Supervisory Certification: I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes relating to appointment and payment of public funds, and that false or misleading statements may constitute violations of such statutes or their implementing regulations.
Supervisor Name: SHARLENE HENDRIX
Reviewed Date: 09/16/2016
Classification Review: This position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
Reviewed By: HEATHER LOAR
Reviewed Date: 09/16/2016
Primary Work Role: VARIES
Additional Work Role 1: VARIES
Additional Work Role 2: VARIES
FLSA Worksheet: NON EXEMPT
FLSA Appeal: NO
Bus Code: VARIES
DCIPS PD: NO
Mission Category: VARIES
Work Category: VARIES
Work Level: VARIES
Acquisition Position: NO
Supervisor Status: VARIES
PD Status: ARCHIVED
CONDITION OF EMPLOYMENT:
Drug Test Required:
Financial Management Certification:
Position Designation: VARIES
Position Sensitivity: VARIES
Security Access: VARIES
Requires Access to Firearms: VARIES
Personnel Reliability Position: VARIES
Information Assurance: VARIES
Financial Disclosure: VARIES
Enterprise Position: VARIES
Competitive Area: VARIES
Competitive Level: VARIES
Career Program: VARIES
Career Ladder PD: NO
Career Pos 1:
Career Pos 2:
Career Pos 3:
Career Pos 4:
Career Pos 5:
Career Pos 6:
Classification of this Position Description (PD) is based on accretion of duties; therefore, this PD should be re-evaluated before being filled.
1. In support of administrative or technical functions in LRC Installation Supply Support Activity (SSA) performs a variety of clerical assistance duties such as: picking up and distributing all official correspondence, incoming and outgoing orders, regulations, messages, letters, listings, other documents and packages, including those with a security classification; opening and sorting incoming mail, reading mail to determine appropriate receiver and routing as required; signing as receiver for parcel post, certified mail, hand carried documents, etc.; preparing outgoing mail for dispatch, ensuring it is properly addressed, and delivering to Post Office or distribution point; receiving a variety of (misrouted, delayed and unaccounted for mail) taking corrective action; maintaining work records; and performing other supply related clerical duties when work load is extensive in the Supply Support Activity (SSA). 35%
2. Operates a motor vehicle in the pick-up and delivery of mail and performing operator maintenance on vehicle. Responsible for delivery by vehicle to Transportation Freight Office, supplies designated as outgoing priority small package freight. Delivery includes the physical handling of each parcel weighing up to 150 pounds. 15%
3. Initiates, prepares count sheets, and posts cyclic, monthly, annual, special, and sensitive item inventories for authorized stockage list (ASL) items including Class II, IIIP, IV, VII, and IX. Monitors all items on hand in the stock record account (SRA) and ensures each item is inventoried at least annually; ensuring a 100% annual inventory. Investigates discrepancies by tracing transaction through the system, reviewing transactions registers, and accountable documents. Creates adjustment documents and ensures any gains or losses are reported and posted to the SRA. Researches and identifies reoccurring errors and takes action to correct errors by specially coding transactions. Processes transactions into Global Combat Support System-Army (GCSS-A). Ensures accountable, auditable records are maintained IAW with applicable Army regulations. Performs automated warehousing location duties; creates, changes, or deletes warehouse locations as required. Establishes and conducts location surveys. Processes ASL receipts verifying quantity received, noting any overages, shortages, and damages; ensuring on hand balances are correct. Processes high-priority walk-through customer requests for issue of on hand stock. 25%
4. Tracks and manages packing materials required to ensure packaging meets requirements established by the Army, DOD, and the Packaging, Storage, and Containerization Center (PSCC) Stock Readiness program. Ensures correct packing materials are on hand to meet the installation mission, special requirements, and supported projects. Reorders packing materials as required for the SSA areas, including Customer Issue, Receiving, Turn-in, POL, Hazmat, and Shipping. Ensures all packing materials meet military and DOD specifications. Maintains a computer database tracking vendors, packing material usage, manpower, and costs. Inputs data, compiles monthly reports, and responds to inquiries pertaining to PSCC Stock Readiness. Researches catalog records, data bases, and other sources to obtain special packaging instructions (SPI) to ensure packages being received, stored, and shipped at the SSA areas are packaged IAW Army, DOD, and PSCC standards to prevent damage and deterioration of the items. Ensures all packing and re-packing is documented, that documentation is prepared correctly, and maintained IAW with PSCC requirements and applicable Army regulations. Assembles and maintains a quick reference file of technical packaging data, SPIs, and other packing publications. 25%
Performs other duties as assigned.
Factor 1. Knowledge Required by the Position – Level 1-3 -- 350 Points
Knowledge of standardized supply regulations, policies, procedures and operations pertaining to Supply Support.
Skilled in use of computer terminal with word processing and data management applications to produce reports and enter, revise, and retrieve data. A working knowledge of supply procedures ranging from standard assignment to resolving recurring problems.
Skill in driving assigned vehicle and ability to obtain drivers' license according to current licensing requirements.
Ability to perform operator maintenance on assigned vehicle.
Receives general technical supervision from the branch chief or Lead Supply Technician, who: (1) makes general work assignments, controls flow of day-to-day work, and explains changes in regulations or procedures; (2) expects employee to independently plan and carry out recurring assignments without specific instructions, but refers deviations, problems, and unfamiliar situations not covered by instruction to supervisor for decision; and (3) spot checks work to ensure finished work and methods are in compliance with instructions or established procedures.
Factor 3. Guidelines – Level 3-2 -- 125 Points
Guidelines consist of DA, TRADOC and local regulations; SOPs; etc., which are detailed and generally applicable to work assignment. The clerk locates and selects the most appropriate guide and makes minor deviations in the selection of ultimate course of action where alternative possibilities are present.
Factor 4. Complexity – Level 4-2 -- 75 Points
Incumbent performs a range of related duties or steps within one or more supply processes which involve no significant problems and conventional methods or techniques are well established and applicable. Need for accuracy and attention to detail requires recognizing differences, selecting different work, adhering to sequential steps or duties or adjusting to different supply needs and desires. Actions taken involve differences in procedures, priorities and required delivery dates, supply documents and status reporting.
Work is characterized by responsibility for carrying out a series of sequential tasks or steps for standardized or prescribed supply processes. Work efforts affect the timeliness, accuracy, reliability and acceptability of further operations in the supply process including meeting customer needs.
Factors 6. & 7. Personal Contacts and Purpose of Contacts – Level 2A -- 45 Points
Personal contacts are with other supply unit personnel in both the immediate and other organizations on Post, suppliers, etc. Contacts are for the purpose of obtaining, clarifying or exchanging information.
The work is primarily sedentary. There may be some walking, standing, bending or carrying of items weighing up to 70 pounds (with assistance).
Factor 9. Work Environment – Level 9-2 -- 20 Points
Works indoors in an adequately lighted, heated and ventilated office. Observance of normal safety practices with office equipment, avoidance of trips and falls, etc., is required. Walking to/from vehicle from designated delivery stops while maintaining all safety practices and observing climactic changes for variances in walking surfaces. Work environment involves moderate risks, working around warehouse equipment, carts, or forklifts. Employee is required to wear safety shoes and other protective gear within the warehouse areas.
TOTAL POINTS: 820 POINT RANGE for GS-04: (655-850) Grade Determination: GS-04
1. Availability Pay Exemption - (e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.
FLSA Conclusion: Exempt Non Exempt
This position follows established policies and procedures and when precedents are lacking, the supervisor provides additional supervision and guidance and therefore does not meet the discretion and independent judgment test.
CONDITIONS OF EMPLOYMENT & NOTES:
1. This position requires the employee drive a motor vehicle and successfully pass an Army approved defensive driving certification course. An appropriate, valid driver's license is required and must be maintained for the position.
2. This position requires lifting and carrying of objects weighing up to 70 pounds and occasionally over 70 pounds with assistance.
Comp Area: &A Comp Level: 000Z BUS Code: AR3016 Lautenberg Amendment: Not Applicable Drug Testing: Not Applicable Position Sensitivity: NS Security Access: 0
SUBJECT: Position Classification Advisory for KA36640, GS-2005-03
OPM PCS SUPPLY CLER & TECH SERIES, GS-2005, MAY 92
2. Current Classification: Supply clerk, (KA36640), GS-2005-03.
3. Background: This position is located in the Logistics Readiness Center, Supply & Services Division, Fort Leonard Wood, Mo. The position description, Supply Clerk, KA36640, GS-2005-03 was classified 28 July 1999, (ref. a) in the one grade interval series, GS-2005. Management requested a position review 14 June 2016 for a possible accretion of duties due to concerns regarding additional duties performed when a new computer system was implemented. Duties numbered 3 and 4 are additional duties identified due to the new computer system.
a. Title and Series Determination: The GS-2005 standard states Supply clerks and technicians perform work in a wide range of systematized supply operations, such as performing records functions in inventory, storage, cataloging, and receipt and control processes. Employees typically do work associated with one of the supply management or operations processes. Correct title for position is as assigned: Supply Clerk, GS-2005.
b. Grade Determination: The GS-2005 series is written in the Factor Evaluation System (FES) format, under which factor levels and accompanying point values are to be assigned for each of the following nine factors, and the total points supporting a grade level by use of the grade conversion table in the Classification Standard. For a position to warrant a given factor level and point value, it must be fully equivalent to the overall intent of the selected factor-level. If the position fails in any significant aspect to meet a particular factor-level description, the point value for the next lower factor level must be assigned.
Factor 1, Knowledge required by the position
This factor measures the nature and extent of information or facts an employee must understand to do acceptable work (e.g., steps, procedures, practices, rules, policies, theories, principles, and concepts) and the nature and extent of the skills necessary to apply that knowledge.
Assignments at Level 1-2 requires knowledge of basic or commonly applied rules, procedures, or operations typically requiring limited training and experience. Knowledge of computer systems and personal computer or terminal operation is used for basic entry and retrieval operations. The knowledge required for this position exceeds Level 1-2 whereby the duties performed require a higher level of training and experience to fully meet the processing, inventory, and error investigation requirements.
Assignments at Level 1- 3 require knowledge of standardized supply regulations, policies, procedures, or other instructions relating to the specific functions assigned. Most positions require familiarity with one or more automated supply data bases to enter, correct, and retrieve recurring reports and to structure and retrieve specialized reports. Employees use a sound working knowledge of the structure of the local supply organization and the organizations serviced. Employees use this knowledge and ability to perform a range of standard clerical assignments and to resolve recurring problems.
The knowledge required for this position meets Level 1-3. The outlined duties require the employee have a greater than basic knowledge of supply policies, regulations, and procedures to carry out the mission. This position entails the use of multiple supply tracking systems to include the Global Combat Support System-Army (GCSS-A), Packaging, Storage, and Containerization Center (PSCC), and existing Microsoft Excel spreadsheets. The employee monitors inventory, initiates survey, orders materials, and resolves recurring problems by following standardized procedures.
The position does not meet Level 1-4. The duties are not complex enough to warrant a thorough knowledge of policies and procedures and the employee is not required to deal with or reconstruct complex transactions.
This factor is assigned Level 1-3 and 350 points are credited.
Factor 2, Supervisory controls
This factor measures the nature and extent of supervision exercised over the position, the employee’s responsibility, and the review of completed work.
Work performed at Level 2-1 is closely controlled, under the technical supervision of a supervisor and typically involves routine, repetitive tasks. Instructions for unusual or new assignments are given on a task basis. The employee’s level of responsibility and expectation to work mostly independently exceeds Level 2-1.
At Level 2-2 work is performed under the technical guidance of a supervisor who issues general work assignments, controls flow of day-to-day work, and explains major changes in regulations or procedures. The employee uses initiative in carrying out recurring assignments independently without specific instruction, but refers deviations, problems, and unfamiliar situations to the supervisor.
This position meets Level 2-2. Duties such as monitoring authorized stock list items and researching recurring errors and taking actions to correct the errors are carried out independently in accordance with previous training and instruction. Employee is expected to respond to inquiries and establish and conduct surveys and inventories when needed.
The position does not meet Level 2-3. While the employee does complete some tasks independently, the supervisor handles deviations, problems and unusual situations. The employees work is reviewed for technical accuracy and the methods to complete the work are outlined in detail.
This factor is assigned Level 2-2 and 125 points are credited.
Factor 3, Guidelines Concur with current classification – Level 3-2, 125 points credited.
Factor 4, Complexity Concur with current classification – Level 4-2, 75 points credited.
Factor 5, Scope and Effect Concur with current classification – Level 5-2, 75 points credited.
Factor 6 & 7, Personal Contacts and Purpose of Contacts Concur with current classification – Level 2a, 45 points credited.
Factor 8, Physical Demands
This position requires the employee to carry, with assistance, items weighing up to 70 pounds. The requirement does not fit Level 8-1 which states no physical demands are required to perform the work. The carrying requirement does match Level 8-2 which requires some physical exertion such as long periods of standing; walking over rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching, reaching; or similar activities.
This factor is assigned Level 8-2 and 20 points are credited.
Factor 9, Work Environment
The employee that fills this position is assigned a desk in a heated, lighted, ventilated office but is also required to spend a portion of the work day in a warehouse environment. The warehouse involves moderate risks or discomforts which require special safety precautions. The employee may be required to use protective clothing or gear such as masks, gowns, safety shoes, goggles, hearing protection, and gloves. This work environment fully meets Level 9-2. This factor is assigned Level 9-2 and 20 points are credited.
Summary of FES Factors
Factor Level Points 1. Knowledge required by position 1-3 350 2. Supervisory controls 2-2 125 3. Guidelines 3-2 125 4. Complexity 4-2 75 5. Scope and Effect 5-2 75 6 & 7. Personal contacts/purpose 2-A 45 8. Physical Demands 8-2 20 9. Work Environment 9-2 20 Total 835 A total of 835 points falls within the GS-04 range (655-850) on the grade conversion table in the GS-2005 standard. Therefore, this position duties are graded at the GS-04 level.
5. Classification conclusion: The correct grade for the level of work is GS-04. This work unit within the organization currently includes one GS-07 Supply Technician, two WG-05 Material Handlers and one GS-03 Supply Clerk. The additional duties added to the GS-2005-03 position were the result of technology changes (new computer system) and general organization downsizing. The other candidates within the work unit have different types of duties (unloading trucks, rotating stock etc.) that are not compatible with the additional duties assigned to the GS-03 and therefore it is not appropriate to reassign those duties to the other candidates. Accretion of duties are found to be warranted. The correct classification for this position is: Supply Clerk, GS-2005-04.