POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION:
Citation 1: OPM PCS FACILITY MGMT SERIES, GS-1640, JUN 73
Citation 2: OPM GENERAL SCHEDULE HRCD-5 JUNE 1998, APRIL 98
Citation 3: OPM INTRO TO THE POSITION CLASSIFICATION STANDARDS, AUG 91
Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
Reviewed By: CHERYL KRISTANT, NGB-J1-TNC
Reviewed Date: 06/27/2017
Primary Work Role: VARIES
Additional Work Role 1: VARIES
Additional Work Role 2: VARIES
FLSA Worksheet: EXEMPT
FLSA Appeal: NO
Bus Code: VARIES
DCIPS/CES PD: NO
Mission Category: VARIES
Work Category: VARIES
Work Level: VARIES
Supervisor Status: VARIES
PD Status: VERIFIED
CONDITION OF EMPLOYMENT:
Drug Test Required:
Financial Mgmt Cert:
Position Designation: VARIES
Position Clearance: VARIES
Position Sensitivity: VARIES
Sec. Clearance Level: VARIES
Sec. Access (Child Care Bkgd Check): VARIES
Requires Access to Firearms: VARIES
Personnel Reliability Position: VARIES
Information Assurance: VARIES
Financial Disclosure: VARIES
Enterprise Position: VARIES
Acquisition Position: NO
Competitive Area: VARIES
Competitive Level: VARIES
Career Program: VARIES
Career Ladder PD: NO
Career Pos 1:
Career Pos 2:
Career Pos 3:
Career Pos 4:
Career Pos 5:
Career Pos 6:
***This is a Title 5 National Guard Employee position description.***
This position is located in ARNG Construction and Facilities Management Office (CFMO), Facilities Management Branch. The primary purpose of this position is to program, manage, schedule and direct the operations, maintenance and repair, rehabilitation and improvements to ARNG facilities in a geographically separated area. Additionally, this position administers the state NGB energy management program. Supervises the work of the function. Supervisory duties require a minimum of 25% of the incumbent’s time.
1. Manages funds to support the maintenance and repair program. Identifies requirements, and develops and recommends operating budgets for maintenance, repair, and operations and maintenance minor construction programs. Develops and implements management control policies and procedures. Approves operating budget requests for fixed assets and consumable inventory. Receives, investigates, and verifies installation maintenance requests to determine propriety and approves all requests for maintenance and repair. Provides policy guidance in development of program documents and informational data to support the long range maintenance program and the total construction program, which includes the development of program scope documents. Oversees the development of planning documents to determine general characteristics of projects by applying technical criteria outlined in related NGB publications and regulations. Directs preparation of project estimates, and identifies funding sources, to include manpower and material costs. Reviews and approves programming documents to include project booklets, initial cost estimates for maintenance and repair, rehabilitation, facility improvement projects, and provides or reviews program development brochures, project booklets or other documentation for facilities projects. Develops and maintains the work order system responsive to customer and facility needs. Ensures that work orders are prepared and priorities determined to track planning and progress through project completion. Develops and maintains historical records, which documents costs and classifies work accomplished.
2. Develops, provides guidance, and manages real property operations in all military department facilities. Oversees the development of maintenance methods, standards and techniques. Develops, implements and oversees the management of preventive maintenance programs to ensure life expectancy of operational facilities. Reviews historical data and writes reports to explain technical difficulties in maintaining facilities, and recommends solutions. Develops and implements policies and guidance for assisting building and facility managers in determining safe, effective, and economical use and operation of ARNG facilities. Manages and directs the preparation of architectural and engineering drawings covering a broad range of maintenance modifications for existing ARNG facilities. Assists in the review of architect and engineer design and space criteria for economical utilization of facilities and equipment.
3. Manages and directs fire prevention and protection activities. Serves as facilities fire marshal. Coordinates with Federal, state, and local government agencies on matters concerning fire prevention, protection and suppression. Coordinates major facility maintenance and construction projects with the safety and occupational health office to ensure all safety factors are considered. Oversees routine inspections of existing facilities to ensure compliance with the Occupational, Safety and Health Act (OSHA) and contract specifications.
4. Implements, directs, and manages the Army Energy Program, Energy Savings, and Energy Conservation Investment Program. Oversees the preparation and monthly submission of installation utility data to the Defense Energy Information System Program. Develops policies and guidelines used to identify possible energy conservation measures and promotes utilization of the Energy Conservation Savings Program (ECSP) and Energy Conservation Programs (ECP). Keeps abreast of energy suppliers' policies as well as state and federal regulations. Interprets economic impact of energy laws and policies, and advises of impact. Analyzes energy alternatives through a working knowledge of energy equivalents and conversions. Chairs the Energy Conservation Committee and conducts site visits to evaluate effectiveness of established programs.
5. Administers, plans, coordinates, and directs the DoD Antiterrorism/Force Protection and Physical Security standards as applicable to facilities and facilities engineering activities. Coordinates with Federal, state, and local government agencies on matters concerning AT/FP and Physical Security to include site selection and location, access control, construction materials, stand-off separation distances, force protection levels, arms, ammunition and explosives (AAE) safety and security, physical and electronic barriers and vehicle and personnel inspection. Coordinates with project managers or Contracting Officer’s Representatives (COR) in the design and construction of new facilities and in modernization, restoration, or sustainment projects for existing facilities. Ensures compliance with DoD Unified Facilities Criteria (UFC) in construction and sustainment projects.
6. Plans and schedules work in a manner that promotes a smooth flow and even distribution. Coordinates plans and schedules with other organization managers and customers as appropriate. Identifies need for changes in priorities and takes action to implement such changes. Plans work to be accomplished by subordinates, sets and adjusts short-term priorities, and prepares schedules. Assigns work to subordinate employees based on organization priorities and consideration of difficulty and requirements of assignments such that the experience, training, and abilities of staff are effectively utilized to meet organization and customer needs. Balances workload and provides advice, guidance, and direction on a wide range of policy, investigative, inspection/exercise, strategic planning, and administrative issues. Structures assignments to create effective and economical positions. Coordinates with other organization managers and customers as appropriate. Reviews organization mission, functions, and manning. Identifies requirements and initiates requests for additional resources including personnel, overtime, equipment, supplies, training and space to ensure success in meeting goals and objectives. Provides advice to supervisor on significant issues and problems related to work accomplishment. Establishes metrics and utilizes analysis systems to ensure actions are timely and reviewed at critical points. Accepts, amends, or rejects work presented by subordinates. Performs self-assessments and presents detailed and comprehensive reports with any corrective action taken to supervisor. Follows-up to ensure complete and quality resolution of discrepancies. Assesses and revises policies and procedures as needed to find ways to improve quality, timeliness, and efficiency of work.
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.
FLSA Conclusion: Exempt Non Exempt
Position meets the executive exemption.
CONDITIONS OF EMPLOYMENT & NOTES:
1. Work may require access to classified information. Must be able to obtain and maintain the appropriate security clearance.
2. Irregular and overtime hours may be required to support operational requirements or contingencies.
3. The employee may be required to travel in military and/or commercial vehicles to perform temporary duty assignments.
4. The work may require the employee to drive a motor vehicle and if so, an appropriate valid driver’s license is required.
5. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
DCPDS Info Supervisory Level: 2 Position Sensitivity: 2 CyberSecurity Code: NA FM Certification Code: NA Drug Test: Yes Comp Level Code: MFOC This Position Description replaces: D1123000, CRA 04-1024
Upon review, position duties and responsibilities do not total 51% or great FM-related work to require DoD FM Certification, per ARNG program policy. Removed “This is a Financial Management Level Certified position IAW the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, subtitle F-financial management, Section 1599d. Incumbent shall comply with the requirements of this certification program”. 3Aug22 JMM
A. Title, Series & Grade: Supervisory Facility Operations Specialist (Program Management), GS-1640-12
1. USOPM Job Family PCS for Administrative Work in the Equipment, Facilities, and Services Group, GS-1600, May 2003. 2. General Schedule Supervisory Guide, June 1998. 3. Introduction to the Position Classification Standards, “Primary Standard,” Appendix 3, July 1999.
C. Background Information: This position was identified for conversion IAW National Defense Authorization Act FY17.
D. Pay Plan, Series, Title and Grade Determination:
1. Pay Plan: The “paramount requirement” of a position determines if it belongs to the General Schedule (GS) or Federal Wage System (FWS) (reference the Introduction to Position Classification Standards). When the position requires knowledge or experience of an administrative, clerical, scientific, artistic, or technical nature not related to trade, craft, or manual-labor work it is properly allocated to the GS. The primary purpose of this position is of a technical/administrative nature as evidenced in paragraph 2 below. The GS is the proper pay plan.
2. Series: The primary purpose of this position is to program, manage, schedule and direct the operations, maintenance, repair, rehabilitation and improvements to ARNG facilities. This requires administrative and program management skills and abilities and a broad technical knowledge of operating capabilities and maintenance requirements of various facilities and equipment. This is descriptive of the Facility Operations Services Series, as contained in Reference B.1. Therefore, this position is classified to the GS-1640 series.
3. Title: The basic title for positions classified to the GS-1640 series is Facility Operations Specialist. Facility Manager was the title previously used. However, the new Job Family Standard for Administrative Work in the Equipment, Facilities, and Services Group limits the use of “manager” in the title of a position to those positions meeting Factor Level 3-3b in the General Schedule Supervisory Guide as a prerequisite. This position does not meet that criteria. On p. 86 of this new Job Family Standard it states that the use of the term “manager” is discontinued in titling administrative positions having “program management responsibilities” not meeting Manager criteria. Since this position is an administrative position that includes program management responsibilities not meeting the Factor Level 3-3b requirements (but meeting the minimum 25% time requirement for titling as a supervisor) it is considered appropriate to include program management (not Manager) as a parenthetical title. This is done in accordance with instructions found on p. 5 of the standard where it states “Agencies may supplement the basic titles authorized in this standard with parenthetical titles…”. The official title for this position is Supervisory Facility Operations Specialist (Program Management). Facility Manager is reflected in block 16 of the OF-8 as the organizational title for the position.
4. Grade: This position was graded using the GS-1600 series, Reference B.1. Program management/technical duties of the position rather than supervisory duties of the position are grade controlling. The incumbent functions as a first level supervisor over work creditable for base level purposes at or below the GS-11 level. Since the supervisory duties result in a grade at or below the GS-12 (depending on creditable base level), the position is graded according to FES criteria contained in the GS-1600 Job Family Standard rather than under criteria of the General Schedule Supervisory Guide.
Factor 1. Knowledge Required by the Position FL 1-7 1250 Points
-- Extensive technical knowledge and human relations skill to effectively administer all facets of a complex statewide physical plant maintenance program.
-- Extensive background in construction, standard building practices and physical plant management; including construction oversight, inspection, and facility maintenance programs.
-- Comprehensive knowledge of maintenance concepts, principles, and practices concerned with planning, design, and maintenance of ARNG facilities, utilities, fire and intrusion detection, and for streets and parking facilities to include those in geographically separated areas.
-- Ability to function effectively in emergency situations and in an environment of constantly changing priorities.
-- General knowledge of electrical, mechanical and plumbing systems to be able to direct licensed personnel in their specialties.
-- Ability to read and interpret plans and specifications, to coordinate and monitor construction maintenance and repair projects, and formulate budgets.
Fully meets Level 1-7. The incumbent is considered a technical expert regarding the management of state facilities. The position serves as principle advisor to the CFMO and possesses responsibility to represent the state in all Facility Management functions. This position has responsibility for overseeing subordinate supervisors and workers involved in the maintenance, repair, and improvement to state facilities; however, subordinate supervisors are responsible for daily operations and assignments made to assigned workers. The position also oversees, evaluates work, and checks on progress of construction personnel. Incumbent exercises a comprehensive knowledge of maintenance concepts, principles, and practices concerned with planning, design, and maintenance of ARNG facilities, utilities, fire and intrusion detection, and for streets and parking facilities to include those in geographically separated areas. Responsibilities include oversight and implementation of a facilities management program for a variety of facilities, some of which contain their own chiller systems with an industrial size heater and complete sewer disposal plants, etc. The position manages funds for maintenance and repair work in the organization. It identifies requirements, and develops and recommends operating budgets for maintenance and repair programs. It also provides policy guidance regarding the development of program documents and planning documents to support long-range maintenance and construction programs. The incumbent oversees the development of maintenance methods, standards, and techniques; and develops and implements policies and guidance for assisting building and facility managers. Difficult issues must be resolved regarding deficiencies and improvements required, in developing and implementing maintenance concepts and in considering repair and replacement factors. Clear precedent is lacking in many cases that requires the incumbent to perform analyses to resolve issues.
This matches examples described at Level 1-7 of the standard as well as those contained in the Primary Standard.
Factor 2. Supervisory Controls FL 2-4 450 Points
Works under the general supervision of the CFMO. This position is expected to act with a great deal of freedom, within assigned responsibilities, and in accordance with policy and statutory requirements. Uses independent judgment and wide latitude in developing and executing varied and complex programs carried out at widely dispersed locations. Provides the CFMO periodic updates concerning programs and related goals/objectives. Typically, requires guidance by exception concerning specific unusual issues/assignments and possible approaches to projects/controversial issues being discussed with the supervisor. Oversees the work function and resolves conflicts that arise, integrating and coordinating the work. Work is evaluated in terms of overall feasibility, and effectiveness in meeting requirements or achieving desired results Level 2-3 is exceeded. The incumbent has more responsibility for independently planning and carrying out assignments and more independence and freedom for accomplishing assignments than is described at this level.
Level 2-4 is fully met. The supervisor outlines overall objectives. Nature of unusual assignments are discussed with the supervisor as well as possible approaches to projects. Work is planned and accomplished independently and the incumbent has authority to act on own initiative on matters affecting project outcome. The incumbent determines the most appropriate principles, practices, and methods to apply to assignments, including the approach. Keeps supervisor advised of potentially controversial matters or issues having far-reaching implications such as deviations from agency policies, schedule changes, or other actions hindering completion of projects. Completed work is reviewed for soundness of overall approach and effectiveness in dealing with problems.
Factor 3. Guidelines FL 3-4 450 Points Guidelines include DA and NGB regulatory manuals; Federal and state statutory guidance and publications; local, state and Federal codes and standards; manufacturer's catalogs/manuals; and various professional publications. These are very general in nature and require considerable research and adaptation to meet requirements, as there are gaps in specificity. Additional guidance is contained in the various programs and policies established by the Adjutant General and the CFMO. These guidelines are often inapplicable and the incumbent is required to adapt, research for a compromise, or develop new methods to accomplish the work and resolve unique situations. Uses judgment and initiative and resourcefulness in applying/adapting/deviating from established methods, principles and practices to resolve unusual problems. Guidelines are general and in many situations fail to cover unique requirements or give precise solutions to complex problems. Exceeds Factor Level 3-3 where a wide variety of guidelines and reference materials and precedents are used. At this level review, consideration, and interpretation are required but precedents are generally available for dealing with day-to-day problems or issues.
Factor Level 3-4 is fully met. Guidelines are not always directly applicable and are very general regarding agency policy statements and objectives and/or have gaps in specificity. Assignments require considerable interpretation/adaptation in resolving difficult issues and the incumbent must use judgment in researching, interpreting, modifying, and applying guidelines to complex issues and problems and in modifying/developing new methods or in proposing new policies and practices.
Factor 4. Complexity FL 4-5 325 Points Oversees the work of the varied assignments of the function and ensures that all standards are met through reviews and various projects. The work requires extensive interpretation and analysis of laws, regulations, and policies that are continually evolving and is impacted by the requirement to consider state and Federal laws, regulations, and policies in making difficult decisions. Must coordinate with other agencies/entities impacted by the program. Ensures work planning and resourcing for the design of maintenance, repair, rehabilitation, improvement and modernization projects. Judgment is exercised in adapting traditional techniques or evolving new solutions to complex problems. Although a multitude of regulations and directives exist, complex issues arise where individual professional judgment and expertise is required to develop new techniques, criteria, and information to complete projects. Responsible for recognizing the relationship of problems and practices in related disciplines either toward solving, engineering type problems or in determining when it's appropriate to seek expertise and assistance. In addition to the technical complexity, must have the ability to navigate legal and human emotional complexities. Individual must mediate project issues with users, government officials from other Federal and State agencies, the supervisory chain of command, and various political agencies and representatives (city, county, State, Federal), and private organizations. Incumbent must be versed in human relation's interaction techniques. Work is complicated by the diverse geographic area consistent with dispersion of ARNG installations within the state. Exceeds Factor Level 4-4 where many different and unrelated processes and methods are required and seasoned judgment and skill are utilized to interpret data, plan work, or modify methods and techniques.
Because of the variety and complexity of duties, the incumbent must utilize seasoned judgment in varying the approaches and modifying/developing techniques to accomplish assignments. Variables such as aging, change in usage, unanticipated damage, modernization, and change in missions’ impacts on the difficulty and complexity of this assignment. Problems and issues often involve conflicting or incomplete information requiring application of analytical techniques of substantial depth. Processes, approaches, and methodology are uncertain. Fully meets Factor Level 4-5.
Factor 5. Scope and Effect FL 5-4 225 Points The purpose of this position is to program, manage, schedule and direct the operations, maintenance and repair, rehabilitation and improvements to ARNG facilities in a geographically separated area (statewide). This involves work on unusual problems and questions on a regular basis that significantly impacts the program. The incumbent develops and sets policy and guidelines that ensure the present and long-term maintenance and repair, rehabilitation, and improvements of existing state ARNG facilities will meet desired standards for current as well as new missions of the ARNG. Decisions affect the efficiency, effectiveness, economy, safety, adequacy, and aesthetics of all state ARNG facilities and structures throughout the system, which in turn affects the overall readiness of the ARNG. Many of the facilities are utilized not only by the state but by other military organizations outside the state as well as by other agencies and local entities. The effectiveness of the program impacts employees, military members (full & part time) and other individuals utilizing these facilities statewide and has an influence on the morale and productivity of these individuals. Oversees those decisions and approves controversial issues and questions that arise. Meets Factor Level 5-4. Work involves application, adaptation, development, or modification of criteria, principles, and standard methods to resolve complex issues and problems and/or portions of broader studies covering Army National Guard facilities throughout the state and requiring development of detailed procedures and guidelines to supplement existing guidelines for the state. Unusual problems and questions are regularly dealt with that affect a wide range of agency concerns and operations of other agencies and local entities. Work influences decisions made by managers and other employees throughout the state and must be coordinated with other agencies and local entities impacted by the work. Work affects the long-range needs in design, maintenance, and serviceability of Army facilities throughout the state as well as the ARNG’s ability to accomplish its readiness training objectives in support of Federal and state missions.
Factor 6. Personal Contacts & Factor 7. Purpose of Contacts Matrix 3C 180 Points
Personal Contacts Functions as the principal advisor to the CFMO and personnel on matters pertaining to the maintenance and repair of all ARNG facilities. Maintains effective relationships with high-ranking managers, military personnel, state and Federal agency managers, architectural and consulting firms, contracting/service firms. Information required is normally transmitted through oral and written communication, including, but not limited to: personal contacts, reports, memoranda, letters, telephone calls, staff meetings, special committee assignments, and oral presentations to transmit information. Contacts with congressional staff, local and state politicians and legislative assistants, attorneys, arbitration specialists, and senior Army officers are routine Level 3 is met. There are recurring contacts with individuals or groups, both military and civilian, from in and outside the National Guard Bureau, e.g., all levels of management within the state and staff officials at higher headquarters, contractors, project managers, architects, engineers, local officials, etc. Contacts generally take place by appointment, meetings or briefings, or at conferences. Contacts are not always routinely established; the purpose and extent of each contact is different, and the role and authority of each party is normally identified and developed during the course of the contact.
Purpose of Contacts Contacts are made to resolve conflicts between project managers, architects, engineers, and local officials. Contacts also involve those related to litigation, political issues, design firm selection, investigations, inspections, resolving design and/or construction issues and environmental concerns. Advises on and resolves problems, gathers and exchanges information, and coordinates issues throughout all phases of engineering. Level C is fully met. The position requires the incumbent to influence managers or other officials to accept and implement findings and recommendations on program effectiveness and improvements through negotiation or persuasion. Resistance may be encountered on issues such as organizational conflict, competing objectives, or resource problems. Skill is required in approaching these managers/officials to obtain the desired effect.
Factor 8. Physical Demands FL 8-2 20 Points Although the work is often sedentary, it involves regular and recurring field surveys and site visits. Visits involve a considerable amount of physical activity, including walking, climbing and stooping, over rough terrain on construction sites that are not necessarily easily accessible. Exceeds FL 8-1 where work is mainly sedentary, but requiring some walking in work areas and carrying light items.
Meets FL 8-2 where some physical exertion is required such as recurring bending, crouching, stooping, stretching, or reaching as well as long periods of standing. Part of the incumbents work is in an office but a significant amount of time is on site at various facilities throughout the state for the purpose of overseeing construction, maintenance and repair of those facilities where dangers typical of the construction/maintenance environment are ever present.
FL 8-3 involving considerable and strenuous physical exertion is not met.
Factor 9. Work Environment FL 9-2 20 Points While the work is often performed in an office environment, the frequent visits to construction sites during the management phase expose the incumbent to a variety of hazards. These include high noise levels, dust, chemicals, and working equipment. Work is also often performed in formal public settings requiring poise and maturity. Exceeds Level 9-1 where work is usually in an office setting that has adequate light, heat, and ventilation and involves normal everyday risks. Fully meets Factor Level 9-2 involving regular and recurring exposure to moderate risks and discomforts. These are present in the construction/maintenance environment in which a significant amount of the incumbents work is performed. There is a requirement while in this environment to stay continually alert to the surroundings and to take special safety precautions (safety hat/shoes, etc.) to minimize risks. The position does not include high risks from exposure to potentially dangerous situations or unusual environmental stresses as described at Level 9-3 of this factor.
TOTAL POINTS ASSIGNED: 2920 GRADE: GS-12
E. Conclusion: Supervisory Facility Operations Specialist (Program Management), GS-1640-12