POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION
Citation 1: OPM PCS CONTRACTING SERIES, GS-1102, DEC 83 Citation 2: NAF PERSONNEL POLICY, AR 215-3, CHAPTER 3, 29 AUGUST 2019
Classification/Job Grading Certification: I certify that this position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
The incumbent serves as a Contract Specialist within the U.S. Army Installation Management Command performing work for both pre-award and post-award functions under technical supervision of a leader or supervisor. Work is performed with assignments designed for advancement toward working more complex procurement actions. Upon meeting training and competency requirements, the incumbent will be non-competitively reassigned to Contract Specialist (Senior Level), PD #18907.
Performs contracting and procurement functions regarding service, supply, and/or construction contracts. The incumbent is responsible for planning, developing and managing contractual actions for non-complex functional areas and/or for procurements that are recurring.
Reviews requirement package for completeness, accuracy, and compliance with administrative, regulatory and procedural requirements. Analyzes requirements to determine appropriate method of procurement and type of contract most favorable to the NAFI. Works with customer to further develop acquisition plans, requirements, and evaluation criteria for source selection. Develops solicitation and contract in accordance with regulatory requirements and performs the full range of source selection applicable to each procurement.
Performs contract administration functions for all assigned contracts. Makes determination or recommendations on payment terms, control of Government furnished property, change orders, contractor claims, excusable delays and mutual mistakes. With guidance, performs all contract termination functions to include assigning settlement agreements.
Monitors contractor performance to ensure full compliance with contract terms, conditions, and specifications. May assign and work with COR monitoring performance. Performs job-site visits as necessary to conduct special compliance checks. Performs contract closeout upon completion.
Ensures that all memorandums and other pertinent procurement documents are prepared adequately and accurately in accordance with policy and regulation. Keeps the Chief or team leader current with up-to-date status of actions and provides information for various management information reports and input for the Strategic Plan. Uses automated acquisition systems, Microsoft Windows, Word, Excel, Outlook, and other software as required.
Provides customers and contractors with special instructions on procurement issues and responds to questions on routine contracting matters. Monitors work in progress as appropriate to assess quality and quantity according to standards established by the Branch or Division Chief. Maintains effective and supportive relationships and takes initiative to resolve areas of disagreement. Handles difficult situations with tact and diplomacy.
The incumbent may serve as a warranted Contracting Officer within prescribed limits. May perform the duties of Team Leader as required. Assists other division members as needed and works on developmental assignments for more complex contract actions or special projects.
Qualified candidates will possess work experience performing duties equivalent in scope and complexity to the next lower grade level to include: 1. Experience applying contracting principles, regulations, laws, and procedures needed to perform pre-award and post-award procurement for actions that are non-complex. 2. Experience managing the full source selection process. 3. Must have experience in technical writing pertaining to documents such as contracts, acquisition plans, source selection documentation, or other correspondence with stakeholders. 4. Experience applying contract administration principles and practices needed to monitor contractor performance, manage Contract Officer Representatives, or to solve problems related to matters such as contract modifications, disputes, payments, performance issues, or similar.
Preferred candidates will possess a bachelor’s degree which included a minimum of 24 semester hours of business courses, Certified Professional Contracts Manager, Defense Acquisition Workforce Improvement Act Level II/II in contracting or other applicable professional certification.
CONDITIONS OF EMPLOYMENT:
Position requires occasional travel. Incumbent must submit a Financial Disclosure Statement, OGE-450, Executive Branch Personnel Confidential Financial Disclosure Report, upon entering the position and annually, in accordance with DoD Directive 5500-7-R, Joint Ethics Regulation, dated 30 August 1993. Subject to satisfactory completion of all pre-employment checks in accordance with AR 215-3, para.2 to include a Tier 1 background investigation.
Fair Labor Standards Act (FLSA) Determination:
Availability Pay Exemption - e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
Customarily and regularly directs 2 or more employees, AND
Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
Note: Shared supervision or “matrix management” responsibility for a project team does not meet the above criteria. Limited "assistant manager" functions or "acting in the absence" of the manager does not meet the above criteria.
Professional work (primary duty)
Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.