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ARMY NAF STANDARDIZED
POSITION DESCRIPTION

 

PD#: AM315

Sequence#: VARIES

Replaces PD#:

CYS ASSISTANT DIRECTOR

NF-1701-03

 

POSITION CLASSIFICATION STANDARDS USED IN CLASSIFYING/GRADING POSITION

Citation 1: OPM PCS GEN EDUC & TRNG SERIES, GS-1701, OCT 91
Citation 2: NAF PERSONNEL POLICY, AR 215-3, CHAPTER 3, 29 AUGUST 2019

Classification/Job Grading Certification:  I certify that this position has been classified/graded as required by Title 5, U.S. Code in conformance with standard published by the U.S. Office of Personnel Management or if no published standards apply directly, consistently with the most applicable published standards.

 

Classified By: MARGARET STROBEL

Classified Date: 10/27/2003

POSITION INFORMATION:

FLSA:  

Career Field:  

Program Code: VARIES

Bus Code: VARIES

Region: NAF

Financial Disclosure: NO

PD Status: VERIFIED

CONDITION OF EMPLOYMENT:

Drug Test Required: VARIES

Position Designation:VARIES

Position Sensitivity: VARIES

Security Access: VARIES

Emergency Essential: VARIES

Investigation: 

DEVELOPMENTAL ASSIGNMENT:

Career Ladder PD: NO

Target Grade/FPL:  

Career Pos 1:

Career Pos 2:

Career Pos 3:

Career Pos 4:

Career Pos 5:

Career Pos 6:

DESCRIPTION OF MAJOR DUTIES AND RESPONSIBILITIES:

SUPERVISORY CONTROLS:

Performs duties under the general direction of the CYS Director, who outlines program objectives and is available for discussion of complicated and unprecedented matters. Incumbent's work is evaluated in terms of compliance with baseline standards as measured against established metrics, as well as program accomplishments and effectiveness. Majority of assignments are performed independently with technical assistance from the CYS Facility/Program Director when required.

MAJOR DUTIES:

Serves as a Child and Youth Services (CYS) Assistant Director of a Level 1 - 3 (small to large size) CYS Program with responsibility for assisting the supervisor in the operation of an assigned CYS program IAW all applicable regulations and standards. Acts as Director in Director's absence. Applies professional knowledge to plan, implement, and supervise a comprehensive program that promotes positive growth and development of children and youth. Ensures facility/outdoor venues maintain appropriate standards for condition and sanitation. Provides program oversight and accountability for the performance of assigned staff and the safety and well being of children and youth IAW DoD, Army and local policies and standards. Ensures assigned staff follow risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.). Monitors and analyzes adult/participant ratio sheets to ensure proper staffing policies are enforced. Prepares work schedules for assigned staff to meet ratio and group size requirements. Ensures children/youth are appropriately supervised at all times. Develops policies, procedures and SOPs to support program goals.

Serves as a member of the Installation Child and Youth Evaluation Team to ensure compliance with health, fire, safety, facility and program regulatory requirements and CYS baseline standards. Assists in maintaining DoD/Army certification for assigned program areas, and helps ensure program achieves and retains national accreditation or Army equivalent and maintains accreditation/Army equivalent standards.

Assists in complying with DA guidance to include CYPPP, fee policies, program registration/enrollment, and baseline standards and benchmarks, and provides input on installation needs and trends to CYS Program Director for inclusion in the CYS Operations Plan.

Initiates requests for recruitments utilizing Army CYS Standard Position Descriptions. Supervises and evaluates employees based on established performance standards as required. Provides appropriate staff professional recognition and/or disciplinary action. Recommends assigned staff for promotion IAW Child and Youth Personnel Pay Program (CYPPP) guidelines. Conducts written observations of staff during all hours of operation, and evaluates employees based on established performance standards. Supports and budgets for staff annual training requirements (i.e., credentials, certifications and training for professional management staff). Ensures timely submission of personnel actions. Provides training for employees as required.

Assists supervisor in developing program budget. Manages assigned program areas to budget. Conducts written analyses of budget variances, and Prepares justification for funding of program resource requirements. Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.

Monitors food service program for assigned area ensuring compliance with all applicable Army and USDA food program policies and procedures to include proper meal components and portion sizes. Provides input for changes in menus based on child/youth and parental suggestions. Maintains food program records as required.

Implements an active program of parental involvement, providing parent education opportunities and encouraging parent observation and participation. Encourages parent representation on CYS Parent and or Parent/Youth council and Child and Youth Evaluation Team. Assists in conducting annual parent/parent-youth satisfaction surveys and analyzing results. Supervises volunteers and assigns roles as required.

Recommends the procurement of supplies and equipment. Arranges for bus transportation of children/youth as required. Provides input for information papers and briefings upon request.

Works cooperatively with other CYS Managers to ensure seamless service and continuity of quality options for all children and youth. Serves as member of the CYS Program Plan Team to develop written strategies for program improvement. Supports all EEO and AA objectives.

May certify and supervise up to 9 CYS satellite homes IAW all applicable Family Child Care policies and procedures as required.

May be required to perform health related practices as reasonable accommodation for children with disabilities.


QUALIFICATION REQUIREMENTS:

1. Successful completion of a 4-year college or university degree with a major course of study which directly relates to the appropriate CYS field consistent with:
- For positions in Child Development Facilities: The education must have been in child development, early childhood education, home economics (early childhood emphasis), elementary education, special education or other fields appropriate to the position to be filled such as related behavioral science. - For positions in Youth Facilities: The education must have been in youth development, youth administration, education, home economics, physical education, elementary education, special education or other fields appropriate to the position to be filled such as related behavioral science.

2. In addition to the basic requirements stated above the following is required:
- Experience that involved teaching children or other work that demonstrated the ability to perform the duties of the position. - Ability to select, train, and supervise childcare and preschool employees, family childcare providers, or other care-giving adults.
- Ability to develop and implement child development programs, including family day care programs, part-day preschool programs, and before and after school programs.
- The ability to plan and organize work, analyze problems to identify significant factors, gather pertinent data and recognize solutions. - Must possess comprehensive oral and communications skills and analytical writing skills, and the ability to present ideas and proposals to a variety of audiences.

OR

1. Successful completion of at least 24 semester hours in a major course of study in education or appropriate CYS field as indicated above, plus appropriate work experience that provided knowledge skills and abilities directly related to the duties described.

2. In addition to the basic requirements stated above the following is required:
- 3 months of directly related work experience teaching children or similar work equivalent to at least the next lower grade or level requiring application of the knowledge, skills, and abilities of the position to be filled. - Ability to develop and implement child development programs, including family day care programs, part-day preschool programs, and before and after school programs. - The ability to plan and organize work, analyze problems to identify significant factors, gather pertinent data and recognize solutions. - Must possess comprehensive oral and communications skills and analytical writing skills, and the ability to present ideas and proposals to a variety of audiences.

CONDITIONS OF EMPLOYMENT:

Subject to satisfactory completion of all pre-employment checks in accordance with AR 215-3, para.2 to include a Child Care Tier 1 background investigation. The Crime Control Act must be successfully completed and maintained. Satisfactory performance, successful completion of training requirements and demonstrated on the job competency is required. Travel to on and off post locations required. Must have current health assessment which documents good mental and physical health, freedom from communicable disease, and immunizations IAW current Army and DoD policy to include annual influenza vaccinations.

EVALUATION:

Not Listed

FLSA DETERMINATION:

Fair Labor Standards Act (FLSA) Determination:

 
1. Availability Pay Exemption - e.g., Criminal Investigators, U.S. Customs and Border Protection pilots who are also Law Enforcement Officers).
2. Foreign Exemption - (Note: Puerto Rico and certain other locations do not qualify for this exemption – See 5 CFR 551.104 for a list of Nonexempt areas.)
3. Executive Exemption:
a. Exercises appropriate management responsibility (primary duty) over a recognized organizational unit with a continuing function, AND
b. Customarily and regularly directs 2 or more employees, AND
c. Has the authority to make or recommend hiring, firing, or other status-change decisions, when such recommendations have particular weight.
  Note: Shared supervision or “matrix management” responsibility for a project team does not meet the above criteria. Limited "assistant manager" functions or "acting in the absence" of the manager does not meet the above criteria.
4. Professional Exemption:
a. Professional work (primary duty)
b. Learned Professional, (See 5 CFR, 551.208 ) (Registered Nurses, Dental Hygienists, Physician’s Assistants, Medical Technologists, Teachers, Attorneys, Physicians, Dentists, Podiatrists, Optometrists, Engineers, Architects, and Accountants at the independent level as just some of the typical examples of exempt professionals). Or
c. Creative Professional, (See 5 CFR, 551.209 ) (The primary duty requires invention and originality in a recognized artistic field (music, writing, etc.) and does not typically include newspapers or other media or work subject to control by the organization are just some examples of Creative Professionals). Or
d. Computer Employee, (See 5 CFR, 551.210 ) ( must meet salary test and perform such duties as system analysis, program/system design, or program/system testing, documentation, and modification). Computer manufacture or repair is excluded (non-exempt work).
5. Administrative Exemption:
a. Primary duty consistent with 5 CFR 551 (e.g.; non-manual work directly related to the management or general business operations of the employer or its customers), AND job duties require exercise of discretion & independent judgment.

FLSA Conclusion:
EXEMPT
NON EXEMPT

FLSA Comments/Explanations: