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ARMY NAF STANDARDIZED
POSITION DESCRIPTION

 

PD#: 1442

Sequence#: VARIES

Replaces PD#:

CYS COORDINATOR

NF-1701-05

 

POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION

Citation 1: OPM PCS GEN EDUC & TRNG SERIES, GS-1701, OCT 91
Citation 2: NAF PERSONNEL POLICY, AR 215-3, CHAPTER 3, 29 AUGUST 2019

Classification/Job Grading Certification:  I certify that this position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.

 

Classified By: NAF GENERIC

Classified Date: 03/16/2007

POSITION INFORMATION:

FLSA: EXEMPT

Career Field:  

Program Code: VARIES

Bus Code: VARIES

Region: NAF

Financial Disclosure:  

PD Status: VERIFIED

CONDITION OF EMPLOYMENT:

Drug Test Required: VARIES

Position Designation:VARIES

Position Sensitivity: VARIES

Security Access: VARIES

Emergency Essential: VARIES

Investigation: 

DEVELOPMENTAL ASSIGNMENT:

Career Ladder PD:  

Target Grade/FPL:  

Career Pos 1:

Career Pos 2:

Career Pos 3:

Career Pos 4:

Career Pos 5:

Career Pos 6:

DESCRIPTION OF MAJOR DUTIES AND RESPONSIBILITIES:

SUPERVISORY CONTROLS:

Performs duties under the general direction of the supervisor who outlines program objectives and is available for discussion of complicated and unprecedented matters. Incumbent's work is evaluated in terms of compliance with baseline standards as measured against established metrics, as well as program accomplishments and effectiveness. Majority of assignments are performed independently.

MAJOR DUTIES:

Serves as a Child and Youth Development (CYS) Coordinator of a large CYS Program (minimum 1000 actual child/youth spaces in facility-based and FCC programs AND at least Level two sports program) with responsibility for the operation, integration, coordination, and oversight of installation Child Development Programs, Youth Programs, Liaison, Education Support, Outreach Services Programs, and Army Sponsored Community-Based Programs (Army Child Care in Your Neighborhood; Army School-Age Programs in Your Neighborhood; Army Youth Programs in Your Neighborhood) serving children and youth birth - 18 years IAW all applicable regulations and standards. Applies extensive, professional knowledge to plan, implement, and supervise a comprehensive program that promotes positive growth and development of children and youth. Provides program oversight and accountability for the performance of staff and the safety and well being of children and youth IAW Department of Defense (DoD), Army and local policies and standards. Ensures staff follow risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.). Develops policies, procedures and SOPs to support program goals.

Coordinates the Installation Child and Youth Evaluation Team (ICYET) composed of a command representative, and installation regulatory agency representatives, e.g., fire marshal, medical advisor, safety officer, facility engineer, dietitian, a parent, an off post child development professional and additional team members as designated by the command which conducts an internal review to identify the level and quality of programs/services and assesses compliance with DoD and Army standards for child care. Collects and analyzes individual CYS program data to determine adequacy and effectiveness of installation CYS program. Take actions required to attain resources/implement policies to meet command objectives and ICYET recommendations.

Implements and monitors Department of Army (DA) policies to include CYPPP guidance, fee policies, program registration/enrollment, baseline standards and benchmarks, Key Management Controls and space utilization goals. Develops operational procedures to anticipate installation needs and trends and documents results on the CYS Operations Plan.

As an Army CYS Senior Leader, tests, evaluates and provides input on at least one Army CYS pilot program at all times. Serves on CYS Senior Leader workgroups to review changes in policy or programming before implementation Army-wide.

Oversees expansion of new Garrison CYS program initiatives to include major and multiple new construction projects, renovation of existing facilities, expansion of program in off-post locations, and developing innovative "cutting edge" child care options that may be replicated throughout the Army.

Recruits and hires qualified personnel utilizing Army CYS Standard Position Descriptions. Supervises program administrators and/or directors/managers; CYS Specialists, CYS Trainers and other staff assigned directly to CYS and evaluates employees based on established performance standards. Provides appropriate staff professional recognition and/or disciplinary action. Visit programs during all hours of operation on a regular basis. Supports and budgets for staff annual training requirements. Ensures timely personnel actions. Provides training for employees as required.

Coordinates management of funds and resources to include developing the annual budget for the installation CYS program that includes submission and prioritization of all program component requirements. Requirements include Appropriated Funds (APF) and Nonappropriated Funds (NAF), personnel, equipment and supplies, travel, training, contracted services, rentals, investments, and capital expenditures. Projects quarterly expenditures and monitors all installation CYS program operations in consonance with funds allocated. Approves purchases of facility, program, and playground supplies, equipment and furnishings.

Ensures CYS management staffs work cooperatively to ensure seamless service and continuity of quality options for all children and youth. Serves as Chief of the CYS Program Plan Team to develop written strategies for program improvement. Initiates and maintains partnerships with both on- and off-post organizations serving children and youth.

Initiates and maintains partnerships with both on- and off-post local schools.

Oversees CYS food service program to ensure compliance with all applicable Army and USDA food program policies and procedures to include proper meal components and food service/preparation and storage. Ensures nutritionally balanced meals and/or snacks are provided.

Establishes and maintains an active program of parental involvement, providing parent education opportunities and encouraging parent observation and participation. Ensures parent representation on CYS Parent and or Parent/Youth council and Child and Youth Evaluation Team. Conducts annual parent/parent-youth satisfaction surveys and analyzes results.

Procures supplies and equipment to support program goals and objectives.

Works closely with local community youth serving organizations and child care resource and referral agencies to establish off-post child care and youth spaces as part of the Army Child Care/School-Age Care in your Neighborhood program.

Interfaces with local school board representatives to establish state run Pre-Kindergarten Programs in CYS programs or establishes official CYS Sponsored Pre-Kindergarten Programs.

Serves as Subject Matter Expert on installation child and youth services issues. Prepares reports, surveys, and briefings for command and installation on matters pertaining to CYS. Supports all EEO and AA objectives.

QUALIFICATION REQUIREMENTS:

Successful completion of an undergraduate Degree that included or was supplemented by major study (at least 24 semester hours) in the fields appropriate (child development, early childhood education, home economics (with early childhood emphasis), elementary education, or other fields appropriate to the position to be filled.
OR

A combination of education and experience - courses equivalent to a major in a subject matter field (24 semester hours) appropriate to the position (see above), plus appropriate experience or additional course work that provided knowledge comparable to that normally acquired through the successful completion of the 4-year course of study described above.
In addition candidates must possess:
1. Twenty-four (24) months of professional experience in managing at least 2 CYS programs (FCC, SAS, etc.) to include one year of responsibility of a center based child or youth program facility. This experience must be equivalent in difficulty and complexity to the next lower level to include the following: experience working with regulatory, personnel, funding, and budgeting proponents. Knowledge of management analysis, personnel development, and APF and NAF funding and oversight relationship to CYS programs.
2. Ability to plan and organize work, analyze problems to identify significant factors, gather pertinent data and recognize solutions.
3. Comprehensive oral and communications skills and analytical writing skills. Ability to present ideas and proposals to a variety of audiences.

CONDITIONS OF EMPLOYMENT:

Subject to satisfactory completion of all pre-employment checks in accordance with AR 215-3, para.2 to include a Child Care Tier 1 background investigation. The Crime Control Act must be successfully completed and maintained. Must have current health assessment which documents good mental and physical health, freedom from communicable disease, and immunizations IAW current Army and DoD policy to include annual influenza vaccinations. Satisfactory completion of training requirements. Travel to on and off post locations required. Job requires working both in and out of doors.

EVALUATION:

FLSA DETERMINATION:

Fair Labor Standards Act (FLSA) Determination:

 
1. Availability Pay Exemption - e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
  Note: Shared supervision or “matrix management” responsibility for a project team does not meet the above criteria. Limited "assistant manager" functions or "acting in the absence" of the manager does not meet the above criteria.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.

FLSA Conclusion:
EXEMPT
NON EXEMPT

FLSA Comments/Explanations: