Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Supervisor Name: REINER PHILIPPI
Reviewed Date: 06/09/2020
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
Reviewed By: CORDULA SCHWARZ
Reviewed Date: 06/09/2020
Primary Work Role: VARIES
Additional Work Role 1: VARIES
Additional Work Role 2: VARIES
FLSA Worksheet: EXEMPT
FLSA Appeal: NO
Bus Code: VARIES
DCIPS PD: NO
Mission Category: VARIES
Work Category: VARIES
Work Level: VARIES
Acquisition Position: NO
Supervisor Status: VARIES
PD Status: VERIFIED
CONDITION OF EMPLOYMENT:
Drug Test Required:
Financial Management Certification:
Position Designation: VARIES
Position Sensitivity: VARIES
Security Access: VARIES
Requires Access to Firearms: VARIES
Personnel Reliability Position: VARIES
Information Assurance: VARIES
Influenza Vaccination: NO
Financial Disclosure: VARIES
Enterprise Position: VARIES
Competitive Area: VARIES
Competitive Level: VARIES
Career Program: VARIES
Career Ladder PD: NO
Career Pos 1:
Career Pos 2:
Career Pos 3:
Career Pos 4:
Career Pos 5:
Career Pos 6:
POSITION DUTIES: MAJOR DUTIES
Incumbent serves as Supply Tech assigned to the Organizational Supply Branch, Supply Activity Europe (SAE). Primary duties of this position are to provide supply operations support (specialized supplies, equipment and parts to more than 80% commercial nonstandard items) for multiple internal customers on site as well as at geographically dispersed locations.
1. Requests supply and services, equipment, parts and material for the organization using government purchase card for $25,000 per transaction for Supply Classes II, III, IV, VII, and IX as well as using the provisions of Blanket purchase agreements (order all off line supplies/parts required in the various organizational elements Shop Stock, Bench Stock, Tools, TDA (Table of Distribution and Allowances) and CTA (Common Table of Allowances) equipment for separately located offices, requesting supply support through services of this office. Requests, picks up, receives, stores, performs inventories, turn-ins, issues, and ensures control of these transactions; maintaining ledgers, and/or other documentation as prescribed in pertinent directives. Uses office automation equipment (to include STAMIS systems) to enter, update, store and retrieve information and initiates required documents. Answers telephone and other inquires requesting information about supply status. Receives, screens, and routes all incoming mail.
a. Contacts vendors to obtain product and/or services, price, availability, delivery schedule, and other information. Uses office automation equipment (to include STAMIS systems) to enter, update, store and retrieve information and initiates required documents. Ensures automation systems accurately reflect updates, retrieves data to respond to issues, identifies reasons for transaction errors and accurately inputs screening requests to obtain logistic data on existing material. Incumbent works in cooperation with multiple SAE personnel and commercial vendors locally and in the United States of America on a daily basis. Coordinates with Fund Certifying Officer on availability of funds, utilizes various solicitation methods, and selects vendors to accomplish the most economical and suitable resourcing based on type and quantity of items required, performance and previous actions of vendor. Based on individual research, recommends the most advantageous offer, determines that prices are fair and reasonable, determines reason for overdue shipments, quantity overages or shortages, and wrong items received. Researches and reviews financial discrepancies with financial departments of commercial vendors. Maintains all records for audit trail that are subject to inspection by the higher headquarters up to United States Army Material Command level. Translates from English into German and/or vice versa, a variety of materiel incidental to the department activities: including processing invoices, drafting letters to German firms and suppliers. Translations require knowledge of specialized terminology for equipment, supplies, and services.
b. Searches through a variety of supply documents as applicable (e.g. DA Form 2765 documents, DD Form 1348-1-A, etc.) and computer listings (requisition histories, weekly listings, etc.) to validate input processing or determine reasons for discrepancies. Maintains extensive and effective contacts with inspection-, purchasing-, and other financial, and procurement personnel to exchange information, resolve problems, or determine corrective actions needed. Contacts involve customers, initiation offices, transportation and/or higher echelons to locate or verify items that are received, in-transit, still required, etc. Uses supply procedures, guides and precedent material to reconstruct complex transactions. Prepares documentation and makes suggestions to change stock or model numbers, cancel items, increase quantities ordered or received, change stock or model numbers for similar information and submits these through channels in order to correct discrepancy listings, quantities for which payment must be made, location of stock, and similar requirements. Possesses a thorough knowledge of supply regulations, procedures, and the computer processing procedures in order to know when and how to initiate action to bypass normal supply procedures. Provides follow-up and/or determines status on urgently required, critically short items, or priority items on due-in and due-out registers. Such items may require special handling to provide follow-up and provide reconstruction of actions taken.
c. Solicits vendor offers and selects sources in purchasing items or services of the complexity indicated above within areas of supplies and services specified. Researches and purchases range from common-use to technical items described by terminology used in the Maintenance Activity Kaiserslautern. Services involve standard transactions or standard contractual provisions. Methods are primarily informal open-market purchases involving informal solicitation of quotation and preparation of purchase order/voucher for supplies or services. To a limited extent, knowledge of commercial distribution patterns as they affect supply sources, handling charges and transportation costs are required. Contacts users to clarify requirements or to suggest substitutes and suppliers to give and receive information about new items, new sources of supply, prices, item availability; to explain specific requirements, regulations, and procedures to obtain items or services within short deadlines; or to question price quotations which appear out of line. Makes recommendations regarding such features as adequacy of terms and conditions of purchase requests; selection of potential bidders; selection of purchase methods; compliance of offers with required terms and conditions; most advantageous bids; considering transportation and handling charges, prices, delivery dated and discount rates. Prepares DD Form 250 for receipt of fuel and forward copy to the Defense Fuel Supply Center for proper payment.
d. Orders and obtains a variety of appropriated-fund supplies and equipment, e.g. machinery, office containers, special chemical products, hazardous material. Deals with service orders such as repair, maintenance, inspection of test stands, honing machines, etc., and leases temporarily needed equipment. All orders up to a single amount of $25,000.00 will be made on the open market, United States and Europe widely, by using the Government Purchase Card (GPC). Funds authorization for monthly billing cycle is variable between $50,000.00 and $130,000.00. Purchase of goods is accomplished Card (GPC), in accordance with applicable norms, to include but not limited to the Federal Acquisition Regulation (FAR), DFAS 37-1 regulations, budgetary limitations and parent installation small purchase procedures and laws. Must review, reconcile, and verify Monthly Statement of Account U.S. Government Credit Card, against the accountable documents retained for each transaction for forwarding to DFAS. Develops and forwards a monthly Purchase Log Sheet annotating each card transaction, proper element of resource code, PCN, and cost center. A cardholder Statement of Questioned Item is completed for any errors or charges for material not received and attached to the credit card statement. Cardholder is responsible for resolving disputed item with. Obtains and compares offers and prices of at least three contractors prior to selection of vendor and completion of the order. Frequent contact is required with potential suppliers to determine specific capabilities compared to procurement needs, special clauses required, and delivery schedules, to explain special requirements, and to, question price quotations that appear out of line. Assures compliance of offers with terms and conditions, compares products and prices and independently selects the lowest potential bidder, normally based on acceptability of items, delivery terms and price (with few exceptions, lowest price), prior to review and signing of contractual instruments by Contracting Officer. Receives the GPC and VAT forms and safeguard them at all times. Uses the applicable Programs and Tools to report all Visa Credit Card transactions directly to the U.S. Banking. Performs input of all purchases being made, approves them for payment, take action of reconciliation, reallocation and dispute. Maintains and submits, monthly, a Record of Purchase Card Orders to the TLSC-E Budget Office of all Card transactions. 100%
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.
FLSA Conclusion: Exempt Non Exempt
LN Position in Germany
CONDITIONS OF EMPLOYMENT & NOTES:
-May be required to work shift-time and also at off-site locations.
-Must be able to communicate in both the English/German language in order to effectively plan and resolve ongoing supply and other property transactions.
- Must be in possession of a Driver license Class B
Grade determination IAW CTA II, Article 58/59:
The position is established to serve as Supply Tech assigned to the Organizational Supply Branch, Supply Activity Europe (SAE). Primary duties of this position are to provide supply operations support (specialized supplies, equipment and parts to more than 80% commercial nonstandard items) for multiple internal customers on site as well as at geographically dispersed locations. The work requires thorough knowledge of governing supply regulations, policies, procedures and instructions related to specific assignment; and the ability to conduct intensive and exhaustive searches for required information and to complete complex supply transactions
Position performs work, which is considered to be difficult and responsible and thus meets requirements of salary group C5/5a. Work assignments involve a wide variety of problems or situations common to the segment of the program or function; performs a variety of related tasks using a variety of requisition methods to make competitive or sole source requests against various established agreements. Uses different solicitation methods, ordering or reporting procedures, requisition methods, or clauses and provisions depending on the type, quantity, dollar value or urgency of the requirement. Reviews and reconciles various documents and records and resolves a variety of problems through coordination with vendors and internal customers. Determines whether to meet requirements by ordering against an existing agreement or through commercial market procedures, whether and how to solicit quotes, or what terms and conditions apply based on a review of factors, such as the nature of the requirement, urgency of the need, estimated amount of the requisition and availability of sources. Exercises to develop a requisition strategy by analyzing a variety of information such as specifications, requisition regulations, history files, item characteristics, or catalogs. In addition to considering price and delivery, makes decisions based on analysis of various tradeoffs (e.g. vendor reputation or previous performance).
Overall C5/5a level is not exceeded but position exceeds C5/5a level in that it requires the ability to make independent decisions on a variety of factual issues, which go beyond making personal decisions when deciding on the proper course of action to be taken. Works under general supervision and minimal guidance. Work performance is evaluated in terms of efficiency of services rendered, initiated, sound judgment applied and timely accomplishment of assignments. Work is performed on own initiative within established guidelines, with referral to the supervisor of only those unprecedented, special interest or controversial matters for assistance or advice.
The supervisor periodically reviews completed work for technical accuracy and completeness in terms of compliance with instructions and with applicable requisition, procedures and policies.
The position does not fully meet C6 level where work is considered of special importance as the position operates within a range of standard regulations and procedures and the work is performed under the general supervision of division chief. However, with position meeting all criteria of the salary group C5/5a and also requiring a certain extend of analytical skills and independency, which are found in the next higher salary group, it is proper to assign salary group C5a.
As the next higher salary C-6 is approached in some factors, it is appropriate to apply Article 59 of the CTA II and assign Salary C-5a to the position. This grade is determined to properly reflect the importance, responsibility, effect and organizational setting of the position.
Final Classification Decision: Supply Technician, C-2005-5a