DESCRIPTION OF MAJOR DUTIES AND RESPONSIBILITIES:
Performs duties under the general direction of the supervisor who outlines program objectives and is available for discussion of complicated and unprecedented matters. Incumbent's work is evaluated in terms of compliance with baseline standards as measured against established metrics, as well as program accomplishments and effectiveness. Majority of assignments are performed independently.
Serves as a Child and Youth Development (CYS) Coordinator of a large CYS Program (minimum 1000 actual child/youth spaces in facility-based and FCC programs AND at least Level two sports program) with responsibility for the operation, integration, coordination, and oversight of installation Child Development Programs, Youth Programs, Liaison, Education Support, Outreach Services Programs, and Army Sponsored Community-Based Programs (Army Child Care in Your Neighborhood; Army School-Age Programs in Your Neighborhood; Army Youth Programs in Your Neighborhood) serving children and youth birth - 18 years IAW all applicable regulations and standards. Applies extensive, professional knowledge to plan, implement, and supervise a comprehensive program that promotes positive growth and development of children and youth. Provides program oversight and accountability for the performance of staff and the safety and well being of children and youth IAW Department of Defense (DoD), Army and local policies and standards. Ensures staff follow risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.). Develops policies, procedures and SOPs to support program goals.
Coordinates the Installation Child and Youth Evaluation Team (ICYET) composed of a command representative, and installation regulatory agency representatives, e.g., fire marshal, medical advisor, safety officer, facility engineer, dietitian, a parent, an off post child development professional and additional team members as designated by the command which conducts an internal review to identify the level and quality of programs/services and assesses compliance with DoD and Army standards for child care. Collects and analyzes individual CYS program data to determine adequacy and effectiveness of installation CYS program. Take actions required to attain resources/implement policies to meet command objectives and ICYET recommendations.
Implements and monitors Department of Army (DA) policies to include CYPPP guidance, fee policies, program registration/enrollment, baseline standards and benchmarks, Key Management Controls and space utilization goals. Develops operational procedures to anticipate installation needs and trends and documents results on the CYS Operations Plan.
As an Army CYS Senior Leader, tests, evaluates and provides input on at least one Army CYS pilot program at all times. Serves on CYS Senior Leader workgroups to review changes in policy or programming before implementation Army-wide.
Oversees expansion of new Garrison CYS program initiatives to include major and multiple new construction projects, renovation of existing facilities, expansion of program in off-post locations, and developing innovative "cutting edge" child care options that may be replicated throughout the Army.
Recruits and hires qualified personnel utilizing Army CYS Standard Position Descriptions. Supervises program administrators and/or directors/managers; CYS Specialists, CYS Trainers and other staff assigned directly to CYS and evaluates employees based on established performance standards. Provides appropriate staff professional recognition and/or disciplinary action. Visit programs during all hours of operation on a regular basis. Supports and budgets for staff annual training requirements. Ensures timely personnel actions. Provides training for employees as required.
Coordinates management of funds and resources to include developing the annual budget for the installation CYS program that includes submission and prioritization of all program component requirements. Requirements include Appropriated Funds (APF) and Nonappropriated Funds (NAF), personnel, equipment and supplies, travel, training, contracted services, rentals, investments, and capital expenditures. Projects quarterly expenditures and monitors all installation CYS program operations in consonance with funds allocated. Approves purchases of facility, program, and playground supplies, equipment and furnishings.
Ensures CYS management staffs work cooperatively to ensure seamless service and continuity of quality options for all children and youth. Serves as Chief of the CYS Program Plan Team to develop written strategies for program improvement. Initiates and maintains partnerships with both on- and off-post organizations serving children and youth.
Initiates and maintains partnerships with both on- and off-post local schools.
Oversees CYS food service program to ensure compliance with all applicable Army and USDA food program policies and procedures to include proper meal components and food service/preparation and storage. Ensures nutritionally balanced meals and/or snacks are provided.
Establishes and maintains an active program of parental involvement, providing parent education opportunities and encouraging parent observation and participation. Ensures parent representation on CYS Parent and or Parent/Youth council and Child and Youth Evaluation Team. Conducts annual parent/parent-youth satisfaction surveys and analyzes results.
Procures supplies and equipment to support program goals and objectives.
Works closely with local community youth serving organizations and child care resource and referral agencies to establish off-post child care and youth spaces as part of the Army Child Care/School-Age Care in your Neighborhood program.
Interfaces with local school board representatives to establish state run Pre-Kindergarten Programs in CYS programs or establishes official CYS Sponsored Pre-Kindergarten Programs.
Serves as Subject Matter Expert on installation child and youth services issues. Prepares reports, surveys, and briefings for command and installation on matters pertaining to CYS. Supports all EEO and AA objectives.