POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION
Citation 1: OPM PCS CONTRACTING SERIES, GS-1102, DEC 83 Citation 2: NAF PERSONNEL POLICY, AR 215-3, CHAPTER 3, 29 AUGUST 2019
Classification/Job Grading Certification: I certify that this position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.
The incumbent serves as a Contract Specialist within the U.S. Army Installation Management Command using simplified acquisition techniques and methods in performing both pre-award and post-award functions. Work is performed with assignments designed for advancement to higher levels of performance under a high level of technical supervision. Upon meeting training and competency requirements, the incumbent will be non-competitively reassigned to Contract Specialist Skill Level (PD# 18908) or Senior Level (PD# 18907).
Performs contracting and procurement functions to purchase supplies and services using simplified acquisition techniques and methods. The incumbent is responsible for preparing and issuing solicitations and negotiating the award for typically commercial off the shelf supplies and services, such as purchase orders, delivery orders, simplified acquisitions, blanket purchase agreements and purchase card orders.
Reviews requirements package for completeness, accuracy, and compliance with administrative, regulatory, and procedural requirements. Analyzes requirements to determine appropriate method of procurement and type of contract most favorable to the NAFI. Develops and issues solicitations, evaluates bids or offers, and prepares and issues documentation to support purchase decision and contract award. Maintains effective and supportive relationships with internal and external customers and takes initiative to resolve areas of disagreement. Handles difficult situations with tact and diplomacy.
Maintains complete contract file and performs contract administration functions for all assigned purchases. Monitors contractor performance to ensure full compliance with contract terms, conditions, and specifications. Performs job-site visits as necessary to conduct special compliance checks. Performs contract closeout upon completion.
The incumbent may serve as a warranted Contracting Officer within prescribed authority limits. Assists other division members as needed and participates in developmental assignments for more complex contract actions. May perform the duties of Acting Team Leader as required. Uses automated acquisition systems, Microsoft Windows, Word, Excel, Outlook, and other software as required to perform duties.
Qualified candidates will possess experience performing duties equivalent in scope and complexity to the next lower grade level to include:
1. Experience demonstrating knowledge of basic acquisition regulations, policies, laws, and techniques for simplified acquisitions. 2. Experience applying simplified acquisition contracting principles, techniques, methods, and procedures of contracting.
3. Experience evaluating offers for responsiveness, price reasonableness, and responsibility. 4. Basic knowledge of sources of Government supply and services, including established and mandatory sources.
Preferred candidates will possess a bachelor’s degree which included a minimum of 24 semester hours of business courses, Certified Professional Contracts Manager, Defense Acquisition Workforce Improvement Act Level II/II in contracting or other applicable professional certification.
CONDITIONS OF EMPLOYMENT:
Subject to satisfactory completion of all pre-employment checks in accordance with AR 215-3, para.2 to include a Tier 1 background investigation.
Fair Labor Standards Act (FLSA) Determination:
Availability Pay Exemption - e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
Customarily and regularly directs 2 or more employees, AND
Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
Note: Shared supervision or “matrix management” responsibility for a project team does not meet the above criteria. Limited "assistant manager" functions or "acting in the absence" of the manager does not meet the above criteria.
Professional work (primary duty)
Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.