions and operations. The broad scope of planning includes potential conflicts, humanitarian and relief efforts, peacekeeping operations and policing activities, and other similar missions. Researches and provides evaluations of data and support materials to support the development of an exercise strategy for training that ensures war-fighting readiness of other organizations. (15%)
4. Serves as an advisor to USAFRICOM with regards to personnel recovery and casualties. Formulates and executes PR plans, directives, and operations. Provides personnel recovery planning input for mission analysis, course of action development and orders production. Establishes theater guidelines and monitors casualty reporting for US Africa Command and components, ensuring all required service HQs and AFRICOM senior leadership are appraised. (5%)
Performs other duties as assigned.
Factor 1. Knowledge Required by the Position - Level 1-7 1250 Points
Comprehensive knowledge of human resource and services’ personnel accountability systems such as eJMAPS, DTAS, DCAPES, MCTFS, WIAS, DCIPS, eMILPO, TOPMIS, EDAS, and DPMS in order to creatively utilize the data in order to gain information about personnel or accountability for the Division.
Comprehensive knowledge in database constructs and utilization in order to be able to build databases for the command for contingency planning purposes.
Knowledge and skill in applying analytical techniques and evaluative methods in order to identify the need for data and utilize available systems to solve the problem.
Knowledge of the methods and procedures, mission requirements, program goals and objectives, regulations, pertinent laws, policies and precedents which govern contingency manning operations in order to understand the nature of the work being done in the branch and the types of data that are needed in order to best perform that work.
Fluency in the joint planning environment and awareness of joint service capabilities to ensure superior contingency plan development capable of fulfilling strategic tasking.
Strong written and oral communication skills explaining technical information to higher level managers.
Comprehensive knowledge of personnel management and issues in order to assist Command planners with constructing exercises such as judicious response.
Comprehensive knowledge of casualty reporting and policies in order to serve as a POC and command point of contact when a casualty occurs.
Reports to the Branch Chief for Contingency Manpower. In conjunction with the supervisor, the incumbent develops major plans and milestones for the work to be done and executes the work independently. Resolves most problems and issues on his/her own. Keeps the supervisor informed when any controversial issues arise. The supervisor reviews work products to ensure alignment with directorate and command missions. The incumbent’s work is generally expected to be technically accurate.
Factor 3. Guidelines - Level 3-4 450 Points
DoD instructions, regulations and reference materials are available for each of the personnel systems that the incumbent works with. Internal AFRICOM guidelines and policies exist for fundamental aspects of the work. Is required to interpret from all service manuals available and synthesize processes and procedures for the command for specific work actions and items. Occasionally incumbent may be asked to develop internal guidelines based on component guidance for the command.
Factor 4. Complexity - Level 4-5 325 Points
The work consists of gathering, compiling, and analyzing data from multiple sources to maintain accurate accounting of personnel data in various databases utilized for a variety of reports; extracting and preparing reports; and preparing and staffing annexes for contingency planning. Work requires extensive coordination with multiple agency components. The nature of the work is such that the incumbent must be independently resourceful, flexible, and expeditious in coordinating and providing command responses and tracking deployment issues for the command. The ability of the analyst to carry out this work is based on knowledge, skills, and abilities in a variety of subject areas and depth of experience that provides the individual the skill to assimilate or guide other analysts to assimilate disparate information into a single, coherent response.
Factor 5. Scope and Effect - Level 5-4 225 Points
The purpose of the position is to operate and manipulate multiple data systems in order to provide necessary Contingency Manning information for the Command and to provide a point of contact and expertise in personnel recovery as it relates to exercises and casualties. The work of this position impacts the command’s perspective on the status of personnel for planning and operational purposes. Work results in accurate data in regards to personnel in the AFRICOM AOR. Lack of this type of data would have a detrimental effect on the core mission of the command.
Factor 6/7. Personal Contacts/Purpose of Contacts - Level 3b 110 Points
The incumbent regularly works with the joint staff, component representatives from other organizations in the AFRICOM AOR, and casualty offices for the services and the COCOMs. Incumbent must also work with varying personnel at AFRICOM both within the directorate and across the directorates in providing advice and guidance on exercise planning, personnel recovery, and data with regards to personnel. Regularly required to brief senior level management as a resources representative with regards to personnel statistics, such as the commander’s update brief. Also regularly works with defense manpower data center representatives. Works with various embassies on the continent.
Contacts with the joint staff relate to submission of information from accountability reporting from AFRICOM for the SECDEF. Gathers and receives information from serviced components for use by the command. Provides advice and guidance to the Directorate and other Directorates as it relates to personnel data, exercise planning and its impact on personnel planning and readiness, casualty planning, and serves as a liaison between the JOIC to pass information between the resources directorate and other parts of the command.
Factor 8. Physical Demands - Level 8-1 5 Points
The incumbent’s work is primarily sedentary and done using office equipment and a computer terminal.
Factor 9. Work Environment - Level 9-1 5 Points
Work environment is typical of that in an office environment.
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.
FLSA Conclusion: Exempt Non Exempt
Position is located OCONUS: Germany
CONDITIONS OF EMPLOYMENT & NOTES:
1. This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Top Secret security clearance with eligibility for access to Special Compartmentalized Information (SCI) for the duration of employment. A pre-employment and recurring comprehensive background investigation that includes, but is not limited to, contact with all references, employers, co-workers, personal associates, and a review of your driving record, credit history, criminal history, and military service are required.
2. The duties of this position meet the criteria for compliance with Federal and Department of the Army Drug Free Workplace Programs. Detection of the presence of drugs is warranted. This position is subject to a pre-employment screening, and random testing thereafter, to include testing based on reasonable suspicion and testing due to direct involvement with an on-duty accident.
3. This position has a Temporary Duty (TDY) or business travel requirement of 10% of the time to include the continent of Africa.
4. Must be willing and able to obtain and maintain Country/Theater Clearance per the Foreign Clearance Guide located at” https://www.fcg.pentagon.mil/fcg.cfm, maintain no-fee passport and Visa, obtain any vaccinations and pertinent immunizations, and complete any pre-employment screening for country entry.
5. This position may require the incumbent to work on an intermittent or unscheduled, on-call basis.
CLC: 00A0 CA: AR CP: 26
11/02/2016 - Review of PD completed for ticket 13126.25 Oct 2016. JPena
6/18/2020 - Review of PD completed for RPA 20JUN0HRAFRI0X513139. JPena
9/15/2022: PD Review completed for ticket# 1144117. Updated supervisory info, TS/SCI, drug screen & TDY COE statements and added country/theater COE. Per management request added COE#5 where the employee may be required to work on an intermittent or unscheduled, on-call basis. A. Kisiah