POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:
Citation 1: JFS FOR CLERICAL AND TECH ACTG AND BUD WORK, GS-500, DEC 97
Citation 2: OPM INTRO TO THE POSITION CLASSIFICATION STANDARDS, AUG 91
Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Supervisor Name: MAJ RANDY DAVIS
Reviewed Date: 07/08/2019
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
Reviewed By: CHRIS CLARK
Reviewed Date: 03/19/2018
Primary Work Role: VARIES
Additional Work Role 1: VARIES
Additional Work Role 2: VARIES
FLSA Worksheet: NON EXEMPT
FLSA Appeal: NO
Bus Code: VARIES
DCIPS PD: NO
Mission Category: VARIES
Work Category: VARIES
Work Level: VARIES
Acquisition Position: NO
Functional Code: 00
Supervisor Status: VARIES
PD Status: VERIFIED
CONDITION OF EMPLOYMENT:
Drug Test Required:
Financial Management Certification:
FMC01 - FM Certification Level 1
Position Designation: VARIES
Position Sensitivity: VARIES
Security Access: VARIES
Requires Access to Firearms: VARIES
Personnel Reliability Position: VARIES
Information Assurance: VARIES
Financial Disclosure: VARIES
Enterprise Position: VARIES
Competitive Area: VARIES
Competitive Level: VARIES
Career Program: VARIES
Career Ladder PD: NO
Target Grade/FPL: 07
Career Pos 1:
Career Pos 2:
Career Pos 3:
Career Pos 4:
Career Pos 5:
Career Pos 6:
Employee serves as travel authorization approver and travel voucher examiner for the Chief, Resource Management (CSO-R) in support of Army National Guard Directorate travel. Performs review of travel authorizations in the Defense Travel System (DTS) to ensure compliance with Department of Defense (DOD) travel regulations and local travel policy. Additionally, performs travel voucher examining duties to ensure travel reimbursements are made in accordance with the DOD Joint Travel Regulation (JTR). Incumbent also performs backup assistance to the Government Travel Card (GTC) Agency Program Coordinator (APC) to provide basic GTC support to travelers. Employee works with senior leadership and other assigned personnel to ensure the day-to-day operations supporting ARNG Directorate travel comply with applicable regulations and guidelines.
1. Voucher verification and validation of source documents (Approx. 40%)
Employee examines documents (travel authorizations and vouchers) and verifies compliance with applicable travel regulations and policy. Advises travelers and leadership on the suitability and status of travel payment processes and authorizations. Ensures clerical correctness of Defense Travel System (DTS) authorizations and vouchers as well as and compliance with the Department of Defense (DOD) Joint Travel Regulation (JTR). Source documents must be reviewed for validity, accuracy, correctness, and completeness to support authorization to travel or payment of vouchers. Incumbent checks vouchers for money amounts, calculations, validation of source documents, fund citations and extensions. As required, incumbent contacts travelers, reviewing officials, authorization officials, and activity managers on missing source documents required to make payments within the necessary timeframe and in accordance with policy. Prepares and certifies vouchers as a Certifying Officer by computing costs, and ensuring the correctness of travel reimbursement claims. Employee ensures the final submission of vouchers to the Defense Finance and Accounting System (DFAS) for disbursement to traveler and ensures the purging, validity, and maintenance of records and that the records will withstand the scrutiny of external audits. Keeps abreast of changes in policies, regulations and directives to determine their effect on the daily operations of the Directorate and to make recommendations to the Chief of Resource Management.
2. Research and analyses (Approx. 25%)
Researches the cause for erroneous disbursements and reports recurring activities to management. As required, compiles statistics on trends of types of expenditures and presents results of analysis to the Chief of Resource Management. Performs analysis of travel authorizations and reimbursement requests throughout the Fiscal Year to determine the need for additional funds or the release of excess funds. Forwards fund reports to Director, Resource Management for additional analysis and action. Works with resources managers and accounting to ensure the liquidation of canceled appropriations prior to the year’s end. Researches and analyzes financial reports and data files and provides assistance in interpreting and evaluating financial and accounting reports. Reviews the reconciliation of problem disbursements (e.g., duplicate payments, misrouted payments and unmatched disbursements) and performs research upon request from the customer or upon discovery of processing error. Performs travel reimbursement reconciliation and communicates directly with the proper contracting and accounting counterparts to seek immediate resolution to a wide range of issues and problems while at the same time maintaining confidentiality. Incumbent scrutinizes suspect reimbursable vouchers and works directly with the resource management to resolve discrepancies at the lowest level and informs supervisor of unresolved issues.
3. Budget and Administrative Support (Approx. 25%)
Processes and maintains files for the CSO-R as needed and assists in monitoring directorate DTS budgets and provides situational awareness to leadership on budget status. Provides recommendations to the Chief, CSO-R for solving travel budget shortfall issues. Employee serves as an Authorization/Travel Order reviewer for Temporary Duty Travel (TDY) travel authorizations for assigned personnel. Maintains budget “cross-org” relationships with counterparts utilizing DTS to support directorate-funded travel for individuals not assigned to the ARNG Directorate. Assists Lead Defense Travel Administrator (LDTA) in the maintenance of routing and approval lists in the DTS to ensure validity and accuracy.
3. Provides customer support (Approx. 10%)
Provides tier-one assistance to ARNG directorate personnel for either over-the-phone or by walk-in appointments and provides technical advice, information and assistance to customers and leadership regarding the travel of directorate personnel. Identifies, develops and correct processing problems and continuously evaluates the internal work processes and against standards and recommends changes to improve services. Recommends modifications to leadership suggested changes to internal policies and procedures, broad objectives, and priorities in support of the ARNG Directorate travel program.
Broad, in-depth practical knowledge of accounting or other financial management technical methods and policies to include automated systems like DTS and associated regulations.
Knowledge of a variety of accounting and budget functional areas and their interrelationships to other functions (TDY travel, Budgeting and Execution, Accounting and Disbursing) to research or investigate problems or errors that require reconciling and reconstructing incomplete information.
Knowledge of travel, accounting, and budget systems to reconcile errors that require an understanding of nonstandard procedures.
Knowledge of extensive and diverse accounting, budget, travel, and other financial regulations, operations, and procedures governing a wide variety of types of travel-related transactions to resolve nonstandard transactions, complaints or discrepancies.
Knowledge of related financial regulations and rulings covering diverse types of transactions to typically function as technical authority for the resolution of an extensive range of issues or problems.
The supervisor or LDTA assigns work with standing instructions on objectives, priorities, and deadlines and provides guidance for unusual situations. The incumbent is responsible for accomplishing the technical aspects of assignments independently based upon regulations, policy, and specialized knowledge of travel operations. Employee performs routine and non-routine assignments involving a wide variety of sensitive funding types and resource documents with minimal guidance. The LDTA assumes responsibility for the resolution of problems and issues that are resistant to conventional and unconventional methods of resolution, and beyond the scope of authority given to the employee. The incumbent interprets guidelines and selects the optimal procedures to fit the situation. Supervisor or LDTA reviews completed work for accuracy, appropriateness and conformity with guidelines.
FACTOR 3. GUIDELINES - LEVEL 3-3, 275 Points
Guides consist of procedures for commonly performed work that provide a preferred approach to include accounting and financial standards that describe generally accepted requirements for processing, disbursing, and certifying payments for travel vouchers. Where guidelines have gaps in specificity, the incumbent interprets guidelines and may modify procedures to fit the situation as defined by local policy and leadership direction.
FACTOR 4. COMPLEXITY - LEVEL 4-3, 150 Points
Primary work involves managing travel card program and analyzing data to provide reports and influence problem occurrences. DTS work involves planning, providing training and technical advice, and maintaining tables. The incumbent must consider a variety of related factors, to include the preparation of settlement vouchers and verification of accounting classification data, and the reconciliation of Army budget data. Incumbent evaluates the mutual effects, impacts, and relationships between DTS and travel card program goals and objectives to be accomplished. Recommends changes in program emphasis and focus to supervisor or LDTA. The travel card program may have changing objectives and requirements due to revision of ARNG program policies. Incumbent will need to develop appropriate implementation methods to conform to changes
FACTOR 5. SCOPE AND EFFECT - LEVEL 5-3. 150 Points
The purpose of the work is to apply conventional practices to treat a variety of unconventional problems in accounting transactions. Issues frequently result from insufficient information about the transaction. The work affects the quality, quantity and accuracy of the organization's records, program operations and service to clients. The effect of the work ensures compliance with regulatory requirements.
FACTORS 6/7. PERSONAL AND PURPOSE OF CONTACTS – Level 2B, 75 Points
Personal contacts are with all ranks of military and civilian personnel. Additional contacts include financial management, program type and system personnel at higher headquarters, installation, technical staff, and project managers. Purpose of contacts is to administer the DTS program, provide training for the DTS program, and provide assistance and information on completing DTS settlement vouchers. Contacts may also be made to influence, consult, advise, resolve problems, exchange information and coordinate issues related to travel card or DTS procedures and policies.
FACTOR 8. PHYSICAL DEMANDS - LEVEL 8-1, 5 Points
The work is sedentary.
FACTOR 9. WORK ENVIRONMENT - LEVEL 9-1, 5 Points
The work is performed in an office environment with no unusual risks or discomforts.
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.
FLSA Conclusion: Exempt Non Exempt
CONDITIONS OF EMPLOYMENT & NOTES:
1. Must be able to obtain and maintain a SECRET security clearance.
ADDITIONAL REQUIREMENT: THIS IS A FINANCIAL MANAGEMENT Level 1 Certified position designated as such in accordance with the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, section 1051, amending 10 United States Code, section 1599d. Incumbent of this position is required to comply with all Department of Defense and Department of the Army requirements of this certification program. This certification requirement is a condition of employment for this position. Failure to obtain this certification within the required time may subject the incumbent to adverse action.
Certification Level 1: THIS IS A FINANCIAL MANAGEMENT Level 1 Certified position designated as such in accordance with the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, section 1051, amending 10 United States Code, section 1599d. Incumbent of this position is required to comply with all Department of Defense and Department of the Army requirements of this certification program. This certification requirement is a condition of employment for this position. Failure to obtain this certification within the required time may subject the incumbent to adverse action.