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ARMY NAF STANDARDIZED
POSITION DESCRIPTION

 

PD#: 22669

Sequence#: VARIES

Replaces PD#:

ADMINISTRATIVE SUPPORT ASSISTANT (CYS)

NF-0303-03

 

POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION

Citation 1: OPM PCS MISC CLERK & ASST SERIES, GS-303, NOV 79
Citation 2: NAF PERSONNEL POLICY, AR 215-3, CHAPTER 3, 29 AUGUST 2019

Classification/Job Grading Certification:  I certify that this position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.

 

Classified By: NAF GENERIC

Classified Date: 03/08/2019

POSITION INFORMATION:

FLSA:  

Career Field:  

Program Code: VARIES

Bus Code: VARIES

Region: NORTH CENTRAL

Financial Disclosure:  

PD Status: VERIFIED

CONDITION OF EMPLOYMENT:

Drug Test Required: VARIES

Position Designation:VARIES

Position Sensitivity: VARIES

Security Access: VARIES

Emergency Essential: VARIES

Investigation: 

DEVELOPMENTAL ASSIGNMENT:

Career Ladder PD:  

Target Grade/FPL:  

Career Pos 1:

Career Pos 2:

Career Pos 3:

Career Pos 4:

Career Pos 5:

Career Pos 6:

DESCRIPTION OF MAJOR DUTIES AND RESPONSIBILITIES:

Works in one or more Child and Youth Services locations including facilities, programs, and/or administrative offices. Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff. Takes messages or personally provides desired information.

Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building. Notifies manager if there are concerns regarding health and safety to children and youth during admittance/departure.

Registers/terminates children/youth into or out of the CYS program and/or waiting list database.
Utilizes the Child and Youth Management System (CYMS) to record individual transactions for customers and to enter data into predefined categories for reports and tracking. Assists CYS trainers with entering completed staff training into CYMS.

Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations. Refers to agency regulations and other typical office reference materials to ensure proper format, grammatical accuracy, and correct terminology.

Maintains records, files, statistical data, and suspense system. Helps prepare requests for personnel action and tracks background suitability checks. Assists in maintaining leave and time and attendance records. Monitors office inventory and prepares invoices, supply, and equipment requests. Prepares invoices and maintains records and assists with key control.

Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Parent and Outreach Services to track program vacancies and occupancy rates.

QUALIFICATION REQUIREMENTS:

Experience working in a professional office setting which required administrative and clerical skill in managing filing systems and maintaining documents, such as attendance records and official correspondence. Must possess experience demonstrating customer service and business communication skills. Must possess a demonstrated knowledge of correct grammar and composition techniques needed to accurately prepare written material from a variety of sources.

Must possess demonstrated proficiency in using computers for various applications to include Microsoft Office Suite (i.e., Windows, Word, Power Point, Excel, and Outlook). Experience entering and maintaining information into automated databases.

At least 1 year experience equivalent to the next lower grade level NF-02.

Highly qualified candidates will possess experience utilizing automated systems for childcare operations.

CONDITIONS OF EMPLOYMENT:

Satisfactory completion of pre-employment background checks in accordance with AR 215-3, 2-15.m., and a Child Care Tier 1 background investigation is required. Must have current health assessment which documents good mental and physical health, freedom from communicable disease, and immunizations IAW current Army and DoD policy including annual influenza vaccinations. Successful completion of training requirements and demonstrated on the job competency is required. Travel to on and off post locations required.

EVALUATION:

FLSA DETERMINATION:

Fair Labor Standards Act (FLSA) Determination:

 
1. Availability Pay Exemption - e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
  Note: Shared supervision or “matrix management” responsibility for a project team does not meet the above criteria. Limited "assistant manager" functions or "acting in the absence" of the manager does not meet the above criteria.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.

FLSA Conclusion:
EXEMPT
NON EXEMPT

FLSA Comments/Explanations: